October 18, 2022 | supplychain@ucsf.edu
Relocation Expense Year-End Reminder
Due to payroll tax reporting deadlines and the number of pay periods remaining in 2022, all employee relocation expense reimbursement claims must be emailed to coapmail@ucsf.edu and received by November 1 for processing and payment by the end of 2022.

The expense claims must be complete, policy compliant and have the appropriate approvals in order to be paid in 2022. Relocation expense reimbursement claims that are incomplete or received after the deadline will be reimbursed in or after January 2023.
Demystifying Procurement Webinar on November 15

On November 15 from 1:30 p.m. to 2:30 p.m., the Supply Chain Management (SCM) campus procurement team will host a webinar to demystify the purchasing process. During this event, the team will present best practices aimed at resolving some of the most common procurement issues that delay orders. Read more...

This webinar will be limited to the first 500 attendees. If you are unable to join, please note a recording of the session and other materials will be available on the SCM webinars page at a later time. Register here...
Merchant Walk and Celebrating Latinx/Hispanic Heritage Month
On September 23, UCSF sponsored the San Francisco Chamber of Commerce Bayview Merchant Walk. The UCSF Anchor procurement team worked to develop relationships with the small business and brought them together with San Francisco community leaders. One highlight of the day was getting to know Tallio’s Coffee, a small business set to go live in our supplier diversity catering program with America to Go.

Celebrating Latinx/Hispanic Heritage Month
This month we are spotlighting UCSF Anchor procurement subcommittee member Miguel Galarza, Chief Executive Officer of San Francisco-based and certified diverse business Yerba Buena Engineering. Read more...
Submit Year-End Requisitions/Change Order Requests Early
During the upcoming holiday season, many offices – including Supply Chain Management (SCM), our campus partners and suppliers – have reduced staffing. To help ensure smooth processing of purchase orders and requests that need to be completed by the end of December 2022, SCM is asking customers to submit and approve requisitions, lien removals or chartfield changes as soon as possible.

While SCM will make our best effort to process requisitions by the end of the year, please be aware that processing will take longer with our limited staffing.
TIPS & TRICKS2USE
SUPPORT
How can I get helped faster by SCM Response Team?

Help us help you… When you open a ticket, please be specific and include all pertinent information, such as the MyExpense Report Key or Report Name, BearBuy purchase order or voucher number, invoice number, and supplier contact information.
 
Example #1: I submitted an expense report in MyExpense for Dr. Sandra Woodson in July, but she hasn’t been paid. Report Name: 2022 AAP Conference. What’s the status?
 
Example #2: The supplier put UCSF orders on hold due to unpaid invoices. The invoices aren’t mine. Can you help the supplier?
 
Supplier: XYZ Company
Contact: Katie Shay
Email: k.shay@xyz.com
Invoices attached.
MYEXPENSE
In MyExpense, how do I attach another receipt/document to the expense report?

To attach an additional document to the expense line, click the Receipt icon > select the Append option > click the Append link beneath the document or use the Upload Receipt Image button to upload another document.
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Alternatively, go to Manage Receipts > Manage Attachments > click the Append link to upload another document.
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NEED HELP? Submit a ticket to the Supply Chain Management Response Team.