“All things are possible in May,” said Edwin Way Teale, American naturalist and writer. While it has been an incredible few years, we continue to focus on equitable outcomes for all students and envision the possibilities.
Local educational agencies (LEAs) are drafting their 2022-23 Local Control and Accountability Plans (LCAPs) and preparing to share with educational partners, conduct public hearings, and adopt them.
The San Diego County Office of Education (SDCOE) is committed to supporting LEAs in developing and maximizing the impact of their plans. Check out SDCOE’s new website and our updated LCAP webpages for up-to-date information!
Director
858-295-8827
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End-of-Year LCAP Reminders
The end of the school year is quickly approaching. Here are a few LCAP reminders:
- LEAs must take their LCAP to two separate board meetings.
- First, a governing board of a school district shall hold at least one public hearing to solicit input.
- A subsequent board meeting must be held where the LCAP is adopted.
- At the same board meeting where the LCAP is adopted, the LEA shall present the local indicators and adopt the budget.
- LEAs are to report the local indicator results as part of an item that is separate from the consent agenda.
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Note: In late August to September the LEA’s dashboard coordinator will report the local indicator results for the 2022 dashboard. For more information, please reference the CDE Tuesday @ 2 PowerPoint presentation from Jan. 11.
- Within five days of an LEA’s governing board approval of the 2022-23 LCAP, the LEA must submit that LCAP to the County Office of Education for review and approval.
Additionally:
- It is important to note that only the LCAP supplement template will become part of the 2022-23 LCAP submission and not the presentations.
- LEAs must also notify members of the public of the opportunity to submit written comments regarding the specific actions proposed in the LCAP.
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LCAP Assembly
The components of the LCAP for the 2022-23 year must be posted as one document and assembled in the following order:
- LCFF Budget Overview for Parents
- Supplement to the Annual Update to the 2021–22 LCAP and Instructions
- LCAP Template
- Plan Summary
- Engaging Educational Partners
- Goals and Actions
- Increased or Improved Services for Foster Youth, English Learners, and Low-Income Students
- Action Tables (five tables total)
- Instructions
It is important to ensure the 2022-23 LCAP that a county office of education receives is in the above noted order and is one document. It is recommended that LEAs submit the LCAP as one PDF in order to ensure the required Section 508 Compliance for persons with disabilities.
County Office of Education Process
The following are deadlines that govern the LCAP approval process:
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July 1 — LCAPs are adopted by local boards by July 1.
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Within five days of adoption, the LEA submits the adopted LCAP to finrep@sdcoe.net.
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Aug. 15 — The county office of education may request clarification in writing on or before Aug. 15. If clarification is requested, the district must respond in writing within 15 days.
- Within 15 days of LEA response, the county office of education may provide recommendations in writing for amendments. The district must consider the recommendation in a public meeting within 15 days of receiving recommendations.
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Oct. 8 — Deadline for county office of education to approve the LCAP.
- The budget can’t be approved until the LCAP is approved.
The Clarification Process
The LCAP approval process and budget approval process are interdependent but interrelated. Budget approval is not possible without prior approval of a district’s LCAP. If a county superintendent does not approve a district’s LCAP on or before Sept. 15, the county superintendent may not approve a district’s annual budget.
The LCAP approval timeline provides an additional three weeks beyond the timeline to approve the annual budget. This additional time allows for written clarification, required by Aug. 15, between the county superintendent and the district board, where clarification is needed prior to granting approval of a district’s LCAP.
The SDCOE LCAP review begins after July 1. If the LCAP meets all requirements, the LEA will receive an approval letter. If there are one or more elements of the LCAP that require clarification, then the following will occur:
On or before Aug. 15
- County superintendent of schools will seek clarification in writing about the contents of the LCAP or annual update.
Within 15 days
- The governing board of a school district shall respond, in writing, to requests for clarification.
- Within 15 days of receiving a response, the county superintendent of schools may submit recommendations, in writing, for amendments to the LCAP or annual update.
- Within 15 days of receiving recommendations, the governing board of a school district shall consider the recommendations submitted by the county superintendent of schools in a public meeting.
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LCAP Professional Learning Series
This year, we have created multiple professional learning opportunities for our LEAs. We appreciate the feedback that we received and have developed multiple pathways for San Diego County LEAs to engage.
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Upcoming LCAP Support
LCAP Office Hours
LCAP office hours will be from 1 to 2 p.m. on May 25 and from 3 to 4 p.m. every Wednesday after. Use this Zoom link to join a discussion.
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Small District LCAP Support Based on Feedback
We recognize the unique challenges of our small school districts in developing and implementing focused LCAPs. We are offering specialized LCAP support for small districts based on information we heard during this year's after-action meetings. We've created multiple opportunities for LCAP support that can be individualized based on your specific needs. Email Deborah Hernandez for questions or for more details.
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Individualized District Support, Based on Local Context and Need
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Resources from Past Offerings
LCAP 101
This free workshop was developed for anyone new to the LCAP process. During the session, participants learned about important timelines, the LCAP template, and planning essential engagement opportunities for stakeholders.
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Engaging Educational Partners
Community engagement is an essential and required element of the LCAP. This workshop focused on promising practices outlined in the SDCOE Equity Blueprint for Action document for engaging vital community educational partners with LCAP development.
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2022-23 LCAP Template and Instructions
There have been many updates to the 2022-23 LCAP template. This 90-minute workshop focused on the changes to the LCAP template and instructions.
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Dashboard Local Indicators
This workshop focused on collecting essential local indicator data and ways to include them in the 2022-23 LCAP.
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Increased or Improved Services, Parts 1 and 2
These workshops focused on essential components of the increased or improved services section of the LCAP and on the new requirements.
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Putting It All Together Professional Learning
These monthly 2.5-hour sessions are designed to provide a space and time for participants to interact with others from around the county, learn about LCAP requirements, and explore promising practices.
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Registration Open for Introduction to CERS Training!
Registration is open for online 2022-23 Introduction to the California Educator Reporting System (CERS) training. CERS is a free tool available to all California LEAs for accessing student assessment results for both interim and summative assessments, using secure login information. The training sessions, which will be offered this summer and fall, will be offered for two distinct audiences:
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Introduction to CERS for Test Coordinators and Administrators is for staff who are responsible for managing the LEA’s use of the CERS system, specifically users who have an LEA or site coordinator role in the Test Operations Management System. Dates and registration for this training are available on the Introduction to CERS for Test Coordinators and Administrators webpage.
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Introduction to CERS for Teachers is designed for CERS users who have access to CERS data, such as teachers who have students rostered in the system and other LEA staff members who are interested in using CERS. Dates and registration for this training are available on the Introduction to CERS for Teachers webpage.
Any questions about the 2022-23 Introduction to CERS training can be emailed to the Sacramento County Office of Education at caaspp@scoe.net.
Annual Assessment and Accountability Information Meeting
The annual Assessment and Accountability Information Meeting for CAASPP and ELPAC coordinators will be held virtually this summer. Mark your calendars for the following afternoons from 2 to 4 p.m. in August:
- Aug. 4 — General assessment updates, national and international tests, ELPAC, Physical Fitness Test, and high school equivalency
- Aug. 11 — English language arts/literacy and mathematics summative assessments, California Science Test, California Spanish Assessment, interim and formative assessments
- Aug. 18 — California Educator Reporting System, accountability
2022 California Assessment Conference in October
The 2022 California Assessment Conference will be held in person Oct. 18-20 in Riverside. The learning goal of this year's conference is stated in its theme, Partners in Progress: Harnessing the Power of Student Assessment. Attendees will have the opportunity to customize their learning by selecting from over 80 sessions presented by educators from across California. Attendees will hear from outstanding keynote presenters, participate in question and answer sessions with the California Department of Education, and receive valuable updates on California's assessments. For those who cannot attend in person, a condensed virtual conference will also be offered. Register now for the October 2022 California Assessment Conference.
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Get up-to-the-minute information about what's happening at SDCOE and in our districts across the county.
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