|
2022-2023 Chartering Information
Organizational Leaders - It’s that time again... CHARTERING time! I sent an email to all of you on 8/8/22 which had attached several worksheets, instructions, etc. that were sent out from the State Office. PLEASE READ the info below (also from the State Office) as there is a change to the bylaws this year that ALL CLUBS/COMMITTEES are required to make. There is also more helpful info. All completed chartering info is due to me by 9/1/22 so I can look it over prior to submitting it to the State Office.
****************************************************************************************
“Hello,
It is that time of year again to begin working on the 4-H Club Chartering process. The process will remain the same as it has been the last couple of years with one change for this year. That change is that every 4-H Club will need to update their bylaws to include the minor changes that were made under Section One. Below is a statement around this change.
Colorado State University Extension 4-H program is committed to achieving an inclusive community of staff, volunteers, and program participants that reflects the diversity of our State. Colorado 4-H is dedicated to creating a safe, inclusive space for learning, sharing, and collaboration that is welcoming to people from diverse backgrounds, cultures and perspectives. We believe that all participants should feel comfortable celebrating who they are, what makes them unique, helping them to lead lives that are healthy and fulfilling. This community is important for our 4-H program and participants often look for clues as to whether they will be safe and will be accepted when reading through our documents in our program. A youth-led initiative to modify language in our basic documents helped design the change in the inclusive wording of the Colorado 4-H Bylaws template. As the LGBTQ+ subcommittee of our Colorado 4-H staff work team, we recommended these changes for Colorado 4-H.
The chartering documents can also be found on the https://co4h.colostate.edu/volunteer-resources/club-group-resources/
Below are some details to keep in mind and if you have any questions please let me know.
- Deadline – all 4-H Club/Group Charters are due to Jean for review by 9/1/2022.
- Bylaws will need to be changed for every 4-H Club to include the changes made under section of the attached Bylaws template.
- Please make sure that all Financial information and Signers are correctly listed on the following items
- 4honline application
- Financial Report
- Annual Review
- Please make sure that all Volunteers are enrolled and activated in 4honline.
- Especially if they are signers on an account
- Make sure you have the correct EIN number listed on the following:
- 4honline application
- Financial Report
- Annual Review
- The Ending Balance on the previous charter packet is what you need to reference for starting balances for your clubs this year
- If a club dissolves, please fill out the Dissolution form and include proof of any account closures and upload the file.”
| 
