June 7, 2022

The Office of Business and Finance is comprised of three departments — Financial Services, Employee Services, and Procurement Services — and Board Support.  As the year is winding down, there are several important announcements from the Business & Finance. Please read on for some important messages from Accounting, Payroll, and Purchasing: Year End Procedures Workshop Pay Process Improvement Year End Purchasing   BFin Bulletins are archived on the Business & Finance page of the DMPS website.

Financial Services

ACCOUNTING Year End Procedures   IMPORTANT: Year End processing dates and instructions are outlined in the year-end procedures document for many areas of the district. Included are dates for technology orders, Central Stores orders, payroll dates, p-Card usage, and much more.

Employee Services

PAYROLL Workshop & Additional Pay Notifications Employees receiving additional pay for workshops, professional development, teacher plan time, or summer school will now receive an email notification when the hours have been approved. The email will come from workflow.ifas@live.dmps.k12.ia.us and the subject will read Workshop Pay for (activity completed). Workshops approved between the 1st and 15th of the month will be paid on the end of the month's check. Workshops approved between the 16th and end of the month will be paid on the 15th check in the following month. In this example, the employee was notified on June 1 that their additional hours were approved. This employee can expect to see the extra pay on their June 30 check. If you have any questions, please reach out to the Payroll team.

Procurement Services

PURCHASING Year End Purchases  To use FY 21-22 funds, purchases must be invoiced and received by June 30, 2022. As a reminder, supply chain issues have not improved and continue to affect all industries. It can take months to receive products. Be proactive and input orders as soon as possible so you may fully use this year’s funding. Items received after June 30 will use FY 22-23 funds.

Upcoming Deadlines/Reminders

UPCOMING DATES June 1 - 30 ― Multiple year-end deadlines, see checklist June 10 ― Month-end close June 21 ― DMPS Board Meeting

CONTACT BUSINESS & FINANCE Business and Finance ALL STAFF  Business and Finance ALL STAFF organized by task  Financial Services  Employee Services  Procurement Services

Des Moines Public Schools | dmschools.org

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It is the policy of the Des Moines Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you believe you have (or your child has) been discriminated against or treated unjustly at school, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org.