News You Can Use - Accounting Bulletin and other Updates

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AUGUST 10, 2020

Distribution: All Active Volunteers

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Featured Department - Accounting

SCORE Accounting Staff

Fiscal Year-End is coming!

No Form 3's Required

Click to view the full Accounting Bulletin which includes:

AP Processing Update & Paying Bills Now
Fiscal Year-End
National Allocation Budget Transfers
SBA’s “Small Purchase” Rules
Outgoing and Incoming Chapter Treasurers
FY20 SBA Audit, Please Help
Chapter FY21 Budgets
Weekly Webinars are Back

Accounts Payable Processing Update

Bills being mailed to HQ are being forwarded and will take an extra 1-2 weeks for us to receive them. As of the date of this bulletin, we are processing bills received August 7 and 10th. If you do not see a bill submitted earlier on your chapter's bills register in Sage Intacct Accounting system on your chapter’s Bills Register, please let us know. Please contact your accounts payable person directly or send an email to accounting@score.org.

Important Deadlines

September 10 – Last day to make transfers for remaining National Allocation or Field Grants. Read more about your options here.
September 30 – FY20 Year-End. No Form 3s thanks to Centralization!
October 9 – Last Day to submit Bills for FY20 to HQ. Click here to view information
October 30 – Chapter Intacct Budgets Due*. Click here for guidance.

*Subject to National Allocations being assigned to get budget upload by November 9

Weekly Webinars are Starting Back Up - "Treasurer Tuesday"

We’ve restarted calls every Tuesday at 2PM EDT on Zoom, focusing on SCORE incoming Treasurers, hence the new title “Treasurer Tuesday.”

Join tomorrow, August 11, for Remaining National Allocation & Field Grants, FY21 Budgeting and Chart of Accounts, Q&A .

View the full Treasurer Tuesday schedule here.

Thank you for all you do for SCORE and stay safe.

Rick Peluso

VP of Finance

CLIENT SUPPORT

Introducing the New Constant Contact

You might have noticed some big changes at Constant Contact. A partner of SCORE, Constant Contact provides SCORE Chapters free email marketing accounts and tools. Additionally they provide their customers a platform with all the online marketing tools and guidance they need to grow their ideas in one place. That includes not only email, but also websites, e-commerce tools, social media marketing, logos, Google ads, and more.

To match their business development, they have recently rebranded their organization with a new logo, colors, and position in the marketplace. Please help Constant Contact "power on" and make sure to update your Constant Contact resources locally to match their new brand. Brand guide available here.

Upcoming Live Webinars for Small Business Owners

August 11: How to Leverage a Virtual Assistant in a Pandemic

August 13: Business SWOT Analysis Fundamentals - An Easy Way to Ensure Your Business Succeeds

August 20: Closing a Business - How to Legally Close Your Company

VOLUNTEER SUPPORT

Women's National Steering Committee - Networking Meeting

All volunteers and staff are invited to the 4th monthly networking meeting brought to you by the Women's National Steering Committee.

Date and Time: Friday, 8/28 at 1 PM EDT

Topic: Mentoring clients who are juggling remote work and family

Click Here to Register

Annual Code of Ethics - Updated Instructions

As you are aware, volunteers must review and attest to the SCORE Code of Ethics annually. All volunteers must complete the Annual Code of Ethics by September 30, 2020.

The instructions for completing the Annual Code of Ethics module have been updated to provide better clarity around accessing and completing the module. The updated instructions (with updated screenshots) can be found on the Support Center (search 'Code of Ethics') and via the below link.

FY21 Annual Code of Ethics Instructions

CHAPTER OPERATIONS

Missing PayPal Revenue in FY20?

Last call for claiming National PayPal revenue before year-end. Please check this list of unclaimed National PayPal revenue and let Shawn Little know if any transactions belong to your chapter. Deadline is September 10. You can also access the list at https://tinyurl.com/SCOREREV-PP.

Preparing for the FY20 SBA Audit, We Need Your Help

Did your chapter have any large meeting meals during FY20? We could use additional documentation for the SBA audit.

If your chapter has available agendas for specific meeting meals over $250, please send those in to accounting@score.org with the date of the meeting and the venue or any other information so that we can attach this documentation to the food bill or reimbursement for that meeting. Chapters may check for meeting expenses by going to their Sage Intacct Dashboard and drilling into Meetings Expense in the National Allocation Column.

Any assistance you can give to help us prepare for the next audit will be a win for SCORE.

Outgoing and Incoming Chapter Treasurers

Is your chapter switching treasurers? Please make sure the outgoing treasurer shares user IDs and passwords with the incoming treasurer for Sage Intacct, PayPal, and Constant Contact along with important records, deposit slips, and reports. For instructions on how to add or change access to Sage Intacct accounting system, please click here.

Please sign up for the August 25 or September 22 webinar to learn more about transitioning to an incoming treasurer. Please make sure to add new chapter leadership to receive the Accounting Bulletin and other leadership emails by adding them here .

Incoming treasures may visit the Support Center here to review key procedure documents and instructions for using the Sage Intacct accounting system; submitting bills; and making & reporting deposits. Sign up for as many weekly webinars as you are able including September 29 and October 6 which are designed for new treasurers.

If you have any questions regarding this, please contact Erin Schultz.

SCORE COVID-19 RESOURCES

Resources for Clients

SCORE is collecting resources to answer client's critical questions during the COVID-19 pandemic—and afterward. Updates are being made regularly.

Click Here

Volunteer Toolkit

These resources provide the latest communications and notifications around SCORE’s policy and guidance during this trying time.

Click Here

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Tel: 1-800-634-0245

Email: help@score.org

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Funded in part through a Cooperative Agreement with the U.S. Small Business Administration. All opinions, conclusions, and/or recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the SBA.