STEP ONE - Sign Up for Volunteer Role(s) - just click the blue links to sign up
31 OCTOBER START
Engineering Notebook Judge NO OPENINGS (14 Notebooks: 5- Front Range + 9-Rocky Mtn BEST) 31 October (FR BEST Notebooks) + 7 November (RM BEST Notebooks) through12 November - ~ 8 hours over 5 days
Self-paced judging of one of 6-sections of each team's engineering notebook: 1. Research Paper, 2. Implementation of Design Process, 3. Brainstorming / Analytical Evaluation of Design Alternatives,
4. Offensive & Defensive Strategies/Safety, 5. SW Development Process, 6. Support Documentation / Overall Quality. Evaluate and enter scores and comments according to the scoresheet / rubric. Expected use of Dropbox (optional) and Excel Spreadsheet (required). Requires familiarity with notebook topic.
7 NOVEMBER START
Time Trial Volunteers 9 OPENINGS Practice Day
7 November, Saturday (ALSO REQUIRES support Game Day Competition
21 November) ~ 6 hours/each Day
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New Referee Role: Oversees the teams during online meeting sessions to manage team time trial efforts including time trial configuration files for both Driver Controlled and Autonomous sessions.
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New Judge Role: During online meeting sessions, manages the scoring tasks for both Driver Controlled and Autonomous sessions.
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Marketing Judge Role: listen to teams' 20-minute marketing presentations, grade them according to the score sheet, ask the students questions. Each judge will be given a subset of the scoresheet to fill out. Comfortable with online meetings, Mic required, camera preferred. Marketing or business experience is a plus, but not necessary
14 NOVEMBER START
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CDR Judge Role: Listens to teams' 20 minute Critical Design Review Presentation plus 5 minute Q&A, grade them according to the scoresheet / rubric. Judge should be comfortable with online meetings. Engineering / technical skills, familiarity with robotics, engineering processes, and/or Critical Design Reviews. You don't have to be a master of these things, but some base level knowledge of this stuff is needed.
- Self-paced judging evaluating the BEST Award Virtual Team Exhibit. Judges will assess the content of the teams' virtual exhibit websites using the exhibit portion of the Team Exhibit and Interview scoresheet/rubric.
- The judges enter scores and comments for both steps on the Team Exhibit and Interview scoresheet/rubric.
- Self-paced Judge evaluates the optional team website to assess the team's website design knowledge and capabilities. The judges enter scores and comments on the Website Design scoresheet/rubric. Helpful to have website experience and knowledge.
- Self-paced Judging by evaluating the optional team video to assess the team's video creation and editing knowledge and capabilities. The judge views the team's 5-minute custom video with topic/content addressing one of the following: BEST Robotics Promotional, Training, Documentary. The judges enter scores and comments on the Video Design scoresheet/rubric.
21 NOVEMBER
Team Exhibit Interview Judging NO OPENINGS - 21 November, Saturday - ~ 4 hours
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Interview Judge Role: Listen to teams' elevator speech and ask them questions based on the Interview scoresheet. Grade them according to the scoresheet / rubric. Judge should be comfortable with online meetings.
Time Trial Volunteers 9 OPENINGS - Game Day Competition
21 November, Saturday~ 6 hours (ALSO REQUIRES support Practice Day
7 November)
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New Referee Role: Oversees the teams during online meeting sessions to manage team time trial efforts including time trial configuration files for both Driver Controlled and Autonomous sessions.
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New Judge Role: During online meeting sessions, manages the scoring tasks for both Driver Controlled and Autonomous sessions.
STEP TWO - Learn about Competition and Volunteer Role Options
ONLINE VOLUNTEER AND COMPETITION TRAINING
- Sign Up Links
- Competition Overview Documents
- Rules Document
- Scoresheet Documents
- Time Trial Guide Documents
- Volunteer Position Descriptions
- In addition, an email will be sent to signed up Volunteers with Specific Judging Instructions and applicable Registry Scoring Instructions
VOLUNTEERING PREREQUISITES
- All volunteers will need to have access to the internet through a computer or tablet.
- Critical Design Review Presentation (including Creative Design) Marketing Presentation, and Exhibit Interviews, and Time Trial activities volunteers need to have a computer or tablet with a microphone and camera and access to Google Meet Video Conferencing Software.
STEP THREE - BEST National Registry Tool Registration
BEST Robotics has created a BEST National Registry tool providing a one stop competition repository for Teacher, Student Team, and Hub Volunteers registration, scheduling, workflow management, team management, and file management.
This year each volunteer except Notebook Judges needs to create an account on the tool to gain access to the judging material, schedules and ONLINE meeting links.
To create an account and register, follow these 2 steps.
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CREATE A Registry Account: Go to National Registry Home Page and click the RED Create an Account button. On the field asking the following, Which hub do you primarily participate with? select: Rocky Mountain BEST (Denver CO)
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REGISTER to Volunteer: Go back to the National Registry Home Page and login with the email and password for the account you just created. On the upper right task bar select REGISTRY, scroll down to find the My Volunteerships Panel. There you will find a pink message with a link to enter EMPLOYER information and then you can click the BLUE Register as a Volunteer button. The registration page again asks What hub do you volunteer at? and again select Rocky Mountain BEST (Denver CO). Select Assist with judging/game day activities to volunteer to help with the competition. You are provided 2 Consent Agreements to review. Finally select the BLUE Register button at the bottom of the page if you agree.
