Upcoming Deadlines

A020 Data Quality Reports Past Due

The A020 Data Quality monitoring reports were due March 1st

Users will need to run these reports individually, correct errors, and submit their projects each of their HMIS-participating projects.

All HMIS participating project types are included in the A020 Data Quality Monitoring Report Submission.

Reports were due on March 1st for the October 2023 – January 2024 reporting period.

Past training on the A020 report can be found on the Data Center News Archive page:

Use the Data Quality March 2024 Submission link to submit your reports once complete.

Point-in-Time and Housing Inventory Count Past Due Deadline

Sheltered & Permanent Housing Projects

Users who haven't yes submitted their PIT/HIC reports will need to run, correct & submit their D006 & D007 reports.

For RRH, PSH, and OPH Participating Projects

Run and submit an accurate D006 - 0628 HIC Supplement Report.

For ES and TH Participating Projects

Run and submit an accurate D007 - 0630a Sheltered PIT Report.

Additional information on how to run & review PIT/HIC reports are available below.

Review and correct any potential data errors before submitting your reports! This will ensure that your reports do not need to be re-run due to incorrect or incomplete data in HMIS.

Submission Links

The Agency contact person will be receiving follow-up questions after submission:

If all eligible projects have been submitted & approved by the Data Center, we will need the user to confirm their project details.
If there are missing projects or the project report needs updates, we will need the reports corrected and re-submitted.

Please respond to all Data Center emails in a timely manner!

Submit the HMIS@NCCEH Bed & Unit Inventory Update Form to make sure your Housing Inventory Count is up to date.

Unsheltered & Non-HMIS Projects

Contact your CoC Lead directly for questions and to get involved.

For Durham, please review Housing for New Hope's informational PIT Count webpage
For NC Balance of State, please visit our NC Balance of State-specific PIT and HIC webpage for more detailed information!
For Orange, please coordinate with the Partnership to End Homelessness

HMIS@NCCEH System Changes

New Required Data Field

For some time, users have expressed a strong preference for the "If Yes, long duration" question for clients disability question to be a required field.

As a result, Wellsky has updated the system. Users will now see that the "If Yes, long duration" field is required to answer. By making this change, we will be able to improve data completeness and reduce data errors during reporting season.

CE APR Data Update

Wellsky provided the CE APR 2024 Data Dictionary Changes on February 15th. However, an issue with the report that undercounted household members had been identified shortly after.

Wellsky has now identified solutions to correct the issue causing the missing records and undercounted households. There will be an update to this report this week to implement the necessary changes to ensure the report runs properly.

Training & Resource Round-Up

System Updates Meeting

Agency Admins should attend the monthly meeting on the first Wednesday to stay on top of all things HMIS. This is your Agency's monthly HMIS meeting to get updates, escalate problems, and give feedback.

Your Next System Update Meeting: March 6th!

For details and registration, go to NCCEH's calendar event.

10 -11 am
Join Zoom meeting

Agency Administrators, Program Managers, and Supervisors are expected to attend. Agency representatives must share this important information internally with colleagues.

If you missed one, recordings and materials are posted on the News Archive under HMIS System Updates Meetings.

ZenGuide Knowledge Base

If you haven't yet, bookmark this link! https://ncceh.zendesk.com/hc/en-us

The HMIS@NCCEH Zenguide is where you can find tip sheets, guides, and other written tools all in one place!

There are already 94 articles published! You can find instructions for how to run your ESG-CAPER and CoC-APR reports, how to update sub-assessments like Income, and how to manage Households!