HMIS@NCCEH Updates
December 2022
Training & Resource Round-Up
System Updates Meeting
Join us Agency Admins for your monthly meeting to stay on top of all things HMIS. This is your Agency Administrator's monthly meeting to get updates, escalate problems, and give feedback.

Your System Update Meeting: December 13th!
For details and registration, go to NCCEH's calendar event.

Agency Administrators, Program Managers, and Supervisors are expected to attend. Agency representatives must share this important information internally with colleagues.

If you missed one, recordings and materials are posted on the News Archive under HMIS System Updates Meetings. And remember the System Updates meeting replaced HMIS User Meetings by CoC.
ZenGuide Knowledge Base
If you haven't yet, bookmark this link! https://ncceh.zendesk.com/hc/en-us
The HMIS@NCCEH ZenGuide is where you can find tip sheets, guides, and other written tools all in one place!

There are already 60 articles published! You can find instructions for how to run your ESG-CAPER and CoC-APR reports, how to update sub-assessments like Income, and how to manage Households!

Featured Articles to avoid future data corrections:

Please keep searching for answers - that helps us identify the next articles to create!
HMIS@NCCEH System Changes
New Trainings for New Users Coming Soon!
The Data Center is launching a full suite of HMIS Trainings in the New Year replacing the current process. The new trainings will live in the Learning Management System website that everyone used for Annual Privacy Trainings in September.

New User Training Transition
  • No new license requests accepted between December 2nd and January 2nd
  • New users currently training must complete all requirements and submit Test clients by December 21st, or start over in the new site
  • New LMS Training process will launch January 3rd

If your agency wants new users onboarded to HMIS, you must request their license by December 2nd or wait until January. Reach out if you have any questions or concerns.

Thank you for your patience as we transition our internal procedures for the HMIS@NCCEH Training LMS! We're excited to share improved tips and integrated workflow based virtual training soon!
Give HUD your Feedback: Proposed Changes to Homeless Data Collection for Race, Ethnicity, and Gender Identity
HUD updates our HMIS Data Standards (generally) every two years. In preparation for Fiscal Year 2024 updates, HUD is asking for your feedback!
  • Should Race & Ethnicity be combined into one data element?
  • Should Preferred Language be added a required question?
  • Should Gender be updated to have follow-up questions?

HUD is asking for feedback from all HMIS Implementations by December 31st. The Data Center will prepare this, but agencies are welcome to directly contact HUD through their Ask A Question (AAQ) feature online.
November's System Updates meeting will review the proposed changes and December's will include a focus group for feedback from agency representatives.
Reporting Deadlines
HMIS@NCCEH End of Year Reporting Data Clean Up
Computer screen with comment boxes
Phase 1 Client- Level and Phase 2 for System-Wide data clean-up is over! 

Phase 1 Client Level data clean-up was due October 20th. Thank you to the 157 projects that successfully submitted! If your agency still has outstanding Phase 1 corrections, use the Federal Reporting Data Preparation Guide and submission link to finish asap. There are still a few days to improve your CoC's submission to HUD!

Phase 2 System-Wide data clean-up was due November 18th. Thank you for the 348 essential corrections made and another 123 errors reviewed and confirmed. That's 74% of the way through!

We still need to hear from some agencies
Remember, Agency Admins are responsible for pulling and submitting the BusinessObjects reports and specifically responding to the Phase 2 errors. Please contact the Helpdesk (hmis@ncceh.org) if you have questions on how to finish your End of Year Data Clean-Up asap!
Give us feedback!
How did we do with this reporting period? Please submit this anonymous survey to tell the Data Center what you would like better support on and what topics do you need training on?
Data Clean-Up can be done year-round!
HMIS@NCCEH has Data Quality Benchmarks for each Project Type to support you!

Run the APR or CAPER monthly to check for data errors. You can find resources on how to perform these checks in ZenGuide:
Reminders
Save the Dates:

  • Tuesday, December 13th 10:30-11:30: Monthly System Updates Meeting
  • Wednesday, December 21st 10-11 am: Monthly HMIS Training on Sub-assessments
  • Tuesday, January 10th 10:30-11:30: Monthly System Updates Meeting (for PIT/HIC info!)
  • Wednesday, January 18th 10-11 am: Monthly HMIS Training on BusinessObjects Basics

Holiday Schedule:
The Data Center will be closed and unable to reply to Helpdesk between December 22 and 27th and on January 2nd. We hope you have a wonderful holiday season!

New to HMIS or missed a meeting?
Make sure to check out our News Archive page for links to past email updates and user meetings slides or recordings.
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org