June 15, 2022 | supplychain@ucsf.edu
New Chief Procurement Officer
After an extensive search, Chief Financial Officer Mike Clune announced recently that Justin Sullivan has been named Associate Vice Chancellor and Chief Procurement Officer for Supply Chain Management (SCM). His first day will be June 21. Read more...
Fiscal Year-End Reminders and More
The 2021-2022 fiscal year-end is approaching and Supply Chain Management (SCM) would like to remind you to submit your financial transactions. Learn more about your responsibilities related to purchase orders, Accounts Payable, Procurement Card and more here...
Supply Chain Webinar Series

Next Generation MyExpense UI Webinar
The next Supply Chain Management (SCM) webinar series will feature a short sneak peek on MyExpense's next generation user interface (UI) on Tuesday, June 21 at 10 a.m. Learn more about the update in last month’s, SCM Preparing for New MyExpense UI.


Note: SCM webinars will host a limit of 500 participants. If you are unable to join, a recording will be available the following day. Find recordings and a list of future webinars on the SCM Webinars page.

Upcoming BearBuy Forms Webinar
In July, SCM will host a webinar focusing on how to use BearBuy forms. Please keep an eye on your inbox for more information later this month.
Action Required for BearBuy Vouchers
To prepare for the fiscal year-end, all BearBuy Match Exception Handlers and Voucher Approvers should approve/reject all vouchers pending in their queues. We encourage you to take action by June 30 to ensure the vouchers are submitted for fiscal year 21/22.
Medline Industries Inc. punchout catalog is now available in BearBuy. The new punchout has replaced the Medline hosted catalog. For your convenience Medline offers manufacturer direct pricing, local warehouse and next day delivery. Read more...
Anchor Institution Initiative Collaborates with Different Partners
The UCSF Anchor Institution Initiative is working with Campus Life Services to increase the marketability of small, local and diverse business. The team also is collaborating with the UC Office of the President and the Initiative for a Competitive Inner City to nominate business owners to participate in free leadership trainings to help local businesses build long-term growth.  Read about both efforts here...
The Internal Revenue Service announced an increase in the standard mileage rate for the final six months of 2022 to 62.5 cents per mile for business travel, an increase of 4 cents from 58.5 cents per mile for the first six months of 2022. The new rate becomes effective July 1, 2022. The reimbursement rate for driving an automobile in connection with medical or a move/relocation will increase from 18 cents a mile to 22 cents a mile.

Note: Reimbursements for moving-related expenses, including mileage, are considered taxable wage income as of January 1, 2018.
Simplify Expense Reporting with ExpenseIt
Did you know ExpenseIt is a helpful time saving tool when creating expense reports? ExpenseIt is a feature within the Concur mobile app for MyExpense that automatically turns receipt photos into expense lines. That means you'll spend less time creating reports and get paid back faster.
Concur Mobile App for Expense Reports
The Concur mobile app is easy to use and can help create, approve, and manage your MyExpense expense reports from your iOS or Android smartphone. The mobile app can be downloaded from the Apple App Store or on Android Google Play.
Advantages of New Southwest Fare 
As many of you may have heard, Southwest Airlines has launched a new fare called “Wanna Get Away Plus.” This new fare gives business travelers more flexibility while still being at a low price point and there will also be some discounts (i.e. transferable flights credits and same-day changes) based on UC’s Southwest contract. 
 
You can learn more about the advantages of the new fare and register for an upcoming webinar here. 
TIPS & TRICKS2USE
BEARBUY
The accounting codes on a purchase order (PO) expired. Unpaid vouchers on the PO need to be paid using new funding. If I submit a Change Order Request Form to change the PO accounting codes, will this also automatically change the funding codes on unpaid vouchers?

A Change Order Request form is only used to modify the accounting codes on a PO. It is not used to request updates to pending unpaid vouchers. If a voucher has already been applied to the PO but it has not been paid due to expired funding, please contact the SCM Response Team to request that the voucher be updated with new accounting codes. 

I will be out of the office for vacation. How do I set up a substitute in BearBuy?

Follow the instructions for your BearBuy role(s):
MYEXPENSE
Are receipts for any amount always required?

No, for most expenses, receipts are required to be attached to your MyExpense expense report only if they are $75 or more. There are some exceptions where receipts are always required regardless of the dollar amount. Common expense types that always require receipts are airfare, lodging, and car rental. For more information, review the Business Travel Made Easy tip sheet and the Expense Reimbursement webinar.
NEED HELP? Submit a ticket to the Supply Chain Management Response Team.