Please be aware that we sent out two emails during the week of December 5th about the California EVR fee increase. One on Tuesday, December 6th, and one on Friday, December 9th. Apologies for any confusion, but the email from Friday, December 9th, is the very latest. We popped it here in this edition of the Quick Tips for convenience and as a reminder worth repeating.
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Click here to view the original email from Friday, December 9, 2022.
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INF 1128
It’s that time of year again for our friendly reminders regarding signing and updating the
INF 1128 — Information Security Statement and the EXEC 200X — Information Security and Disclosure Statement Public/Private Partnerships Employee forms.
The INF 1128 — Information Security Statement has to be filled out and signed for each user that has access to run or view a KSR at your dealership and updated annually on the back.
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IMPORTANT: The INF 1128 — Information Security Statement requires two signatures. These days, we are seeing a lot of missing signatures on the Commercial Entity Representative section of the INF 1128.
The INF 1128 is a document that requires two signatures. One signature from the person acknowledging the uses and restrictions of using a KSR, and the other signature from the Commercial Requester Account Administrator. The CRA Administrator for the dealership should sign in the box that says, "Government or Commercial Entity Representative.”
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EXEC 200X
Each BPA-approved employee must read and annually sign the EXEC 200X — Information Security and Disclosure Statement Public/Private Partnerships Employee. The employee should keep one signed copy, and the dealership management should keep the original copy in their compliance folder.
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On November 30, 2022, dealer compliance with the state of Pennsylvania’s verification of identity policy became mandatory. This new policy requires a Pennsylvania Driver’s License Data Verification (DLDV) lookup for all title and registration applicants (i.e., your buyers). This electronic verification will assist in mitigating fraud associated with titling and registration of vehicles as well as mitigating the potential for insurance fraud. Vitu has added DLDV functionality to the Interstate solution under the Lookups tab at the top, next to the Transaction tab. You may run this lookup via Vitu (or other approved means) and print the report to be included with your pre-audit paperwork.
Note: By choosing to use the Vitu Driver's License Data Verification (DLDV) service, you authorize Vitu to charge your organization an additional fee of $2.00 for each DLDV report.
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Here are some points that you need to know:
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- The DLDV report is run from the Lookups tab in Vitu Interstate.
- The DLDV report can be viewed/reprinted from the Lookups Log.
- A copy of this report must be included with other documents for pre-audit.
- If the DL is close to expiration or expired, a new report will need to be run before sending for final processing and after the customer has updated their DL with PennDOT.
- Please contact customer support or your Field Service Representative/Account Executive to have the DLDV application installed and user permissions granted for those that will need access to run DLDVs.
- There is a service fee of $2 per DLDV lookup.
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- This service fee is incurred regardless of whether or not the DL verification passes or not.
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A new Lookups tab and a Lookups Log tab to run the DLDV
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- After logging into Vitu, click on the Lookups tab
- From the Choose Lookup dropdown, select DLDV
- Enter the applicable information into all fields
- Click the Submit button
- Print out successful report (screenshots below)
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A successful validation & report
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An unsuccessful validation & report
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If a validation is unsuccessful, a message displays in red informing you that there is an error and to have your buyer contact PennDOT to update their record. You can also print a report of the failure to provide to their buyer which has PennDOT’s email address and phone number to assist them.
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Messaging inside the Fee Inquiry, Forms & Fees or Full Service Transaction:
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When performing a Fee Inquiry, Forms & Fees or a Full Service transaction, the following message is displayed when choosing Pennsylvania as the titling state. This message is informational regarding the DLDV report.
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For quite some time now, the New Hampshire Hub Auditors have been running compliance checks for delinquent tax payments and insurance violations. This has been done to try to help prevent these issues from arising at the DMV level, resulting in a rejection or Title Only transaction.
Please take a look at the following tips when reviewing Connecticut transactions.
Outstanding tax violations
Connecticut DMV is unable to process any vehicle registration for any individual/business with an outstanding tax violation with a town or city at the time of registration. The owner must have the town or city clear the violation in order to proceed; the DMV is unable to clear the violation in their system. A paper tax release will not be accepted.
Unresolved insurance fine violations
The DMV is unable to register a new vehicle or renewal transaction for any vehicle owner with an unresolved insurance fine violation until the fine is paid and the violation is cleared. Payment at the DMV is acceptable to clear the violation.
Compliance violations at the time of registration
There is no guarantee that compliance issues will not arise at the time of processing. It is recommended that you check the owner’s compliance before document submission. If the owner is found to have a compliance violation at the time of registration, please resubmit the deal as a Title Only. Connecticut will otherwise reject the deal until the compliance has been cleared. Compliance for Connecticut can be checked online here.
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Our REG 101 class for new vehicles and REG 201 class for used vehicles are presented together, in-person. For Title and Reg Clerks as well as anyone interested in California Titling and Registration, this is the place to pick up vital tips on all things title & reg. You’ll also receive a link to the 2023 REG 101 and REG 201 online books.
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- January, February and March classes are available
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- San Bernardino
- Agoura Hills
- Sacramento
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Send In Your December Picture Puzzle to Win a Prize
To enter the Stress Buster Contest, all you have to do is send us your completed entry.
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Send your completed entry to cafunfacts@vitu.com, along with your name and contact information. We will randomly select one winner from the current entries. The winner will receive a $25 Amazon gift card.
Submit your response no later than January 6, 2023. The winner will be notified by January 13, 2023. Please limit responses to one email per person. Allow up to one week for delivery of the prize to your email address.
Last Month’s Stress Buster Winner
Congratulations to the winner of last month’s Stress Buster Contest!
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29901 Agoura Road, Agoura Hills CA 91301
Office Phone: 818-706-1949 • Office Fax: 818-707-7786 • info@vitu.com
Office Hours: Monday to Friday, 9:00 a.m. to 5:00 p.m.
If you have a registration question or support issue, we're always here for you –
24 hours a day, 7 days a week.
Call toll free: 877-368-3375
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