Accounting News - Welcome to 4th Quarter!

July 13, 2022

Distribution: All Active Volunteers

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Attn: Treasurers, Chapter Chairs, District Directors and Assistant District Directors, Regional Vice Presidents

In effort to streamline SCORE Communications, we have separated out leadership news from our weekly News You Can Use for All Volunteers. Below are important updates that are specific to your leadership role at SCORE.

ACCOUNTING - FEATURED DEPARTMENT

Click to view the full Accounting Bulletin, which includes:

1. AP Bill Processing Status

2. New Secure Portal for W-9 Form Submission

3. Help Transition Your New Treasurer

4. Check out the new Expense Quick Reference Guides

5. Office Depot Portal Changes

6. What’s a Per Diem and Can I Get One?

7. Credit Cards Available for Chapters

8. “Food, Glorious Food” & Documentation Requirements

9. Treasurer Tuesday Schedule

Thank You For All You Do For SCORE

Welcome to the fourth quarter of FY22.

The GSA just published new mileage rates for trips on or after July 1. SCORE will be reimbursing mileage at $0.625 per mile. Please use the first page of the Reimbursement Request Form 14 for trips after July 1 and the second page for trips April 1 through June 30 since that rate is $0.585. Mileage before April 1^st at $0.25 is beyond the reimbursement deadline since all reimbursement requests must be in to accounting@score.org within 90 days.

Final National Allocation transfer requests are due from District Directors and Regional VPs August 26. Please take into account the final FY22 Panther bill for September that gets billed in October will be accrued back to FY22. If your chapter is billed monthly, it will be for 4 weeks; August’s monthly bill that will be received mid-September will be for 5 weeks.

FY23 planning is in progress, please plan to attend the August 2 Treasurer Tuesday for instructions. The field operations team and finance team are working together on providing more budgeting assistance for the field for FY23. Please stay tuned for more information in the weeks and months ahead.

A few notes and reminders:

Please update your chapter leadership in Engage and have your Chapter Chair update any changes approval designees at this form https://tinyurl.com/SCOREDesignee.
Please make sure all volunteers are using latest Form 14 with updated mileage rates. The new form can be found on the Support Center in either Adobe PDF fillable or Excel fillable: https://tinyurl.com/SCOREForm14.
Please send bills into accounting@score.org instead of a staff’s email to ensure the bill is processed even if that person is on vacation.
Please send vendor W-9s through the new portal.
As a reminder, I must sign all contracts, regardless of total amount and a fully executed contract (countersigned by the vendor) is needed before accounting can pay on that contract.

Rick Peluso

VP of Finance

Introducing Two Quick Reference Guides for Traveling and General Expenses

Fresh off the presses are two guides to help you determine SCORE policies for expenses. Traveling? Check out the Travel Quick Reference Guide to see what is reimbursable, from what funds, and specific documentation requirements. The Expense Quick Reference Guide for Field Leaders summarizes SCORE policies along expense categories:

Transitioning Chapter Treasurers

Is your chapter/ district getting a new Treasurer for FY23? Please help us transition SCORE treasurers into this vital role. Join us for a Zoom call on Tuesday, July 19 at 2pm ET to discuss the transition.

The treasurer role, due to the accounting system and the federal award compliance components, has a steep learning curve. Helping our volunteers transition into the role will help them stay in the role longer and be more effective for your chapter and for SCORE.

Together we can reduce the “drinking from a firehose onboarding” to a manageable, fulfilling experience.

Volunteers considering this role are welcome to join the call and to join us on August 2.

1165 Herndon Parkway

Suite 100

Herndon, VA 20170

Tel: 1-800-634-0245

Email: help@score.org

Website: help.score.org

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Funded in part through a Cooperative Agreement with the U.S. Small Business Administration. All opinions, conclusions and/or recommendations expressed herein are those of the author(s) and do not necessarily reflect the views of the SBA.