July 2022

ICYMI: Updated Timeline for Moves in EGC, Acoma Campus and 780 Grant As was shared earlier this month, seat moves are now expected to take place Aug. 8-12. Please note that these moves do not apply to everyone. Team members will receive information about their seat assignments from their managers the week of July 25. Boxes will be available that same week at each of our three administrative buildings for team members to begin packing up their workstation/office in preparation for the move. As we begin preparing for moves, we encourage all team members (including those who will not be moving) to begin decluttering and purging recyclable materials that are no longer needed. Extra recycle bins are in place at EGC. The Acoma Campus and 780 Grant will use the recycling bins already housed in those locations. For more information and moving resources such as box labels, workstation/office name tags and tech recycling, visit The Commons.

Updates & FYI

DoTS Help: Track Incident Status for Yourself and Others As we shared last month, the DoTS Help Service Desk has improved functionality so all team members can get DoTS assistance more efficiently and seamlessly. In addition to the new features available -- like expanded menu options and clearer guidance on the initial information we need so we can support you faster -- you can now track the status of incidents you submit on behalf of others. Those incidents will appear in your "My Items" tab of DoTS Help Service Desk, as explained in this guide.  We encourage managers to share this information with their teams especially as many departments welcome new team members in the coming weeks. Please also continue to direct your teams to use DoTS Help for their tech support needs.

It’s a Phish Alarm, Don’t Get Hooked! A Call to Action: Use the Phish Alarm Button  In order for the Department of Technology Services (DoTS) to keep us safe from malicious phishing attempts, we ask that you report all suspicious emails by using the PhishAlarm button in your DPS Gmail account versus clicking on or deleting them.

Get Ready for Our Phishing Catch and Release Challenge Starting the week of July 25, DoTS will begin sending out three phishing email messages. We ask that you identify these messages and click the Phish Alarm button to report it. Those who report all three, will be eligible to win a $25 gift card from your favorite coffee shop!

To learn how to identify phishing messages, click here. If you need support in finding the button within Gmail or how to use it, use this Quick Reference Guide.

Growth & Performance

Host LIFT Beginning-of-Year Conversations and Set Goals by Sept. 1  LIFT is the performance evaluation framework for Central Office team members. Because Infor HR will eventually be decommissioned, it will not be utilized for the 2022-23 performance cycle. Leaders may use the LIFT Conversation and Goals Tracking Template to guide performance check-ins, document and progress monitor goals and draft end-of-year appraisals. What’s next? Familiarize yourself with the LIFT Conversation and Goals Tracking Template and prepare for your beginning-of-year conversations.   Host beginning-of-year conversations with your direct reports and set two to four goals by Sept. 1. Review LIFT at a Glance for other important activities and timelines.  Visit the LIFT page on The Commons for more information. Questions? Reach out to the LIFT team at LIFT@dpsk12.org.

Talent Acquisition

Required Training for Leaders and Interview Panelists DPS is committed to creating an inclusive work environment. In our continued effort to create a more equitable hiring process, we have created a required interview training for all DPS employees involved in the hiring process. This once-a-year training will help our leaders and members of interview panels make informed and equitable hiring decisions by sharing examples of hiring biases that can occur during interviews. The training also provides practical guidance that can be used during interviews. As part of this training, we will now require all panelists who participate in Central Office interviews to watch the video and sign a confidentiality agreement prior to participating in any interviews.

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