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To safeguard sensitive information within purchasing and travel & expense processes and to comply with data protection policies, these best practices are recommended:
- Do not attach documents containing sensitive information (e.g., Social Security numbers, bank account details, or personal health information) to expense reports, requisitions, or other procurement records.
- If sensitive information must be submitted for verification purposes (e.g., quotes or receipts), redact unnecessary sensitive details before attaching or uploading.
- Do not include sensitive information, such as Social Security numbers, bank account details, or Taxpayer Identification Numbers (TINs), in email correspondence.
- Double-check all uploaded documents and expense details to ensure that no sensitive information is inadvertently shared.
By adhering to these practices, the university can help protect sensitive information and mitigate risks of data breaches or compliance violations.
To support the university’s commitment to protecting sensitive information, Rutgers OIT is offering cybersecurity training for faculty and staff. This training is designed to equip the Rutgers community with identifying and reducing potential risks. Protect data with cybersecurity training.
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