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The Planning Committee met online Thursday, September 22.
The committee was provided a report from their Amenity Survey Subcommittee and discussed the findings and recommendations from the sub-committee.
The primary recommendation from the sub-committee was to prioritize funds and resources to maintain existing community assets, and upgrade where needed. It was also suggested that design elements from the SRC complex renovations be incorporated into existing structures to create cohesion among amenities in the community. Lastly, it was noted that the projects to be pursued, when executed, should not create the need for an increase in assessments.
The sub-committee presented a ranking from the survey results of community events and amenities with recommendations.
Community Events
Were ranked and discussed with July 4, Labor Day and Memorial Day topping the list. It was noted that this past Labor Day was the stand-out event. It was recommended that resources and funding be focused on improving and enhancing the events that ranked higher on the list, and the events that did not rank highly be re-worked, retired, or moved to a third-party partner to execute.
Amenities
1. The Pavilion. Was noted that the Pavilion is a great spot for the community to gather and is used often. However, there is a drainage issue along the grassy slope; this was noted so that is could be considered for repair.
2. The AFC. It was recommended that the WCA continue to maintain this facility. As mentioned, we should look at design elements from the SRC that can be incorporated for cohesion. At the same time, also look at upgrades that can create a unique experience for the AFC. The concept presented was to not to have the exact same offerings at both pools, but to create different elements for the community to choose from. It was also suggested that the WCA look at what other community pools offer for ideas and enhancements for Woodlake.
3. Centralized (larger) Multi-Age/Accessible Playground. It was proposed from the feedback from the survey that the WCA explore a site for a larger – centralized playground. This playground would offer different experiences and would be ADA accessible. The sub-committee suggested a location near the SRC that is on the trail system for additional access points.
A motion was put forth to adopt the Amenity Survey Analysis and present it to the Board of Directors. Management indicated that the report and recommendations will be included as support documentation with the Proposed Budget for 2023.
SRC Update
The President of Board of Directors provided and update on the SRC pool project. President Traynor shared all permits for the pool construction have been submitted and approved by Chesterfield County. The contractors have begun digging the holes for the new pools. The retaining wall should be in place in about three weeks. The trees that work taken down should be removed from the site soon. And permits for the buildings have been submitted.
President Traynor also shared that the current rise in inflation has impacted the project. For example, the cost for concrete has risen significantly. With that, the leadership team is aggressively looking at value engineering to reduce the overall cost of the project, as well as looking at possible existing funding sources.
There have been no supply chain issues to date and the project currently is on schedule and on track to open for the 2023 pool season.
Member Survey
General Manager Bailey shared with the committee that the WCA has received 1188 completed surveys. With about 200 more submissions we will have achieved a 50% return-rate.
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