Printing from WBS Schedule Pro
Users frequently ask us for tips on printing their WBS Schedule Pro plans. We hope you find the following information useful!
Printing Wide WBS Charts
When creating WBS Charts in WBS Schedule Pro they can become very wide and might look something like this:
We are often asked how to condense these WBS Charts to utilize the available space on a page. The Video below shows you how to format a WBS Chart* to maximize the information displayed on your printed output so it ends up more like this:
Video with valuable tips for formatting and printing WBS Charts
*Some of the tips for WBS Charts apply to our Network Charts as well. We will follow up with a separate Video on optimizing Network Charts soon.
Printing Logos and Images
You can insert a Company Logo or another image into a Header/Footer or onto the Chart itself.

Inserting Images into a Header or Footer:

  1. Select File-Page Setup.
  2. Click the Header or Footer tab.
  3. Click the Left, Center or Right tab to specify where the image is to be placed.
  4. Click Insert Image... if your image is in a file or Paste Image if you copied the image to the Clipboard.
Inserting Images directly onto a chart:

  1. Copy an image to the Clipboard.
  2. In a WBS, Network or Gantt Chart, press CTRL-V to paste the image.
  3. To move the image, click in the top half of the image and drag it to the desired location.
  4. Click a corner of the image and drag to resize it.

Here is an example of our logo pasted onto a Network Chart:
Large Page Printouts
If you have access to a Large Format Printer/Plotter these make excellent printouts of WBS Schedule Pro plans.

If you don't have access to a large printer, many Shipping and Print shops have these. Use the instructions below to print to a PDF file and take this PDF file to your local print shop!

Important Note: Some of the large printers use roll-feed paper which allows for extra long printouts. However, you still need to define a specific Paper Size before you start printing. The Paper Size is controlled by the installed PDF Writer and displays these various sizes as options. This Paper Size is for each page and is not a limit to the total number of pages that can be printed. With this in mind, selecting the largest Paper Size available and printing to one or two very long charts can accommodate most projects.

See below for tips on printing to a PDF File.
Printing to a PDF File
About PDF files - A PDF file created from WBS Schedule Pro can be opened by anyone with a PDF reader without having the WBS Schedule Pro software installed. Most computers have a PDF reader installed.

Creating PDF Files - Many people use the term "Saving" to a PDF file but in WBS Schedule Pro (and many other programs) you "Print" to create a PDF file. This is why you don't see a PDF option when saving a file in WBS Schedule Pro. You create PDF files by printing them using all of the features available for printing directly to a printer.

The PDF Writer - Just like a Printer Driver that needs to be installed before you can print, you need a PDF Writer to create a PDF file. A PDF writer is not included in WBS Schedule Pro but you may already have one installed. Look in your list of printers for any potential PDF Writer. If not, free ones are readily available on the internet.

Configuring the Paper Size - Remember, you must specify the Paper Size before printing!

To configure the Paper Size:

  1. Select File-Page Setup.
  2. Select the Printer drop down list and choose a PDF Writer (the CutePDF Writer shown below is one we have used for years).
  3. Select the Paper Size drop down list and pick the desired size.

Here is an example:
Once the Printer and Paper Size have been configured, select the Preview... button to display the chart as it will be printed. If the Preview looks good, print it to the PDF file!
Download WBS Schedule Pro
Need to Download WBS Schedule Pro quickly or didn't receive the Demo software after signing up?
If you signed up for the Demo and did not receive the email link to download WBS Schedule Pro it may be a security setting or permission issue on your system.

Click the Download button below to instantly start downloading WBS Schedule Pro. This bypasses the signup required on our website and can sometimes work when the regular download doesn't.
Note: The download button above is for the full WBS Schedule Pro software only and can be used by Demo users and existing customers.
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