#6: Adding Users To Your Project
Dear Yearbook Advisor, 

As we navigate through our new normal of virtual learning and living at a distance, we understand our schools are facing many new challenges. Entourage is committed to making your yearbook process as simple and easy as possible with the use of new resources and technology!

Now that you've gotten started on your project, you may want to add some staff to help you create your book.

In this week's hint you will learn the differences between staff member types, how to import users from previous years, and how to add a brand new user. 
COVID - 19 STATEMENT

Our Doors Are Still Open

We have seen thousands of our schools switch to virtual and hybrid learning schedules to help reduce the spread of the Coronavirus (COVID-19), but rest assured that Entourage will be keeping our doors open and is here to support your school.
Face Mask 2
Introducing our newest feature: Book Builder!
To access book builder, open a page in the designer and go to the Settings tab on the top toolbar
Book Builder allows you to apply whole book templates to your pages quickly and easily

Our book builder offers 8 unique themes that our design specialists came up with specifically for yearbook design. Once installed you can move pages and edit templates to your liking.


When adding users to your project you must first determine what kind of access they should have. There are three main types of users and their permissions vary. 

Administrator - This type of user has full access to the website and the designer. They can see invoices, deadlines, and change book specs. They also have the ability to approve the book for production and request materials from Entourage. This type of access should only be granted to users who are helping you lead and organize the project. 

Editor - This type of user generally can only upload/manage photos, and design pages in the book project. They can also view the collaborate and explore tab on the website. Admins can limit their book design access by assigning out pages to specific editors that only they can open.

Staff - This type of user can only upload and manage photos to the project and view the collaborate and explore tab. They cannot view the book project or access and design any pages.

**Note that you can modify user permissions for Editors and Staff from the Manage Permissions tab under Manage on the top toolbar of the website**




If you want to invite users from previous year's projects who already have logins, head on over to Manage Users to get started.
Scroll down to "Invite Users" and you will see a list of past users and the ability to update their staff type, invite them into your current project, or hide them from your list entirely. 
If you need to add a new user, click the green 
"Add New Staff" button in Manage Users.
Fill out the following information pictured below, fields highlighted in yellow are required.

Some things to take note of: 

  • User Id's need to be unique in our system, we suggest using the person's email address, click the red "Check User ID" button to determine if the ID is available. 

  • You do not need to put a phone number in.

  • Make sure the user is set to "Approved User" or they will not be able to log in.

  • Clicking the blue "Update Profile" button will add the user, clicking the green "Save and Add Next New Staff" button will add the user and allow you to continue adding more
Check Out These Help Videos:
View/download your invoice under Manage Invoices from your homepage.
You have several options for paying your invoice:

  1. Pay online at the following URL: link.entourageyearbooks.com/YBStore/PayInvoice.asp
  2. Call in a credit card number to our billing department at 888-926-6571, ext 3
  3. Mail a check to:

Entourage Yearbooks 
ATTN: Billing Department
39 Everett Drive
Princeton Junction, NJ 08550

*not recommended for final invoices

Pre-Pay Promotion!

Receive 3% off your total cost per book if you pay your 
invoice in full by Oct 31st! 
Want a $100 dollar credit applied to your invoice?
*
Refer another school to Entourage and get $100 dollars for each referral!
*Schools must sign up and produce a book to receive the credit

Available for both Iphone and Android

Tag and upload photos right from the app! New user interface makes for a quick and easy photo uploading experience for parents and teachers alike. 


or

  1. Go to the app store on your smart phone             
  2. Search for "Entourage Yearbooks"                   
  3. Download the Entourage Link app                   
  4. Login with the same credentials you use on the website
NEW AND IMPROVED FEATURES FOR 2021:

  • New Book Builder - Drop in whole book templates all at once
  • New Marketing Materials Designer
  • Updated Help Pages including new COVID - 19 content and resources
  • Updated People Page Software for better ease of use

Check out the Webinar Schedule posted on the top toolbar in the Help Tab in Webinar Training Sign-Up.

Here you can view all the webinars offered for the month and sign up for FREE. In these various webinars you will be able to view the screen of one of our Yearbook Specialists and get a 30-minute training session.
Contact Us! Call us at 888-YBOOKS1 (888-926-6571) - 9 AM to 9 PM EST
We're Here to Help Email us at help@entourageyearbooks.com
ENTOURAGE YEARBOOKS |  39 EVERETT DRIVE
PRINCETON JUNCTION, NJ, 08550
888-926-6571| WEBSITE | EMAIL