Please ensure the attached invoices support the RFR and are legibly broken out to a usable unit of work for the BIL grant.
If requesting reimbursement for two separate types of BIL funding (separate BIL Grants, AIG, ATP or FCT), please submit separate requests using the RFR forms provided. Make certain the attached invoices are clearly broken out to support the request.
a. Include the Proof of Payment with the each RFR.
b. When submitting RFRs for projects, please send them to your assigned MoDOT Project Manager for review.
Thomas Powers – thomas.powers@modot.mo.gov
Millicent Parker – millicent.parker@modot.mo.gov
For Planning/Master Plans/Land RFRs, send to Brian Boehmer – brian.boehmer@modot.mo.gov
Aviation Program Managers Map
5. Submitting Request for Reimbursements Time Frame
FAA guidelines state that payment request should be submitted on a consistent basis as the project progresses and invoices are paid to vendors. Please submit your request monthly if possible and at the latest, every three months.
AIP Handbook Section 5-45. Requirements for Frequency of Payment Requests and Expenditure Rate.
Per 2 CFR § 200.400, the sponsor must efficiently and effectively administer the grant by applying sound management practices. In addition, 49 USC § 4 7106(a)(4) requires that a project be completed without unreasonable delay. The ADO ensures compliance with these requirements by monitoring Performance Reports as required in Paragraph 5-40 and ensuring that regular grant payments are being made to support project accomplishments.
a. Frequency of Sponsor's Payment Requests. Per FAA policy, sponsors must submit payment requests at least every 12 months starting from the date of the grant acceptance. An ADO also has the option to require the sponsor to submit payment request as often as every three months (quarterly). This mirrors the financial reporting frequency provided in 2 CFR § 200.327. This does not limit the sponsor from submitting payment requests more frequently than every three months.
|