June 22, 2023 | supplychain@ucsf.edu
Action Required for BearBuy Vouchers
Action Required for BearBuy Vouchers
To prepare for the fiscal year-end, all BearBuy Match Exception Handlers and Voucher Approvers should approve/reject all vouchers pending in their queues. We encourage you to act by June 30 to ensure the vouchers are approved/rejected for the 22/23 fiscal year.
Submit Transactions for Fiscal Year-End
The 2022-2023 fiscal year-end is approaching. Remember to submit your financial transactions before the fiscal-year ends. See newly added procurement card deadlines here...
New Contract Authority Video
There is often confusion about signing contracts when doing business with suppliers. The University of California Procurement Services has released a video explaining purchasing and contract authority. The video breaks down the importance of signature authority. Watch the video here.
Help Us Help Your Team
Do you onboard or help staff in your department submit work-related expenses? Remember you can share the new Submitting an Expense Report Through MyExpense training course in the UC Learning Center (single-sign on required) with your team to help them through the reimbursement process. Find the shareable link here...
Accounting Changes for UC Common Chart of Accounts
The UC Office of the President has established a new common chart of accounts that is standardized across UC systemwide financial applications. Be sure to update any journal templates and SpeedTypes, including those used for BearBuy purchases and recharge journals. Also, be sure to update your BearBuy purchase orders that use this funding. Read more...
Small Business Fireside
Chat Recap 
Supply Chain Management and the UCSF Anchors Away team hosted a Small Business Virtual Fireside Chat in late May. The session included five panelists from small, local and diverse (SLD) businesses where they discussed the importance of SLD business certifications and how this helps companies make connections and obtain new business partnerships. Learn more about the session...
Dell's Black Friday
It's Black Friday and Dell's Member Purchase Program (MPP) has an exclusive early access for UCSF staff from June 27 through June 28. Access deals on the UCSF member page.

Here's how to access your member savings
  • Click the deals button on the main banner to access the "Member Exclusive" tab through the link above
  • Shop the member exclusive deals from 6/27- 6/28
  • Use coupon code MPPSAVE5 at checkout and receive an additional five percent off on top of the sale

Note: This program is for personal purchases only. To buy Dell products for official UCSF business please submit purchases through BearBuy.
Repurposed Office Furniture Available
The UCSF Equipment Reuse Program repurposes office furniture and equipment to keep it out of the landfill. These items can be used for your on-site and remote office. There is currently office equipment available from Laurel Heights. To view a list of the available furniture, visit the Smartsheet link. If there are items you would like, fill out this Qualtrics form. You will receive an email confirming if the item is still available. You will need to supply any assistance, equipment or tools needed to pick up your furniture.
TIPS & TRICKS2USE
BEARBUY
What does it mean if the payment status on the voucher is “Payable” in BearBuy? When will the invoice be paid?

This means the voucher has completed all workflow and approval steps in BearBuy, and the invoice is ready to pay. The invoice will be paid according to the payment terms (such as Net 30).

  • Net 30 – The invoice will be paid 30 days after the Supplier Invoice Date.
  • Net 60 – The invoice will be paid 60 days after the Supplier Invoice Date.
  • 2% 10, Net 30 – The invoice will be paid within 10 days after the Invoice Received Date (minus 2% early pay discount). If more than 10 days has passed, the invoice will be paid 30 days after the Invoice Received Date (full amount paid).

To find the scheduled pay date, view the voucher in MyReports. The MyReports application is accessible through UCSF MyAccess. In MyReports, go to the Transaction Reports tab > Accounts Payable/Purchase Order Inquiry Report (AP/PO) > enter the Voucher ID > click the Run Report button at the bottom of the screen.

Note: It may take 24-72 hours after the voucher has completed the workflow steps before the voucher is viewable in MyReports.
NEED HELP? Submit a ticket to the Supply Chain Management Response Team.


Why did I get this email? 
You are receiving this email from UCSF Supply Chain Management (SCM) because you have either subscribed to this newsletter or have been identified as a SCM-related service customer. Unsubscribing will remove you from all future communications including newsletters, systems notices and all SCM news and updates. To unsubscribe from a specific email, please contact the SCM Communications Team.