June 2023

Renewing Vendor Blankets
and Contracts

As our fiscal year cutover approaches, now is a good time to proactively renew your department vendor blankets (VB's). Letting VB's expire can result in late vendor payments, and if expired more than 2 months, a new VB will need to be issued. Same goes for signed Agreements - it's a good idea to regularly check the expiration dates on contracts to ensure timely renewal. The Contracts team needs at least 2 weeks to process renewals and amendments.

To run a report in Gateway on your department VB's and Contracts - click here for instructions:



New Fisher Scientific Rep

Michael Brandt
Sales Representative
Fisher Scientific


Welcome Alix to FlexCard
We are happy to announce that Alix Martinez is the FlexCard Coordinator.
Alix previously worked as our Procurement Coordinator where she started her career at UCSB in 2021. Before joining the Procurement team, Alix worked in the publishing industry and attended Portland State University where she received a Master's Degree in Publishing. Outside of work, her hobbies include reading, traveling, and spending time with her cats and dog. She is excited and eager to assist with any of your FlexCard needs!
Keeping the FlexCard tradition alive, Happy Day!


Delegation of Authority

Reminder! Please don't sign that contract.
In May, the UC Office of the President issued a new, brief video on the pitfalls of signing contracts without Delegation of Authority at the UC.
Contracts issued on behalf of the Regents are only valid if signed by a delegated official of the state.
If you sign a contract for the University, you are taking on personal risk!
Boat Charters

Chartering a boat (vessel) for UC use is permitted only for research due to significant risk and liability; we are not able to rent or purchase a charter for events or employee morale building. If your department needs to charter a vessel, please visit the EH&S Risk Management website for details:


Risk Management will work with your department to ensure the vessel owner is properly insured, and the trip is protected by signing a Report of Vessel Charter. Procurement will need to sign a vendor a Vessel Charter Agreement, so your department will need to submit a Contract Request Form in Gateway.


Have trouble reading your
Asset's Tag, or has it fallen off? 
You can request a replacement tag in the Equipment Management ServiceNow, and we'll be happy to provide you with a new one. Also, depending on your needs, you can ask for multiple tags for the same asset (tag 1 of 2, tag 2 of 2, or duplicate tags for different parts of an asset).
It's important to note that Equipment Management assigns each piece of inventorial equipment a property number. If the property tag is lost or damaged, the Custodial Department should reach out to us to request a replacement tag (BFB-BUS-29.V.D.1).
If you have any questions, don't hesitate to contact us.
How to Expedite Service in Procurement
T o achieve the fastest response time for questions about requisitions, bids, invoices, contracts and general procurement questions, please use the Procurement ServiceNow Catalog instead of emailing an individual:


Also, use the Comment tab on a Gateway requisition to get in touch with your assigned Buyer or Contract Analyst to view status, and document your department decisions.