Don't miss your February HMIS Updates!

HMIS@NCCEH Updates

February 2023

Reporting Deadlines

HMIS Point in Time and Housing Inventory Count -

Deadline was Feb 1st!

Process for Sheltered and Permanent Housing HMIS projects

Agencies that participate in HMIS will follow a very similar process to review and submit PIT and HIC data. NCCEH Data Center staff will pull reports, agency staff will review and correct data, and agency staff will submit finalized reports.

For ES and TH Projects

Submit complete and accurate D007 - 0630a Sheltered PIT Report by February 1st.

For RRH, PSH, and OPH Projects

Submit complete and accurate D006 - 0628 HIC Supplement Report by February 1st.

Submission Links

Training and Resources

All training and resources will be posted to the HMIS Point-In-Time & Housing Inventory Count Process ZenGuide Article.

Thank you to agencies who submitted this week!

Is your agency on of the 41 who submitted reports on time this week for ES, TH, RRH, PSH, or OPH projects? Find your CoC on this list below!

Durham:

• Alliance Health

• Families Moving Forward

• Housing for New Hope

• Open Table Ministries

• Project Access of Durham County

• Urban Ministries of Durham

• Volunteers of America

NC Balance of State CoC:

• ABCCM

• Allied Churches of Alamance County

• Community Crossroads Center

• Crisis Ministry of Davidson County

• Diakonos

• Dulatown Outreach Center

• Family Care Center of Catawba Valley, Inc.

• Greene Lamp

• Hand Up Ministries

• Haywood Pathways Center

• HERE in Jackson County

• Homes of Hope

• Hope Station

• House of Refuge

• Johnston Lee Harnett Community Action

• Mercer Foundation

• Mission Ministries Alliance

• Onslow Community Outreach

• Partners Health Management

• Pitt County Planning

• REACH Center

• Ripple Effects Group

• Rockingham County Help for Homeless

• Safe Harbor Rescue Mission

• Salvation Army (Catawba)

• Surry Homeless and Affordable Housing Coalition

• The Meeting Place One, Inc

• Thrive

• Trillium Health Resources

• Union County Community Shelter

• United Community Ministries

• Vaya Health

• Volunteers of America

Orange:

• Inter-Faith Council for Social Service

• Volunteers of America

Thank you for making sure that every client COUNTS this PIT/HIC season!

Unsheltered Count and Non-HMIS ES, TH, RRH, PSH, or OPH projects have different methods to submit PIT and HIC!

Contact your CoC Lead directly for questions and to get involved.

For NC Balance of State, please visit our NC Balance of State-specific PIT and HIC webpage for more detailed information!

HMIS@NCCEH System Changes

New Trainings for New Users

The Data Center is launching a full suite of HMIS Trainings in the New Year replacing the current process. The new trainings are now live in the Learning Management System website that everyone used for Annual Privacy Trainings in September.

New User Training Transition

New License request form (with more questions about projects needed)
Test client cases needed for every workflow course

Thank you for your patience as we transition our internal procedures for the HMIS@NCCEH Training LMS! Please let us know if you have any trouble or suggestions for improvement.

Training & Resource Round-Up

System Updates Meeting

Agency Admins should review your monthly meeting to stay on top of all things HMIS. This is your Agency's monthly HMIS meeting to get updates, escalate problems, and give feedback.

Your System Update Meeting: February 14th!

For details and registration, go to NCCEH's calendar event.

· 10:30-11:30 am

· Join Zoom meeting

Agency Administrators, Program Managers, and Supervisors are expected to attend. Agency representatives must share this important information internally with colleagues.

If you missed one, recordings and materials are posted on the News Archive under HMIS System Updates Meetings. It is also posted to the HMIS Point-In-Time & Housing Inventory Count Process ZenGuide Article.

ZenGuide Knowledge Base

If you haven't yet, bookmark this link! https://ncceh.zendesk.com/hc/en-us

The HMIS@NCCEH ZenGuide is where you can find tip sheets, guides, and other written tools all in one place!

There are already 60 articles published! You can find instructions for how to run your ESG-CAPER and CoC-APR reports, how to update sub-assessments like Income, and how to manage Households!