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#20: Uploading and Flowing Your Portrait Pages
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Dear Yearbook Advisor,
As we navigate through our new normal of virtual learning and living at a distance, we understand our schools are facing many new challenges. Entourage is committed to making your yearbook process as simple and easy as possible with the use of new resources and technology!
Have you received the CD or digital download files of your student data and don't know what to do next?
In this hint you will learn how to upload your student portraits and index file into our People Page software. This will allow you to automatically flow your students alphabetically by teacher or grade.
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Our Doors Are Still Open
We have seen thousands of our schools switch to virtual and hybrid learning schedules to help reduce the spread of the Coronavirus (COVID-19), but rest assured that Entourage will be keeping our doors open and is here to support your school.
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Introducing Your Virtual School Photo Day |
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School Photo Cloud
In a world where social distancing needs to be enforced for safety, easily manage your student profile photos through an entirely virtual process.
Read how it works and sign up for free with your current yearbook account.
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"How am I going to make the yearbook this year?" |
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Entourage has you covered... even during a year of uncertainty |
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Starting Your Project
We've created static content that helps fill your yearbook pages, plus new design templates inspired by this past year!
Find these page spreads under the Templates button in the category
Start Your Project
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Introducing our newest feature: Have you ordered your proof book yet?
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With the use of a printed proof you can assess your photo quality, color, and layout without having to commit to the final product. |
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To request a printed proof go to the Request tab on the top toolbar and select "Proof Book".
We will print and ship whatever is in your ladder and cover at the time of request.
*If you do not have design points, please contact your representative*
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For more information about proof books:
** Please keep in mind: Proof Books are not production quality bound books, they are made by hand and for proofing purposes only. They take approx. 2 weeks to arrive **
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1. Downloading your Photographs and Index File to your Computer |
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The first step is to download your photographs and index file to your computer.
*Your index file is usually a .txt, .tsv, or .csv document that includes all of your student's information like their first name, last name, teacher, and photofile. You need this to use the automatic people page flow*
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If you have a CD -
Insert the CD into your CD drive. Open the CD in File Explorer and copy all of the contents. Paste the contents onto your desktop to ensure there is no issue when uploading the files onto your Entourage Account.
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If downloading from an Online Portal -
Make sure to download all the necessary files from the online website onto your desktop. You may need to unzip the files once they are downloaded. Open the folder and right click Extract to unzip the files. They must be unzipped to upload to the website.
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Once you have the folder with the portraits and Index File(s) on your desktop or computer, you can log onto your Entourage Account to begin uploading. |
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2. Uploading Your Portraits and Index File to the Website |
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To upload your pictures and data, go to Manage > Manage People Data on the top toolbar. Then click the blue 'Upload Photos and Sudent Index' bar to access the uploader.
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Select the People Page Photos category from the drop down menu pictured below. This will open the uploader where you can drag your photos or hit Browse to load all your pictures and index file into the system.
The system will automatically load all the pictures first, then the index file last so feel free to upload them all at once!
*You usually want to use the MASTER index if multiple are available , as this includes retakes or edits*
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*If the photos are in separate teacher folders, you will need to open each folder to access the photos for upload, you cannot upload a folder.
*To select all the photos in a folder at once, click on one then hit CTRL + A on your keyboard. Command + A if you have a Mac*
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3. Aligning your Index with your Portraits |
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Now that you've uploaded your index, a new window will appear showing you each column of data present.
Usually, there is a column for Teacher, Grade, Photo File, Last Name, and First Name. Depending on how you plan to organize your groups, assign the headers with the drop down menus located directly on top as seen above.
Once all of the needed columns have been assigned (often there are extra columns you don't need to assign) hit the green confirm button.
*Make sure there is only one of each header needed assigned, for example you can only have one teacher column, etc.
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Now you should see all your students populate below the uploader. Look over the data to ensure everything looks accurate. Feel free to edit anyone's entry by clicking on their photograph. |
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You can change their name, photo, teacher, or grade. You can also delete them if they are no longer at the school. |
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Make sure to check duplicates, usually these are students who had retakes done so they have two photos to choose from.
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5. Choosing and Placing your Templates |
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Now that you've entered all your students into the system, you will want to select your templates.
Open the designer to the page you want to place your first class on.
Once inside the designer you can browse our people page templates from Templates as seen below OR from inside People > Make People Pages in the 2. Templates tab.
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Once you find a template you like, click on the template then click to insert it on your page. |
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6. Flowing Your Templates |
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Now that you've placed your template, head to the top toopbar in the designer to flow your class from People > Flow People.
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From People > Flow People you can select how you plan to group from the drop down menu located below.
Select your class and hit Flow Left Page or Flow Right Page.
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Your class should now be on your page! Repeat steps 5 and 6 till all your people are on their pages.
Look out for our next Hint on how to edit your placed pages!
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View/download your invoice under Manage Invoices from your homepage.
You have several options for paying your invoice:
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Pay online at the following URL: link.entourageyearbooks.com/YBStore/PayInvoice.asp
- Call in a credit card number to our billing department at 888-926-6571, ext 3
- Mail a check to:
Entourage Yearbooks
ATTN: Billing Department
39 Everett Drive
Princeton Junction, NJ 08550
*not recommended for final invoices
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Want a $100 dollar credit applied to your invoice?
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Refer another school to Entourage and get $100 dollars for each referral!
*Schools must sign up and produce a book to receive the credit
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Next Generation Grant
Entourage Yearbooks is proud to revolutionize the school funding process with our Next Generation Grant. Over the course of the year, we are funding schools that are in need of advancement and educational opportunities for their students and school community.
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Available for both Iphone and Android
Tag and upload photos right from the app! New user interface makes for a quick and easy photo uploading experience for parents and teachers alike.
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- Go to the app store on your smart phone
- Search for "Entourage Yearbooks"
- Download the Entourage Link app
- Login with the same credentials you use on the website
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NEW AND IMPROVED FEATURES FOR 2021:
- New Book Builder - Drop in whole book templates all at once
- New Marketing Materials Designer
- Updated Help Pages including new COVID - 19 content and resources
- Updated People Page Software for better ease of use
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Check out the Webinar Schedule posted on the top toolbar in the Help Tab in Webinar Training Sign-Up.
Here you can view all the webinars offered for the month and sign up for FREE. In these various webinars you will be able to view the screen of one of our Yearbook Specialists and get a 30-minute training session.
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Contact Us! Call us at 888-YBOOKS1 (888-926-6571) - 9 AM to 9 PM EST
We're Here to Help Email us at help@entourageyearbooks.com
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ENTOURAGE YEARBOOKS | 39 EVERETT DRIVE
PRINCETON JUNCTION, NJ, 08550
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