September 2022

Approval of Expense Reports in New Employee Space A benefit of the new Employee Space is that expense reports and requisitions can now efficiently be completed via email, without logging into the system. As an approver of expense reports and requisitions, you may receive an email from Employee Space to review the details of the task requiring your approval, and respond with your approval/rejection/request information via email. Please reference this document, which outlines the steps for successful email approval and how to avoid an error message from Employee Space. Additionally, we have learned that in some cases expense reports are being routed to the incorrect approver, which is causing delays in financial transactions. Please follow the steps outlined in this guide to identify who an expense report has routed to, and how to troubleshoot if it is being routed to the incorrect approver. Due to high volume, please allow up to 15 business days for your approver to be updated. Please note that the grace period for p-card reconciliation will be extended until the approver issue has been rectified. For more resources and information regarding the new Employee Space, visit The Commons.

Updates & FYI

Take the DPS ‘Your Voice/Tu Voz’ Survey Beginning Sept. 26 The DPS “Your Voice/Tu Voz” survey opens on Monday, Sept. 26. The survey will be sent to your DPS email address. Responses to the survey inform decisions on how we can better support Team DPS. We encourage you to take the survey and share the value of participation with your staff. The survey is optional and confidential.

ICYMI: Strategic Roadmap Launch Last month, we officially launched DPS Thrives: A Strategic Roadmap to the Denver Public Schools Experience with an accompanying Executive Summary. This Strategic Roadmap was built in collaboration and partnership with Team DPS and the DPS community. In this Strategic Roadmap, we envision a new DPS experience that centers our students, with an intentional commitment to our marginalized students, while also elevating the experience of our adults. Together, we will turn our vision that Every Learner Thrives into a reality. For more information, visit The Commons.

New and Improved Chalk Talk Submission Form The Portfolio Services Team is excited to introduce the new and improved Chalk Talk Submission Form! Chalk Talk (CT) is a publication for DPS Portfolio Schools and the best way to share important information. CT will be sent every Wednesday before noon. The deadline for submission is every Monday at 4 p.m.  Please use the form to submit announcements, updates, action items, FYI and general information that is applicable to charter and iZone schools. Although we love hearing from all of you, we want to make sure all of your announcements make it to one place so that we can ensure the timing and accuracy of information distributed via Chalk Talk!

The Ombuds Office is Open for DPS Employees We are excited to announce the DPS Ombuds Office is now open for DPS employees! Dr. Darlene LeDoux and Dr. Antoinette Hudson are here to serve you as Ombuds. The mission of the Ombuds Office is to ensure all DPS employees receive fair and equitable treatment in matters of concern or complaint. The Ombuds Office will serve as a resource for employees seeking information and insight from a trusted navigator who is confidential, independent, impartial and informal. All visits with an Ombuds are voluntary. To learn more about the Ombuds Office, visit our page on The Commons.

Updated AYS Project Timeline After careful consideration, the At Your Service (AYS) Project Team has decided to shift our HR and Payroll (Phase 1) launch date to 2023 to ensure a successful transition. This date change will enable DPS to meet its goal of putting people at the center of HR and finance services while optimizing operational and technical functions. What this means for you: Employees will continue to access the new Employee Space for financial transactions. HR functions such as viewing paychecks, updating your personal contact information, direct deposit and hiring will continue to be accessed via Infor HR. We are committed to meeting the needs of the district and will communicate future changes with sufficient time for team members to plan accordingly. Please continue to check The Commons for the most current information.

Updated Enrollment Practices for Students with Disabilities Exceptional Student Services (previously SEO) has made updates around supporting students with disabilities and new enrollment practices. Access this slide deck that has been shared with Collaborative Directors to learn more. Questions can be directed to your Collaborative Director and SEIS.

Talent Acquisition

Resources and Tools for Hiring As the employment market continues to change, candidates continue to have more options for where they work. Hiring the correct candidate for the position is a challenging process, but with the right tools, it can be a seamless process. Click here to access resources to help guide you through the hiring process.

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