November 3, 2022 | supplychain@ucsf.edu
Procurement Webinar on November 15
On November 15 from 1:30 p.m. to 2:30 p.m., the Supply Chain Management (SCM) campus procurement team will host a webinar to demystify the purchasing process. During this event, the team will present best practices aimed at resolving some of the most common procurement issues. Register and read more...

If you are unable to join, please note a recording of the session and other materials will be available on the SCM webinars page.
Year-End Deadlines Approaching
During the upcoming holiday season, many offices – including Supply Chain Management (SCM) – have reduced staffing.

To help ensure smooth processing of purchase orders and requests that need to be completed by the end of December 2022, SCM is asking you to submit and approve requisitions, lien removals or chartfield changes as soon as possible.
BearBuy 22.3 Release Enhancements on November 7

On November 7, BearBuy will be updated with more improvements to streamline, simplify, and modernize the user interface. Here are some highlights of the changes:

  • Enhanced usability with a new modern interface for forms including required form fields now marked with a star
  • Total amount on forms is now dynamic for improved visibility of the total value before adding to the cart
  • Form actions and document (requisition, purchase order and voucher) actions have been relocated to the top right of the screen 
  • Improved ease of use with supplier name added to the header of purchase orders and vouchers 
 
A PowerPoint presentation with details about the release will be available by Friday, November 4 on the BearBuy Features Update page of the Supply Chain Management (SCM) website.

BearBuy Scheduled Maintenance

BearBuy production downtime will take place between Friday, November 4, at 6 p.m. through Sunday, November 6, at 9 a.m. to upgrade from release version 22.2 to 22.3. To avoid delays, please complete all BearBuy requests prior to the system maintenance. BearBuy will be available on Monday, November 7.
SCM is Grateful for Shared Prosperity in Supplier Diversity
Over the past two years, Supply Chain Management (SCM) has seen significant increases in UCSF spend going toward small and diverse suppliers through strong participation from departments across the enterprise. As a result, we have achieved 18 straight months of increases in our diverse spend, a significant accomplishment and a testament to the hard work of each of you.
Use America To Go for On-Campus Catering
As a reminder, catering orders for on-campus meetings and events should be placed through the America To Go (ATG) punch-out in BearBuy. Using personal funds and expense reimbursement for on campus catering should be avoided.

The ATG punch-out offers menus from over 100 caterers to meet your needs. When placing orders with ATG, be sure to include all documentation, including attendee lists. For more information on the ATG ordering process, please visit the SCM website.
Use SpeedTypes to Pay for Airfare in Connexxus
When booking airfare for business travel, Supply Chain Management encourages using Connexxus, the University of California systemwide travel program. Connexxus combines discounts with a range of booking options, providing value, flexibility, and convenience for travelers.

We encourage using a campus speedtype or Health cost center to pay for airfare. When booking airfare, be sure to have a valid speedtype or cost center and enter it accurately to prevent billing issues. If you are unsure of your SpeedType or Cost Center, consult your department’s Finance or Administration Team to obtain the appropriate value.
Travel Webinars
The University of California Central Travel Office is offering a series of webinars to educate and inform UC travelers on the benefits of booking within the systemwide program.

Upcoming topics include:

  • November 9: Deconstructing the UC Travel Ecosystem
  • November 30: Travel Perks
  • December 7: Travel for Students on Study Abroad Programs

Register and get details on upcoming sessions here.
TIPS & TRICKS2USE
SUPPORT
I opened a ticket with SCM Response Team, but I forgot to add something. Who should I contact?

Help us help you…When you open a ticket, you’ll receive an auto-response with your ticket number. If you would like to provide additional details or documentation, simply reply to that email. This will ensure all details are maintained on the ticket, even if the ticket is re-assigned or escalated to a different technician. (Please do not email the technician directly – the information be will left off the ticket and delay our response.)
MYEXPENSE
Can I be reimbursed for an airline ticket purchased with frequent flyer miles?

No, the University of California cannot reimburse an individual for an airline ticket purchased with non-cash certificates, such as frequent flyer miles or a gift certificate. Only out-of-pocket expenses paid with the individual's personal funds (ex: such as cash, credit card) can be reimbursed.
BEARBUY
How do I make a payment for my facility rental purchase order?

Read and follow the Facility Rental Payment Processing Instructions (instructions appear on the left side of the Facility Rental Form, step 4). Invoices attached to the Facility Rental Form will not be reviewed – you must follow the payment processing instructions to initiate the payment process. Do not submit facility rental invoices through Transcepta.
NEED HELP? Submit a ticket to the Supply Chain Management Response Team.