September 16, 2022 | supplychain@ucsf.edu
UC Increases Meal Rates for Travel and Entertainment
In response to recent soaring food prices, the University of California has revised the maximum per person amounts for meeting and entertainment expenses and the business travel (less than 30 days in the continental U.S.) meal and incidental expenses incurred for Fiscal Year 2022-23. Read the details...
Connexxus Access for All Employees
Reminder: All employees are automatically granted access to Connexxus, the University of California systemwide travel portal.

Employees can log into MyAccess and click on the Connexxus link to access the portal. There is no need for employees to request access to Connexxus.
New MyExpense User Interface Launches September 19

MyExpense will update to Concur’s Next Generation Expense User Interface (NextGen UI) on Monday, September 19, 2022.

To support this change, Supply Chain Management (SCM) presented a webinar, updated training materials on our website and office hours. An online course also will soon be available in the Learning Management System (LMS).

SCM will host a limited number of one-to-one, 15-minute, office-hour sessions from September 19-30. These will be for MyExpense NextGen UI questions only. Sign up here. If you have general questions about MyExpense, please contact the SCM Response Team.

You can find a link to the webinar recording and new job aids here.
New Tips & Tricks for Using MyExpense
Along with the new MyExpense interface, we've posted three tips & tricks to help you navigate the system.

They include (click on the title of each to see the tip):
Encourage Suppliers to Get Small Business Certification
UCSF is committed to leveraging dollars spent to invest in our local and regional communities.

To help in this effort, in August, UCSF held a webinar for suppliers that featured certification tips for businesses who have or would like to execute a small business certification. UCSF also hosted our strategic partners at the State of California Department of General Services Procurement Division and Office of Small Business and Disabled Veteran Enterprise Services. Read more...
UC Travel Town Halls Continue
The UC Central Travel Office is continuing its series of supplier town halls. All sessions start at 11 a.m. Click on the supplier links to register. Next up:

See the complete town hall schedule and links to register.
New Vector Laboratories Inc. Hosted Catalog
Vector Laboratories is now offering a hosted catalog in BearBuy. Vector Laboratories empowers scientific advances with innovative proteomic and glycomic solutions and custom manufacturing capabilities.

The hosted catalog offers the University’s systemwide contracted discounts.
TIPS & TRICKS2USE
SUPPORT
How can I get helped faster by SCM Response Team?

Help us help you…When you open a ticket, please select the appropriate help topic from the drop-downs. This will route the ticket to the correct staff member. Tickets with the wrong selection or “Other” will take longer to process.

For example, if you have questions about the Payment Status of an invoice, select Accounts Payable > Invoice Payment Status.
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For help with the payment status of your MyExpense claim, select Travel/Entertainment > Reimbursement Payment Status.
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I am submitting a BearBuy Change Order Request to increase the purchase order (PO) amount and change the Accounting Codes. Do I enter the new codes on the change order form?

Always be specific and fully describe all the PO changes (such as the new accounting codes) in the Change Order Request Form’s Change Request Details section. The funding or accounting codes on the change order request does not need to be the same as the PO’s accounting codes. These codes are not reviewed when the PO is being changed.

A fully invoiced purchase order (PO) has an invoice that is still in payable status. Can I submit a Change Order Request to change the funding/accounting codes?

If the PO is fully invoiced, the system will not allow for any change in the PO accounting codes. Submit a request to the Response Team to request for any change in the voucher’s accounting codes if the PO funding has expired.
NEED HELP? Submit a ticket to the Supply Chain Management Response Team.