March 15, 2023 | supplychain@ucsf.edu
UC Warns Against Using T-Mobile
University of California (UC) Strategic Sourcing is warning the UC community that telecommunication services provider T-Mobile is unable to meet its minimum cybersecurity requirements. These deficiencies became clear when UC issued a systemwide request for pricing (RFP) for telecommunication services, including cellular services. Read more here...
Logistics Delivers During Student Strike
When the University of California systemwide academic strike hit on November 14, 2022, Supply Chain Management’s (SCM) Logistics team stepped up to fill the void when UPS halted service to UCSF campus and medical centers, successfully delivering more than 7,100 packages.. Read more here...
Understanding the Procurement Contracting Process
UCSF procurement processes are subject to federal and state laws, along with University of California (UC) systemwide policies. These laws and policies ensure that procurement activities are conducted fairly, transparently and in the best interest of the public. Read to understand more about the contracting process...
New Small Business Partner: Stygian
Stygian, a California certified, small and minority business enterprise, headquartered in Oakland is our new small business partner. They specialize in facilities maintenance, repair and operations (MRO) and construction supplies. Read more about Stygian...
Anticipated Airline Changes for Summer
The Central Travel Office would like to remind our travelers that you do have rights when it comes to accepting or rejecting changes to already booked tickets.

Booking agencies will inform travelers of their options and we encourage you to carefully review these before making any decisions. If the proposed schedule change from the airline is of two or more hours, you may be eligible for a full refund which you can use to find a cheaper or more convenient flight. To learn more, read the recent email sent by UC Travel.
Subcontract Invoice Approval Process Reminder
In 2022, Supply Chain Management implemented a new subcontract invoice approval process to help accelerate subcontract invoice processing times. We highly encourage campus departments to use this approval process. Read more for a reminder about the process.
TIPS & TRICKS2USE
HELP US HELP YOU
Is there a way I can avoid invoices being routed to the Invoice Import Errors queue?

Please ensure your purchase order (PO) has sufficient funding to pay the invoices. Every invoice that is submitted through Transcepta using a PO with negative funding will go to the Invoice Import Errors queue, which is backlogged due to the high volume of errors. It is the department’s responsibility to ensure their POs have sufficient funding for all invoices that will be submitted. If your PO is low on funds, please submit a Change Order Request form to close the PO or add funds. Alternatively, you may need to establish a new PO for future invoices.
BEARBUY
When I search for office supplies in BearBuy, all results for ODP Business Solutions say “N/A”. How do I order these items?

You’ll need to open the ODP Business Solutions punchout to buy these products. From the BearBuy homepage, scroll down to the General Purchases and Supplies section and click on the ODP Business Solutions icon. The punch-out will open in a new window. After adding items to your cart in the punch-out, click the Checkout button to transfer the items to your BearBuy shopping cart. Then, complete the standard checkout process in BearBuy.
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