Updated Meeting Room Reservation process coming soon!

After listening to patron feedback over the past few months, Rosenberg Library is pleased to announce that we are revamping the meeting room process!

This summer we are replacing the old reservation software with a new user-friendly system we picked with you in mind! We will also be updating our meeting room policies to be clearer, more accessible, and easier to understand.

How will the new system work?

Giving patrons control over their meetings is important to us. With this new system, all you need is to create a free account which will hold all the meeting room options and information.

Made a reservation and forgot to add something? No problem! Just sign in and make the changes. We'll take care of the rest. Unsure if you made a reservation already? Don't worry! Our system will send you confirmation emails and reminders about your meeting room reservations so you'll never miss a beat.

Additionally, if you have a reservation from the previous system, we've got you covered! We will be transferring reservations from the old system to the new one, so rest assured you are good to go.

When will the changes start?

On June 27, we will begin a one-week blackout for reservations. During that week, no new reservations or modifications can be made, which will allow us to smoothly transition to the new system.

On July 5, the new system will be ready to go! Staff will also be on-hand to assist in creating accounts and learning the new process.

What are the policy changes?

Here are the updates coming to the meeting room process.

• To be eligible to use a meeting room, any group or organization must be not for-profit and should include three or more individuals.
• Commercial uses of meeting rooms are prohibited; this includes solicitations, admission or other charges, money-raising activities, and/or sales.
• To provide an opportunity for all groups to use the meeting rooms, a group may use a meeting room up to 4 times each month. 
• Reservations can be made up to 90 days in advance of the date needed.
• Meeting room reservations must be made at least 2 business days prior to the date of the meeting. Last minute reservations may be accepted if the room is available, but no A/V or special set up is available for last minute requests.

Be on the look out later this month for a second email with more details on this new process. In it, we will guide you along with instructions on how to create an account and make a reservation. We look forward to sharing this new system with you.