Enrollment and Workforce Reporting

At the beginning of every month, you will receive a prompt (text and email) to complete your Enrollment & Workforce Survey. Please note that you can choose to update manually by signing into the GSQ platform and updating your program information directly into the appropriate fields by the 10th of each month.

Reporting is mandatory! All ITQI Provider Programs agreed to complete general reporting, enrollment and workforce updates and evaluation feedback to receive the funding tied to this grant opportunity.  

Each month our team will attempt to reach out to providers that have not completed reporting. However, failure to meet deadlines can result in a delay in your monthly disbursement or removal from the pilot if requirements are left unaddressed beyond a 30-day period. 

Clarifications & Requirements

• Remember to complete all fields, not just the total number of seats available.
• To opt out of texting, please email itqigrants@ecic4kids.org to have your program receive only email reminders for ITQI reporting. We appreciate your feedback, and hope that the ability to manually input data supports every program.  
• Enrollment survey texts will come from 517-742-2553. You will always see a welcome and be prompted to REPLY (within the text sent) 86237, as this allows the system to begin your monthly enrollment survey.  
• When you receive the text from 517-742-2553, do not start a new text thread! Each month, respond 86237 directly to the GSQ/ECIC text sent to you for the Enrollment and General Reporting surveys.

Visual Learner? Use the Enrollment FAQ Graphic to help you and your team with the process!

Reporting is Required: Should the ITQI team not receive your updated enrollment info or general reporting for the month, your payment will not be processed per the regular schedule. No matter how you choose to submit your survey responses, to be sure your program receives payment, submit on or before the 10th of every month to help us reach our compliance needs. 

Try the ECE Wage Calculator (Beta)

Curious about the options available for determining staff pay and benefits? Use the ECE Wage Calculator (Beta Version), powered by data from the Balancing the Scales Wage Study.

To get started, choose your county, the position, and the education level for the position. It defaults to infants/toddlers, but you can also compare the position to a preschool opening.

Understanding Family Subsidy Status

In office hours, many ITQI Providers have uplifted frustrations with families coming on/off of subsidy eligibility. In the Feb. 26 Naptime Nugget session hosted by MiLEAP, Providers were encouraged to make sure they are noting “end dates“ on a child’s file and communicating with families how to make sure their child/ren continue to remain eligible. 

The screenshots shared by MiLEAP highlight in red the end date field that providers should routinely track for each child. 

Example of child with no end date.

Example of child with an end date of January 13, 2024.

Evaluation of Pilot Participation

As a requirement for participating in the pilot program, our evaluation partner Public Policy Associates (PPA) will use a randomized selection process to survey pilot program staff on any wage increases, bonuses and/or professional development resources they’ve benefitted from as an employee. Program staff selected for the evaluation will be contacted via email by PPA. If you are among the 40 providers chosen, please be sure to respond by email to facilitate the process, and speak to your staff about the communication they should expect to receive.

Social Emotional Health Resources

Infant and Early Childhood Mental Health Consultants (IECMHC) provide specialized support and professional development that early care and education providers often need in their day-to-day work. IECMHC consultants can help you keep children in care, support positive social emotional skills, address challenging behavior in positive ways, and create equitable learning environments. For more information visit IECMHC’s website. 

March Check-Ins and Office Hours

ITQI Quarterly Reporting Overview: Plan to join us at 1 p.m. or 6:30 p.m. on Wednesday, March 6 for an overview of what will be required per reporting for the ITQI Quarterly Report due on March 15. Registration is required to attend.

Monthly Office Hours Schedule Change for March: The ITQI team will staff office hours for Resource Centers on Tuesdays from 12-1 p.m. and Providers on Wednesdays from 12:30-1:30 p.m. The Zoom Link for each session will remain the same.

Please join using the link below. If someone is not there when you log on, give us a moment to get you admitted to the session.  

Enrollment, Outreach & Partnership Deep Dive: Looking for advice and support when it comes to reaching your enrollment goals, supporting families seeking referrals, and utilizing partnerships to build awareness of program openings.

Join us Wednesday, March 13 12:30-1:30 p.m. at the ITQI Office Hours Zoom link for tips from our in-house expert ITQI Senior Strategist Maria Montoya. For those who can't attend, the recording will be shared in next month's newsletter.

In between office hours, reach out via email at itqigrants@ecic4kids.org. 

Questions about the Infant Toddler Quality Improvement Grant: itqigrants@ecic4kids.org

Support with public profiles and general information: greatstarttoquality@ecic4kids.org 

Participation with Great Start to Quality: your Resource Center

Connecting employees or connecting with your Validator: validation@ecic4kids.org

Connecting with your Assessor: assessement@ecic4kids.org

Questions about Approved Assessors: approvedassessors@ecic4kids.org