Reminder of T&E Card Suspension Requirement

Any cardholder who is on extended leave of any kind lasting longer than three weeks, including but not limited to medical, maternity/ paternity, furlough, etc., must email [email protected] to have their T&E card suspended while they are not working. Any recurring charges should be moved to another departmental T&E card during their absence. Departments may not continue to make purchases on T&E cards of employees who are on leave. Please follow the instructions on the T&E website to obtain a new T&E card for a different employee if necessary.  

Travel, Refunds, and Reimbursements and COVID-19

The University has provided guidance on domestic and international travel.
 
Please review the March edition of our newsletter for information about airline and hotel cancellation procedures, reimbursement policies, and instructions about expensing T&E card refunds in ExpenseUVA.

Our contracted airline partners are updating their policies regularly. Please visit their websites for more details:
 
  
Tickets booked through TravelUVA may have more lenient policies in place with regards to the length of validity on unused tickets, name change allowances, etc. You can check the policies on your unused ticket credit(s) by contacting the booking agent who arranged your travel. If you booked with TravelUVA  please email [email protected] .


  Fiscal Year-End Deadline

All expense reports must be submitted and fully approved in ExpenseUVA/ Chrome River no later than June 22 at 5:00 pm.

See all  UVAFinance Year End Dates here.

 
ExpenseUVA Helpful Tips 
 
  • Do you know your Ambassador? They are subject matter experts, not only in ExpenseUVA but also policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting the Travel & Expense team, we encourage you to contact your Ambassador first (use our Ambassador Search if you need help finding yours). They are ready and able to help solve your problems!
 
Find online resources and link to the Ambassador Search on our website!
    
UVA Travel and Expense | (434) 924-4212 | [email protected] | Website