PROJECT UPDATE
March 2021
Project Highlights
  • Grants Development Update
  • COI Development
  • UTRMS 1 Year Anniversary!
Grants Update
Following a series of sessions with our project team, central office staff, researchers, and departmental administrative support staff to assess workflow and reporting requirements, development of the Grants module began in January. Along with the implementation of funded contracts in the existing Agreements module, UTRMS-Grants will replace RMS as the proposal and grants & contracts management system in late 2021. See the table below for a summary of some of the expected changes that will come with the transition. (Click to enlarge.)

Working groups play a large role in helping us create a custom solution for UT Austin; from central office leadership and staff to researchers and departmental users, working group participants offer insight into current business practices that are then translated to the system during development and testing. This month, our project team will kick off Phase I working groups to continue building understanding of the needs of our end users. Phase II working groups will begin mid-summer and will focus on developing robust training resources that will be available to the research community at Go-Live.
Conflict of Interest Development
Work on the next phase of implementation, UTRMS-COI, begins soon!

This month, the project team will meet with stakeholders across campus to discuss COI scope. More detailed module development discussions will be held later this Spring. The COI module is scheduled to launch this Fall in tandem with the Grants and Funded-Agreements modules.
System Tips
IRB Continuing Review
Is your IRB continuing review due? The system has built-in support to walk you through the steps for transitioning your study from IRBaccess. Login and click the orange “Get Help” button at the top of the screen, then select “Continuing Review” to begin. Find more information on transitioning your study from IRBaccess to UTRMS-IRB here.
Having Access Issues?
If you or someone on your team are not able to log in to UTRMS, submit the contact form located on our website and a project team member will assist you. This form may also be used if you are unable to locate a staff member within the system to add to your project.
Upcoming Events
We’re celebrating the one-year anniversary of UTRMS go-live on April 20th! Since project launch (in 2019), our team has worked with the research community to provide world-class support for the world-class research performed at UT Austin.

What’s on our wish list to help us celebrate? Your feedback! We are asking system users like you to answer 6 quick questions about their experience with the system. In return, we are raffling prizes to survey participants. The survey will remain open until our anniversary date, April 20.

Your input is very valuable to us as we strive to improve service to the research community with new system enhancements and expanded project team support. Stay tuned for a special Anniversary Edition email which will include our annual report of figures compiled from across UTRMS and the announcement of prize winners!

Click to complete the survey. (Did we mention, it's short?)
Training and Resources
We want to help! Do you have new staff beginning this semester? Sign them up for a training session to get them up to speed on making submissions in the UT Research Management Suite.
 The UTRMS Project Update is released quarterly. You are receiving this newsletter because you have subscribed to our listserv or are a member of a UT research listserv. You can unsubscribe from this newsletter at any time.

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If you have a project-related question, concern, request for additional information, or training inquiry, you may reach us via the contact form on our project website.