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JUNE 8, 2020
Distribution: All Active Volunteers
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This Week's Featured Dept. - Accounting
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SCORE Accounting Staff Supporting Our Volunteers
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We may not be in the office, but we ARE on the job. Our office phones forward, give us a call.
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This week, we will be featuring some important updates from the SCORE Accounting Department. You can view the full
Accounting Bulletin for June in the
Support Center.
Our staff is here to answer questions and assist. Any question can be sent to
accounting@score.org
. We will forward the email to the appropriate person. Want to reach out directly?
Rick Peluso
- Contracts, Compliance, Leases, and Foundation Funds
Doug McKenzie
- Revenue Classification and Bank of America CashPro deposit app
Erin Schultz
- Intacct Accounting System, Expense Classification, National Allocation, Chapter Financial Reporting, Special Requests
Linda Krueger
- A/P Manager. Payables for New England, Central, Mid-Atlantic, and Northwest regions
Harinder Kaur
- Payables for Southeast, Southwest and Western regions along with Virginia, West Virginia, Nebraska and Montana
Carlos Lee
– Supports Linda with payables for New England, Central, Mid-Atlantic, and Northwest regions
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SOM Minute - Guidelines for Contracts Explained
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The updated SCORE Operating Manual (SOM) is up and available on the
Support Center
.
You can also search for SOM from the Support Center homepage to find both the online version and the PDF.
The requirement for contract documentation is for all vendor relationships exceeding $5,000 in any one fiscal year. All contracts or agreements that are for more than $5,000 must be approved by HQ. Three price quotes from qualified sources are required. If the lowest price quote isn’t chosen, then an explanation needs to also be submitted. This is covered in the SOM under
General Operations and Guidelines Lesson 42
(Page 35 of the PDF version).
In the event that multiple chapters use the same vendor and the total SCORE payments will exceed $10,000; we will also need the same documentation.
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Splitting Online Webinar Revenue with Another Chapter
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Chapters wanting to transfer Webinar Revenue to another chapter will need to fill out a Form 14 payable to the receiving chapter, have it approved by the Chapter Chair or designee and then send it into
accounting@score.org
. We will do an ACH transfer into the receiving chapter’s Bank of America account.
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Thank You to our Treasurer Advisory Group
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Thank you to the volunteers that are working through updating the Chapter Accounting Policies and Procedures (CAPP) through May and June:
- Stuart Epstein
- Michael Tarren
- Pat Lambert
- Bill Ringler
- Joe Pohlots
- Patrick Coleman
- Edward Stone
- Terry Liggett
- Malcolm Platt
- Nathan Ruiz
- Michael Lopata
- Eric Robertson
We appreciate your expertise and commitment to SCORE. The group expects to publish the updated Policies and Procedures in July. The CAPP will reflect the Treasurer’s role with Centralized Accounting as well as best practices and compliance standards of the federal grant.
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New Paycheck Protection Program Flexibility Act
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On June 5, 2020, the Paycheck Protection Program Flexibility Act (PPPFA) was signed into law, extending both the time period to use PPP loan funds and the repayment terms. PPPFA also pushes back a June 30 deadline to rehire workers to December 31, 2020, and eases the rehire requirements.
Full article can be read
here.
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Real-Time Mentoring Updates
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Real-Time Mentoring continues to provide answers to small business owner questions every Tuesday and Thursday, 2-5pm ET. To date, more than 6,000 business owners have joined the platform to get Real-Time Mentoring support. Many clients have shared how valuable the platform has been for them.
“I am enjoying this great opportunity. Continue to offer these types of online experiences.”
- Melvie M., SCORE Client
“I think this is an excellent idea! ...I hope you will have another one soon.”
- Arie G., SCORE Client
SCORE has added Spanish-speaking mentors to the platform every Thursday to offer clients support in Spanish. This effort is on-going every Thursday to enhance the diversity offerings for mentoring from SCORE.
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New Email Drafts Available in Constant Contact Accounts – Resources for Reopening Your Small Business
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In addition to the BizSuccessTips newsletter draft that we provide in your free Constant Contact accounts, we have also created an email that you can use to help promote resources for reopening small businesses to your subscribers. This is a great way to help small business owners prepare for their reopening using SCORE created resources. You can send it as-is, or you can customize it as you see fit.
We’ll continue to provide email drafts to keep your clients engaged with mentoring and workshop services. Email
marketing@score.org with questions.
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Upcoming Live Webinars for Small Business Owners
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What does One SCORE mean?
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One SCORE means "No silos, No barriers."
It is our promise that the entirety of SCORE will work together so that:
- Clients have access to any mentor and any needed information, no matter where they may be located
- Chapters have access to any other chapter and the sharing of information
- Volunteers have access to any other volunteer, client or staff member
- Stakeholders have access to the partnership of the entire SCORE organization.
And it's seamless.
We are all in this together with the goal of helping our clients achieve their success and ensuring that our volunteers are fully satisfied and engaged in their efforts to support our clients. For resources in support of the One SCORE culture, click
here.
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Updated SOM Guidelines for Video Mentoring
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Both Zoom and Google Meet are available video mentoring platforms available for SCORE mentors. All @scorevolunteer.org email addresses come with access to Google video platforms including the recently improved Google Meet video conferencing platform. All volunteers are also welcome to sign up for a free basic ZOOM account and use to connect with clients virtually when applicable. Resources on both of these tools are available on the SCORE Support Center.
All video conferencing within SCORE must be used for SCORE purposes ONLY. This extends to:
- Client mentoring
- Virtual workshops and meetings when in person is not possible
SCORE Chapters are eligible for 1 Zoom Pro account under the chapter administrator email (ch.adminXXXX@scorevolunteer.org). Other Zoom Pro needs are evaluated upon request and must be authorized by chapter leadership.
If a Zoom Pro account has not been used within a 30 day time period, it will be changed to a Zoom Basic account and the email address on the account will be notified of the change. If the need for Zoom Pro with this account should arise again, notify
volunteer.services@score.org.
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2020 Volunteer Engagement Data
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Our 2020 Volunteer Engagement data is now live and available for chapter viewing. As a reminder access information and a webinar recording about our new PwC portal can be found on the Support Center
here.
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Mail is being delayed. Since Virginia is still under a Stay At Home Order, the mail for both the old and new address is forwarding to a staff member’s home which delays our processing. Please send any communication via email to the appropriate department instead of mailing it if possible.
We will be at a new address once we open, please contact any vendors that send bills directly to HQ to change their address to our new office:
The SCORE Association (include your chapter #)
1165 Herndon Pkwy, Ste 100
Herndon, VA 20170
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Resources for Clients
SCORE is collecting resources to answer client's critical questions during the COVID-19 pandemic—and afterward. Updates are being made regularly.
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Volunteer Toolkit
These resources provide the latest communications and notifications around SCORE’s policy and guidance during this trying time.
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1165 Herndon Parkway
Suite 100
Herndon, VA 20170
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Funded in part through a Cooperative Agreement with the U.S. Small Business Administration. All opinions, conclusions, and/or recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the SBA.
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