November 19th, 2022  

Happy cold Saturday morning Hackberry Residents!

Thanksgiving Day and the Turkey Trot are just 5 days away! If you registered for the Turkey Trot, race number & T-shirt pick-up is on Tuesday and Wednesday at the HOA office between 8:30am and 4:30pm.

Also, the Association office will be closed Thanksgiving Day and Friday, November 25th. We will be open again normal hours on Monday, November 28th.

Another important reminder... per the Association Collection Policy - any homeowners with an unpaid balance as of November 30th, 2022 (assessments, fines, interest, late fees, etc.) lose all visitor / guest / contractor approval privileges (other than by personal appearance at the gate). Residents have until December 5th to bring their account current or get on a payment plan before privileges are suspended. Read more below!

This week's NewsFlash is full of information - some of it a reminder and some of it new! Read below for info on...  

• Turkey Trot T-Shirt & Race Number Pick-Up - Starting Tuesday
• The HOA Office Needs A Christmas Tree!
• Christmas Tree Lighting Event - Ornament Pick-Up Starting Tuesday
• Association Collection Policy - Pre-Authorization Privilege Suspensions
• Hackberry Creek Christmas Donation Drive - December 3rd
• 2023 Street Repairs - Deadline To Report Issue December 15th
• GATEKEY APP - All Residents Should Be Using To Pre-Authorize
• Pop-Up Food Truck - December 1st
• Hackberry Creek Cookbook Project - Submit Your Favorites!

If you have any questions feel free to contact us at the HOA office!

EFFECTIVE DECEMBER 5TH - VISITOR / GUEST / CONTRACTOR APPROVAL PRIVILEGES SUSPENDED FOR ALL ACCOUNTS WITH ANY UNPAID BALANCES.

Per the Hackberry Creek Assessment Collection and Deferred Payment Policy filed with Dallas County in August of 2020, any homeowner who has any unpaid balance (who is not on an authorized payment plan) will have their visitor / guest / contractor approval privileges suspended (other than by personal appearance at the gate) on November 30th of each year. We are allowing 10 business days from today to bring your account current. This means if your account has any unpaid balance as of December 4th, beginning December 5th you must physically come to one of the gates in person to authorize any visitor / guest / contractor each and every time you have a visitor until your account is paid in full. There are no exceptions to this policy. If for some reason you dispute the balance due or request special consideration you must request a hearing before the board.

Unpaid balances include any past due assessments, special assessments, late fees, interest charges, violation fines, traffic fines, etc.

If you need to set up an authorized payment plan, please contact the office before the December 5th deadline (by close of business on December 2nd) in order to retain visitor / guest / contractor authorization privileges.

On December 5th, all delinquent accounts not on an authorized payment plan will have their visitor / guest / contractor approval privileges suspended in GateKey and gate attendants will require a personal appearance (no phone calls) by the homeowner at the gate to authorize each and every guest.

Please contact the office for more details or to arrange a payment plan at 972-401-4946.

You can view the policy and other association documents by clicking button below.

TURKEY TROT T-SHIRT PICK AND RACE NUMBER PICK-UP - TUES & WED NEXT WEEK!

If you registered for the Turkey Trot you may pick up your T-Shirts (if you registered early enough) and your Race Number Bibs at the HOA Office beginning on Tuesday, November 22nd at 8:30am. They will be available for pick up until 4:30pm on Wednesday, November 23rd. Be sure to stop by and get yours!

HAVE YOU UPGRADED YOUR HOLIDAY TREE AND HAVE A SPARE THAT NEEDS A HOME?

The HOA office is looking for a Christmas Tree that may need a home! If you or anyone you know has "upgraded" and have the previous tree still on-hand and would be willing to donate it to the HOA for use in the office - please contact us! The board authorized the purchase of a tree but before purchasing we wanted to see if there was possibly one out in the neighborhood that needs a home. If we do not find one, we will be purchasing a 6-8 foot artificial tree for the office the Monday after Thanksgiving.

LIGHTED GOLF CART PARADE AND CHRISTMAS TREE LIGHTING EVENT - DECEMBER 3RD

Please join us for the Lighted Golf Cart Parade and Christmas Tree lighting on Saturday, December 3rd. Golf carts will begin to line up at 5:00 on Southern Oak and parade down Summitview towards Gate 1 around 5:35 pm. Don't have a golf cart? No problem. There will be plenty going on at Gate 1 beginning at 5:30 with distribution and decorating of ornaments, trimming the tree and drinking hot chocolate. The HOA will be providing ornaments to residents to customize and place on the tree this year. You can pickup your ornaments beginning Tuesday, November 22nd at 8:30am in the HOA office. Take your ornament home to decorate and bring it with you on the 3rd, or feel free to attach your ornament to the tree prior to the event. If you don't pick up your ornament early there will be ornaments available at the tree lighting event.

This year we added ornaments personalized by residents to make the event even more special. Now every time you pass through gate 1 you will know that our community of family and friends are represented within the boughs of the tree. If you added a personalized ornament they may be collected from the tree beginning January 1 as the tree will be removed on January 6 and customized ornaments will not be kept by the HOA.

CHRISTMAS DONATION DRIVE DECEMBER 3RD

HACKBERRY CREEK CHRISTMAS DONATION

DRIVE SET FOR December 3! 

Everyone is invited to join their neighbors at the Hackberry Creek Christmas Donation Drive!

The event will be in support of the Irving Police and Fire Department Blue Christmas Drive designed to collect toys and food for underprivileged families in Irving during the holiday season. The event will also be taking donations of money, food or toys for the cats and dogs at the DFW Humane Society. 

• WHAT: Hackberry Creek Christmas Donation Drive
• WHEN: Saturday, December 3rd from 3:00 PM – 5:00 PM
• WHERE: Hackberry Creek Country Club parking lot
• WHO: Hackberry Creek Residents and their friends

Hot Chocolate (courtesy of the Hackberry Creek Country Club) will be served to all.

Santa Claus - Santa will be seated on an Irving fire truck and will be happy to visit with neighborhood children and pose for pictures. 

Irving Police and Fire Department Blue Christmas Drive - The Irving Police and Fire Department will be collecting canned foods and toys. 

Toys: New, unwrapped toys for both boys and girls

Ages: 9-17 years old

Examples of new, unwrapped toys:

Board games

Puzzles

Legos

Coloring books & crayons

Playdoh

Stuffed animals

Baseballs, soccer balls, footballs, basketballs

Hula hoops

Dolls

Hot Wheels

**Please, no clothing or realistic looking weapons**

Non-Perishable Food

Canned corn

Canned pea

Canned bean

Dried beans

Canned green beans

Boxed potatoes

Peanut Butter

Boxed mac & cheese

Fruit cups

Boxed cereals

**Blue Christmas buys chickens for each family to go with the food**

Girl Scout Troop 6466 will be taking donations of cat and dog food as well as toys for both cats and dog or financial donations for the D/FW Humane Society.

Christmas Tree – Be sure to drive by the beautiful Hackberry Creek Village Christmas tree located just inside of the Royal Gate (Gate 1) that will be lighted beginning on December 3^nd at 6PM

For additional information or questions about the event, contact Monica at monica@sbvisionary.com

POP UP FOOD TRUCK - SAVE THE DATE - 12/1

Everyone will probably need a break from cooking so come on out to the Pop-Up Food Truck on Southern Oak on 12/1 from 5:00pm - 7:00pm. Cajun on the Go will be here with all their delicious Cajun food. We hope to see you there!



ONLY 25 DAYS LEFT TO REPORT ANY STREET - SIDEWALK - ALLEY - CURB ISSUES FOR FUTURE REPAIR CONSIDERATION

PLEASE SUBMIT PHOTO OF ISSUES IF AT ALL POSSIBLE

In an effort to identify areas that may be in need of repair please follow the link below to report any concerns. We are looking at Alleys, Streets, Curbs, Sidewalks and Driveway Approaches as well as areas that have ponding or standing water in streets and along curbs. Even if you have reported the issue before, please fill out the form by following the link below to ensure your concern is on the master list.

These areas will be categorized along with areas identified by the Village Manager. Once the final list of all areas is complete, the areas will be reviewed by an engineer and ranked in order of priority / severity / need to address (in conjunction with the Board). After a budget amount is set for the 2023 street repair project, repairs will be scheduled on a priority (ranked) basis in order for the project to stay within the allotted budget amount. It is important to note that not every area submitted will necessarily be repaired or addressed. It all depends on the severity of the issue in relation to other areas identified and the independent ranking scale of the engineer establishing the priority of those repairs.

DEADLINE TO SUBMIT ISSUES IS DECEMBER 15TH, 2022

CITY OF IRVING TO DISTRIBUTE TRASH COLLECTION INFORMATION

Door hangtags about solid waste collection from City of Irving are going to be distributed throughout all Irving neighborhoods in the near future. The City has contracted with a company to provide all Irving homeowners with door-hanger packages containing important information. Since this is a City service notification, this is permitted in the neighborhood.

GATEKEY - ARE YOU USING IT?

ALL RESIDENTS SHOULD BE!

Currently, less than 30% of all visitors, guests and contractors are being pre-authorized by residents. Since January 1, 2022 the gate attendants have had to manually enter over 70,000 visitors into the GateKey System - which is a system designed for resident use.

Please help keep the traffic in visitor lanes moving quickly by using the GateKey pre-authorization feature and text message notification and remove the extra & unnecessary burden on gate attendants of having to take additional time to call you once your unregistered visitors arrive at the gate or take your calls requesting they pre-authorize them.

In order to expedite the entry of your visitors, contractors and guests all residents should be using the GateKey app to pre-authorize entry. When residents fail to pre-authorize visitors, this slows down traffic flow in the visitor lanes at the gates because the gate attendants are forced to call the resident to inquire and authorize the guest, contractor, or visitor. The GateKey app has a notify feature built-in so if you pre-authorize your visitor and select that option and you have the correct cell phone number on file you will receive a text message once your visitor checks in at the gate.

Please do not call the gate attendants to have them to pre-authorize your guests, contractors or visitors in GateKey. This is the purpose of the GateKey app - for residents to manage their own visitors.

If you need assistance with the app, please click the buttons below for a brief, easy tutorial.

NOW - EASY SUBMISSION ON OUR WEBSITE - HACKBERRY CREEK COOKBOOK PROJECT!

Hackberry Cooks! A Hackberry Creek

2023 Resident Cookbook Project

We Want to Publish Your Favorite Recipes!

We need your help to create a community cookbook of favorite family recipes. To contribute is simple and can be done online in just a few minutes! Here's how you can contribute... Find the special recipe that your family loves to eat and you love to make. Fill out the form below to submit your recipe. It's that simple! 

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To help us know how many cookbooks you may want to order, be sure to include that information as well. This project is being done at cost. We expect the books to cost approximately $5 or less. The final exact cost will depend on how many copies are ordered and the number of recipes submitted.

(If you'd like to help edit or assist with the project please contact the office!)

The Deadline for entering Recipes is Saturday, December 31, 2022 in order to have our cookbooks printed and available late January 2023. Please help us to make this project a success and enter at least one recipe before the deadline! 

Click The Button Below To Submit Your Recipes!

Audriana Skillern

Administrative Assistant

askillern@ccmcnet.com

Under the direction of the Village Manager, the Administrative Coordinator works with homeowners to provide new homeowner orientations, vehicle registrations, membership support and clerical duties. The Administrative Coordinator also processes new vendor applications, invoices, and provides the onsite team and Board of Directors with support with all facets of Hackberry Creek operations.

Jason Snider

Compliance Coordinator

jsnider@ccmcnet.com

Under the direction of the Village Manager, the Community Standards Coordinator conducts inspections of residential properties within the community to determine if violations of deed restrictions exist with specific reference to property maintenance and aesthetics. The Community Standards Coordinator works with Hackberry Creek homeowners to ensure compliance when violations are found, while maintaining accurate records of complaints and inspections made.