Wednesday June 15, 2022

This newsletter includes updates on items related to Epic.

This week, to avoid email fatigue, we have reduced our circulation to Monday, Wednesday, and Friday.  

Wave 3 Epic Updates: 

Held Medication Orders:

• Providers can place medication orders on hold.
• When reviewing a held medication order, remember "Hover to Discover"! 
• Hover your mouse over the medication order to review additional information in a floating pop-up window. See screenshots below for more information.

• No policy exists for how long a medication can be held.

Heparin and Insulin Infusion Protocols:

As the Heparin Infusion and Insulin Infusion workflows remain an "Epic Top 10 at Noon" issue, please review the helpful tip sheets on these important workflows.

Post-Live Epic Reporting Training Now Available:

Post-Live "Cogito" reporting training is now available in NetLearning. Cogito is an Epic application used to analyze and report on Epic data.

Mandatory sessions will be visible for registration in your NetLearning required courses queue.

You can also find and register for optional courses by using the course names below within the NetLearning search function.

• If you are a reporting manager, you can register for Reporting in Epic.
•  SlicerDicer is an optional one-hour training lab Webinar available for all users.
• SlicerDicer training sessions run from June 22 to July 13.
• These sessions can be located by searching "Learning Opportunities (Enroll)" in NetLearning.

Nursing and Allied Health Daily Focus

Priority 1: Blood Administration: Review Incomplete Blood Administration

• Access the Operational Safety and Quality Dashboard. 
• Access the Blood Transfusion Non Compliance Report.
• This shows the Incomplete Blood Documentation. 
• Corrections/completions/edits must be resolved on a daily basis.  
• After three days, any documentation requiring a MAR update requires a Chart Correction to make any updates and complete Blood Administration. 

Click here to review the Complete Blood Transfusion Tip Sheet.

Priority 2: Exciting News! Infusion Documentation Upgrade

The Epic together team recognizes the challenge the infusion workflows have presented. An upgrade will be moved to production today to assist with the infusion workflows.

• Using a pump is the best way to ensure the infusion timing documentation is accurate.
• If manually documenting an infusion, Epic will auto-document the stop time and provide a reminder to set the next auto-documentation in the MAR!
• The reminder will present in many Epic tools depending on your department, such as the ED Narrator.

Priority 3: Learning Home Dashboards - Press F1!

• Remember to access your Learning Home Dashboard for a repository of all tip sheets and quick start guides.
• The "What's New" Section communicates any system upgrades (such as the Heparin Epic Updates.).

• Review the Patient Flow Guide for the correct way to move patients through the RWJBH-Rutgers system.
• Remember to complete the admission and complete the transfer from the Unit Manager when the patient arrives on your unit. 
• If you have questions, ask your ATE support for guidance.

Reminders, Tips, & Tricks

Quickly Access Recent Patients:

Patient Lookup includes a "Recent Patients" tab. Click Recent Patients to quickly see the last 25 patients you worked with.

To quickly lookup the last patient you worked with, press = then press Enter on your keyboard. Patient lookup automatically pulls in the last patient you worked with!

Epic Top 10 Issues

The Executive Committee's "Epic Top 10 at Noon" Go-Live issues and daily status report, as of 12 pm today, are available in the link above.

Epic Top 10 at Noon Resolved Issues:

• ICU Monitor Device Integration
• Credit Card Processing at CINJ and New Brunswick
• IV Pump Integration

Training Spotlight

This section will provide a list of highlighted tip sheets and videos. Check this every day to keep informed and guide you through your daily workflow.

Please review today's highlighted tip sheets below! 

For a complete list of tip sheets, press F1 to access your Learning Home Dashboard.

All Work No Play Makes for a Dull Day

Test Your Knowledge and Have Some Fun:

Do you love crossword puzzles and Starbucks?

Test your knowledge with a fun crossword puzzle. Submit your completed puzzle by responding to this email. If you are the first to submit a correctly completed crossword puzzle, you will win a $10 Starbucks gift card!

Click here for a printable version of the Epic Crossword Puzzle.

How to "Get Help" With Epic

We have developed this handy one-page "Go-Live Help at a Glance" guide that will give you all the information you need to access help with Epic: 

Good Humor

For more information about

Wave 3 Implementation,

visit our website at 

www.EpicTogetherNJ.org