FEBRUARY 18, 2022

BOARD OF DIRECTORS MEETING

Wednesday, February 23 @ 6:30pm

SRC Clubhouse

Virtual and In-Person

Click HERE for the virtual link

Click HERE for the agenda

Agenda Highlights:

Item 10A. – Committee Charter Amendment related to Hydrilla Management Efforts

The Board will consider making an amendment to the Environmental & Maintenance Committee Charter which adds language to make the WCA Representative to the Reservoir Hydrilla Management Group (RHMG) a member of this committee. The appointment to the committee follows with whoever the Board appoints from time to time as the community’s representative to the RHMG. This change was proposed as a result of recent actions having to do with hydrilla management efforts.

Item 10B. – Authorization of Sale of Small Item Community Assets

The Board will consider formally authorizing the sale of many small assets of the association. These items are basically those things that have been a part of the operations of the Swim & Racquet Center Pool and Clubhouse. We have tables, chairs, chaise lounges, kitchen equipment, and many other miscellaneous items that we are looking to dispose of.

Item 11A. – Discussion

Discussion by the Board about the possibility of increasing the number of Board members from five (5) to seven (7). What will have to be considered is the number of candidates that come forward. A decision on this topic will have to be made prior to the ballots being printed.

Item 11B. – Discussion

The time for the annual review of the Association’s policies is upon us again. This discussion will provide an opportunity for the Board to share their thoughts on which policies they might wish to make changes to, or perhaps interest in creating any new policies. The General Manager is going through the policy book and noting suggestions as well. Policy changes will be discussed again next month before being affirmed at the April Board of Directors meeting.

YOUR COMMUNITY NEEDS YOU!

Nominations for Board of Directors Sought

Woodlake Community Association invites you to serve on the Board of Directors. Each year, the WCA membership elects new individuals to three-year terms as a part of the five-member Board of Directors. This year, there are two 3-year term seats on the Board up for election. 

If you are interested in serving the community and being a part of the leadership team, we strongly encourage you to consider filling out and submitting the Board Application Form (online HERE). You may also print the form out and return it to the office at 14900 Lake Bluff Parkway.

Applications for nomination to the Board of Directors must be received by 5:30pm on Friday, March 11, 2022. 

NEW RESIDENT IN-PERSON MEETUP

We will be holding a meetup for our new Woodlake residents (adults and kids!) on March 1 @ 7pm at the SRC Clubhouse! Wine, cheese, and dessert will be available. Come learn about Woodlake and the surrounding area, ask questions, and meet new neighbors! Sign up HERE.

Why Run for the Board of Directors?

Reflections shared by former Director, Tom Hoekstra

The Woodlake Board of Directors needs motivated, skilled, caring candidates to run for the Board this spring. Why would anyone consider running? As a former, two-term, Board member, and long-time Woodlake volunteer, I wanted to give some of my thoughts on that question.

My Personal Experiences: Developments like Woodlake don’t just continue to “thrive on their own!” They need a dedicated staff, a skilled Board of Directors, and numerous resident volunteers to succeed. When I look back at over 20 years of volunteering in our beautiful and unique development, I particularly remember my 6 years on the Board of Directors. While there were constant challenges and important decisions to be made, there was always the feeling that we were doing what was right for Woodlake residents, including maintaining our unique, lakeside community and enhancing property values for all.

Today, Woodlake continues to face new and challenging issues and we need motivated and skilled volunteers, including candidates for the Board of Directors. If you decide to run, I think that you, like me, will find it to be a fulfilling experience as you help your fellow residents and your community, meet new people, learn more about this area, and SMILE when you say, “I helped!”

Some Background Information:

What Are the Major Board Functions? Among other responsibilities, the BOD sets and manages the Association budget, guides maintenance efforts, approves and oversees capital improvement projects, interacts with various Chesterfield Departments and the Chesterfield Board of Supervisors, and, very importantly, monitors and responds to resident input.

Why Is This Election So Critical? In addition to its “normal” functions, several critical, new issues will face the Board in the next several years:

• Overseeing the construction of the SRC pool and clubhouse renovations
• Continuing to oversee the community during the pandemic
• Transitioning to a more “proactive” covenant enforcement policy
• Monitoring the continued discussions on redistricting
• Keeping Woodlake “competitive” considering the rampant building growth in the area and dealing with the increased traffic congestion that comes with the growth
• Monitoring county actions; like possible expansion of the Skinquarter dump on Rte. 360, the development of a large tract adjacent to Magnolia Green, and the extension of the Powhite Parkway to Rte. 360
• Preservation of the Swift Creek Reservoir, as the surrounding watershed is developed and as hydrilla growth is managed more successfully
• Dealing with increasing security concerns

What Skill Sets Are Needed? The Board benefits when it has energetic, motivated, resident-focused, skilled Directors who are passionate about maintaining and improving Woodlake. Given the concerns listed above, the following skills would be especially valuable to the Board at this critical time:

• Managing large construction projects
• Overall business experience
• Managing organizational budgets 
• Interacting with governmental organizations
• Information technology including security
• The environment

What Is the Bottom Line? This is a critical time for Woodlake. I am constantly amazed at the talents we have among our approximately 7000+ residents. Applying some of these talents to the management of Woodlake would benefit our community and provide you with pride. If you have the motivation and skills, please seriously consider running for the Board of Directors. I think you will be glad you did!  

Tom Hoekstra  

Shelter Cove  

February 2022

Covenant Enforcement Update

As 2022 has arrived, the WCA’s Proactive Covenant Enforcement Program, initiated November 1, 2021, has been well received by the majority of our residents. The limited opposition, understandably, is welcome to either email or call the Community Standards office to share their thoughts. We are here to work with and never against the residents of the Woodlake community. 

The progression of the street view observations started alphabetically with Acorn Ridge and, to date, we have just completed Chestnut Bluff. This equates to roughly eight neighborhoods in sixty days with 46 more neighborhoods to complete. If the progress continues at the current pace, the entire community will be able to be observed by the end of 2022.

The most common observations include but not limited to:

1. Mailbox cleaning, painting and straightening.
2. Roof stains (black algae).  
3. Fall leave disposal from yards and gutters. 
4. Proper storage of trash cans, recycling cans and items needing to be kept stored when not in use. 
5. Power washing of the exterior of painted surfaces and foundation bricks.
6. Driveway repair and resealing.

Please feel free to contact the office with inquiries anytime at 804-739-4344. Thanks to every Woodlake community resident for your interest in maintaining your property and, indeed, your proactive assistance.

For more information, click HERE, and to review the compliance checklist, click HERE.

NEW OFFICE HOURS AVAILABLE

ON WEDNESDAY EVENING

Office open until 6:30pm

WCA Terms & Acronyms

We have put together this list of common terms and acronyms used by the Woodlake Community Association for you to reference whenever necessary. Click HERE.

CHECK OUT OUR FULL CALENDAR HERE!