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Table of Contents
Letter from the Desk of Dr. Gonzalez
Important Dates / Deadlines
Parent & Family Orientation RSVP
Bear Beginnings: Fall Welcome for Class of 2027
Transfer Student Welcome
Move-In Day
What to Expect this Month
Health Insurance Requirement
TimelyCare
Disability Resources
Read&Write
Bear Bucks
Student Technology Services
Voting Information
Family Webinar Series
Updating Contact Information
Contact Us
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From the Desk of Dr. Anna Gonzalez | | |
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Dear parents and families,
Happy August! Our WashU community looks forward to welcoming you and your student to the Danforth Campus in a few short weeks.
I love August! From Move-In Day, to Convocation, to our orientation program for new students and families at WashU called Bear Beginnings: Fall Welcome, our team has been working hard to develop a series of outstanding programs to support your student’s arrival.
As you pack, plan, and prepare for this journey, below are a few last-minute action items for your completion prior to arriving to campus:
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Encourage your student to complete all items found in the June, July, and August Before You Arrive Checklists. Your student received postcards in the mail earlier this summer containing reminders of these important to-do items. While all items should be completed, one that is particularly important is the documentation for the Habif Health & Wellness Center, including immunization records. Your student will not receive their student ID until all required immunization information has been submitted. Your student can log into their student health portal to see if this step has been completed.
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Make sure your student is in communication with their roommate(s). This is a good time to coordinate who will be bringing what items to the rooms. Students can find their roommate and housing assignment through the housing portal, found within WebSTAC. A suggested list of items to bring is available in the packing list on the new students website. Your student can view their self-selected move-in time in the housing portal as well.
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As a reminder, there are two important courses that Chancellor Martin and I are encouraging your student to enroll in. Learn more about Dialogue Across Difference (DxD) and the new first-year course, Bearprints for Success.
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We look forward to seeing you on Friday, August 18 or Saturday, August 19 for move-in (international students and fall varsity athletes may be arriving on other days). Parent & Family Orientation will take place from Friday, August 18 to Sunday, August 20. You can preview the Parent and Family Orientation schedule on the families website. If you are able to join us, please RSVP for Parent & Family Orientation by Monday, August 7 at Noon CDT.
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Speaking of move-in, we are moving a small city into the South 40 over a six hour period — it will be busy, but if everyone follows instructions, this will go smoothly. We ask for your patience and for you to check-in at your student’s assigned time.
If you have questions, please email families@wustl.edu or call us at 314.935.5040 or toll free at 844.935.5040. Helpful information can also be found on the parent and families website.
Warmly,
Anna "Dr. G" Gonzalez
Vice Chancellor for Student Affairs
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Important Dates / Deadlines | | |
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Fall 2023
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August 18 and 19*: Class of 2027 Move-In Day
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August 19-26: Fall Welcome for Class of 2027
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August 23: Transfer Student Move-In
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August 23-26: Transfer Student Welcome
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August 28: First day of classes
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September 4: Labor Day (No classes)
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October 7-10: Fall Break (No classes)
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November 22-26: Thanksgiving Break (No classes)
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December 8: Last day of classes
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December 11-20: Reading period and finals
*Fall varsity athletes may have different arrival dates. Please have your student check with their head coach for more information.
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Parent & Family Orientation RSVP | | |
Bear Beginnings: Fall Welcome for Class of 2027 | | |
Bear Beginnings: Fall Welcome will begin the evening of Move-In Day and conclude the evening of Saturday, August 26. During Fall Welcome, your student will meet with their WUSA small group, engage in academic experiences, and participate in a long-standing university tradition - Convocation. Your student can preview the Fall Welcome schedule. | |
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We're excited to welcome transfer students to campus in August. Move-in will occur on Wednesday, August 23* for transfer students living in Residential Life-managed housing.
Bear Beginnings: Transfer & Exchange Fall Welcome will take place Wednesday, August 23 through Saturday, August 26.
*Fall varsity athletes may have different arrival dates. Please have your student check with their head coach for more information.
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There are two Move-In Day options: Friday, August 18 and Saturday, August 19*. All students, including international students, who are arriving on Friday, August 18 and Saturday, August 19 must select a check-in time. If your student has not selected a check-in time, please have them do so ASAP. Students can view their self-selected check-in date and time through the housing portal on WebSTAC.
Move-In Day Procedures
- Students will check in at Tisch Commons located on the main level of the Danforth University Center. Danforth University Center is located at 6475 Forsyth Blvd, St. Louis, MO, 63105.
- During check-in, short term parking will be available in Zone 2 in Lot 35 (Simon Hall Lot).
- Students will go inside to receive their room keys, parking placard, Metro U-Pass, and a one-time moving ticket. All other individuals will stay inside the vehicle.
- The parking placard must be placed in the dashboard of your vehicle for the duration of move-in.
- The one-time moving ticket is given to our professional moving team when it is the student’s turn to have their items moved into their room.
- From check-in, students will be directed to the unloading location for their residence hall. Once their items are unloaded, the driver of the vehicle will be directed to long-term parking while the student stays with their items.
Review the digital Move-In Guide for detailed information about the Move-In Day process, maps, packing lists, and more.
Have your student contact Residential Life with any questions about housing assignments or move-in.
*Fall varsity athletes may have different arrival dates. Please have your student check with their head coach for more information.
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What to Expect this Month | | |
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If you have a U.S. address, your student will receive the following item in the mail from us this month:
1) August Before You Arrive Checklist
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The August Before You Arrive Checklist contains action items that should be completed by your student this month. Please encourage your student to complete these to-do items, and any outstanding items from previous months!
Please note, failure to complete the Before You Arrive checklist items can result in delaying access to your student's residence hall on Move-In Day or result in a hold being placed on your student's record preventing them from adjusting their course schedule.
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Health Insurance Requirement | | |
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All full-time, degree-seeking students at WashU are required to have health insurance, and your student will be automatically enrolled in the university’s health insurance plan. This coverage has an annual premium charge that will be applied to your student’s account. The fully funded health plan runs from August 1, 2023 through July 31, 2024.
If you wish to opt out of this insurance, there is a waiver process that must be completed by September 5, 2023.
In order to waive out of the student health insurance plan, current insurance coverage must meet the university’s specific criteria.
Your student can contact Habif Health and Wellness Center with questions about health insurance.
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Students can't always predict when they will need medical or mental health care, so we encourage your student to download the TimelyCare app before arriving to campus. Your student can simply set up their account with their WashU email address and then enjoy peace of mind knowing that they have access to 24/7 on-demand mental health support (the TalkNow feature), medical and mental health appointments, health coaching, and much more. | |
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Disability Resources (DR) is WashU’s designated office responsible for determining and coordinating accommodations necessary for the equitable inclusion of disabled students. DR’s goal is to enable students to accomplish their educational goals, as well as ensure an equal opportunity to derive all the benefits of campus life.
Students with disabilities who may require academic, programmatic, or housing accommodations are encouraged to engage with Disability Resources. Because accommodations are not applied retroactively, Disability Resources recommends initiating requests prior to, or at the beginning of, the academic term to avoid delays in accessing accommodations once classes begin.
Your student can contact Disability Resources for more information.
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WashU’s Center for Teaching and Learning, in collaboration with Disability Resources, is proud to announce the launch of Read&Write, an exciting (and free) literacy tool for students. Encourage your student to learn more about Read&Write to find out how it can help! | |
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The Bear Bucks cashless account system at WashU can be used by your student as a purchasing option at on-campus establishments and campus stores. Additionally, your student can use Bear Bucks to conveniently pay for orders from any Grubhub merchant nationwide, via pickup and delivery through the Grubhub app.
Your student can learn more about Bear Bucks and sign up for an account through Campus Card Services.
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Student Technology Services | | |
Student Technology Services (STS) is located on the South 40. The STS service desk provides walk-up support to WashU residential students. Services include troubleshooting software and hardware, network connectivity (WiFi and wired), Dell laptop repair (under warranty only), and 3D printing. | |
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Talk with your student about voter registration if they are eligible. Students may stay registered at home, or they can register to vote in Missouri. Visit the Gephardt Institute for more information. | |
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The Summer Webinar Series edition of our Family Webinar Series was designed to help your student succeed, by answering all of their and your WashU questions. Recordings of the five webinars that have already occurred can be viewed on our Family Webinar Series page. The information for our last webinar of this Summer Webinar Series and registration link is below. We hope to see you tonight!
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Updating Contact Information | | |
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We encourage you to work with your student to check that your contact information is correct in their WebSTAC account. This will ensure that you, as a family member, are receiving all relevant information including future editions of Family Ties. This includes cell phone number, email address, and emergency contact information.
Your student can confirm, and make changes to, your information in WebSTAC.
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For a springboard to help you determine the best answer to your questions, please email families@wustl.edu or call 314.935.5040 or reach us toll free at 844.935.5040. | |
Student Transitions & Family Programs | Washington University in St. Louis
Umrath House, lower level, suite 0925 | One Brookings Drive, MSC 1136-0332-LL | St. Louis, MO 63130
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