Billing fraud is almost imperceptible due to its small median monthly loss, $5,600 compared to $32,900 for financial statement fraud. It can cause an overall median loss of $100K.On top of that, it can typically last 18 months.
The small amounts, combined with the trust businesses place in their employees and internal controls, can cause fraud to take place under the radar.
- Rounded dollar amounts
- Invoices that are just beneath the approval threshold
- Invoices where vendors use a mail drop rather than a physical address
- High-income volume from a vendor
- Typos, grammatical errors, and unprofessional-looking invoices
- Vague invoices
Three-way matching – match the invoice, purchase order and receiving report to validate the purchase details before issuing a payment.
Segregate duties – ensure that no one is given authority to carry out two or more conflicting sets of responsibilities.
Track invoice activity – cloud-based invoice tracking systems allow you to view invoice volume and status and address bottlenecks in real time.
Automate – automate the accounts payable process to eliminate manual intervention, thereby saving employee time and reducing errors and fraud risk.