Finance Community,

There are several important updates that have been made in BFS and BearBUY. 

We are now reporting all activity within Business Unit J to specific ANR or UCOP systemwide department IDs (8xxxx series of department IDs). 

Effective today, system users are required to use an existing ANR or UCOP department ID for both sides of the transaction when recording online financial journals in BUJ. If you try to use a non 8xxxx dept ID with BUJ, you will receive an error message so make sure to update your journal entries and templates. 

The Business Unit field (10000 and J0000) must be added to BearBuy to distinguish between 10000 for UC Berkeley and J0000 activity. Any new BearBUY requisition, purchase order (PO), or voucher that uses 8xxxx departments will need to be coded with the new J0000 Business Unit. Any unapproved vouchers or open purchase orders will be closed after noon on May 26 in BearBuy as BFS will not be able to process future vouchers or payments against these transactions due to the Business Unit upgrade.  

More information about these changes is available on the Controller’s Office website. Please reach out to the Financial Accounting and Controls team with any questions about the new dept ID requirements at gao@berkeley.edu. Please email vcfinance@berkeley.edu with any questions about the BearBUY changes. 

Thank you,

Controller’s Office

Office of the Vice Chancellor of Finance