PROPOSED CHANGES TO DAUGHTERS OF ERIN CONSTITUTION
Due to our current situation with COVID-19, the Board thought it best to propose amendments to our Constitution to bring us up to date with virtual meetings and elections. References for these changes were the State of Ohio Revised Code, Roberts Rules of Order and the online application ZOOM.
Below you will find the proposed changes in yellow. The following paragraphs will show the current Sections and how they read for your comparison.
Explanations regarding what each Section means with the new changes.
Article V, Section 3 – When a new budget is created, the amount paid to the Financial Secretary is decided at this time. The budget is then brought in front of the membership for approval which happens in January. Previously, the Section stated that the stipend would be approved at the June meeting.
Article VII, Section 1 – General membership meetings - “Present in person” means to physically attend the meeting. We added a provision to hold meetings virtually. The current mode of virtual meetings at this time is ZOOM, but could change to another online application or service in the future.
Article VII, Section 4 – Board meetings - “Present in person” means to physically attend the meeting. We added a provision to hold meetings virtually. The current mode of virtual meetings at this time is ZOOM, but could change to another online application/service in the future.
Article VII, Section 6 – This Section has been added to allow a person to attend a meeting virtually even when we have returned to meetings in person. They must get prior approval from the President.
Article VII, Section 7 – If a meeting is being held virtually, all materials must be made available to members 24 hours in advance. (agenda, minutes, financial report…)
Article VII, Section 8 – ZOOM is the current online application of choice for virtual meetings. This app allows its users to create a “poll” or question, such as a motion, to be sent to all on the meeting for their review and input. Members would have access to answer a yay or nay to any motion and the organization would have a written record. This written option would be a more accurate account of voting than an oral vote or hand raising.
Article VIII, Section 2 – The committee decided to add the words “none of which can be current candidates on the ballot.” This has never happened during an election to our knowledge and it is common sense, but we felt it should be added for clarification for future elections.
These changes will be displayed for two months for your review. In the third month, our general membership will vote on the acceptance or denial of these changes. Each Section will be voted on individually and not as a whole.
If you have any questions regarding these changes, please feel free to contact Parliamentarian, Peggy Shanahan pshanahan116@gmail.com or 614-323-6941 cell.
PROPOSED CHANGES TO THE DOE CONSTITUTION, JULY 2020
ARTICLE V – OFFICERS AND BOARD OF DIRECTORS
Section 3 The position of Treasurer and Financial Secretary shall be appointed by the President and voted on and approved annually in June by the members of the Board.
The Treasurer shall serve in an advisory capacity to the voting members of the Board.
The Treasurer shall serve in a nonvoting capacity.
The Financial Secretary shall serve in a voting capacity and receive a semi-annual stipend payable November and May in an amount to be determined through the budget process and approved by the Board and general membership.
ARTICLE VII – MEETINGS
Section 1 Membership meetings shall be held monthly present in person September through June. Meetings can be held virtually if approved by a majority vote of the Board.
Section 4 The Board of Directors shall meet present in person during the week prior to a regularly scheduled meeting. Meetings can be held virtually at the discretion of the President.
Section 6 Members can virtually attend a present in person meeting at the discretion of the President.
Section 7 All meeting related materials should be made available to members 24 hours prior to any virtual meeting.
Section 8 Voting during a virtual meeting must be done in writing.
ARTICLE VIII- NOMINATION AND ELECTION OF OFFICERS AND
DELEGATES TO THE BOARD
Section 2 The Election Committee shall consist of the Parliamentarian as chairwoman and 3 to 5 members in good standing appointed by the Parliamentarian none of which can be current candidates on the ballot.
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CURRENT DOE CONSTITUTION, Last Amended in 2017
This is how the current Sections read in our Constitution which was last amended in 2017.
ARTICLE V – OFFICERS AND BOARD OF DIRECTORS
Section 3 The position of Treasurer and Financial Secretary shall be appointed by the President and voted on and approved annually in June by the members of the Board.
The Treasurer shall serve in an advisory capacity to the voting members of the Board.
The Treasurer shall serve in a nonvoting capacity.
The Financial Secretary shall serve in a voting capacity and receive a semi-annual stipend payable November and May in an amount to be determined by the voting members of the Board and approved by a Quorum at the June meeting.
ARTICLE VII – MEETINGS
Section 1 Membership meetings shall be held monthly September through June.
Section 4 The Board of Directors shall meet during the week prior to a regularly scheduled meeting.
There are no Sections 6,7 or 8.
ARTICLE VIII- NOMINATION AND ELECTION OF OFFICERS AND DELEGATES TO THE BOARD
Section 2 The Election Committee shall consist of the Parliamentarian as chairwoman and 3 to 5 members in good standing appointed by the Parliamentarian.
