The Office of Community Living (OCL) within the Department of Health Care Policy & Financing (HCPF) has the following information to share below:

Announcements:

• Surveying Members and Case Managers on American Rescue Plan Act (ARPA) Data Access for Members - Deadline April 30, 2023

• ARPA 4.02 Promoting Single Occupancy Grant - Application Deadline May 12, 2023

• ARPA 4.07 New Systems of Care Grants Available - Application Deadline May 12, 2023

General OCL Meetings:

• Case Management Redesign (CMRD) Rule Revision: Case Management Agency Requirements / Case Manager Requirements and Functions

• Participant-Directed Programs Policy Collaborative (PDPPC)

• Private Duty Nursing (PDN) Rule Review Workgroup

American Rescue Plan Act (ARPA)-Related Meetings:

• ARPA 2.02 Statewide Mobile Crisis Response: Bi-Weekly Technical Assistance

• ARPA 4.04 - Alternative Care Facility Tiered Rates

Announcements

Surveying Members and Case Managers on American Rescue Plan Act (ARPA) Project 6.10 Data Access for Members - Deadline April 30, 2023

Background

HCPF seeks member and case manager feedback as part of the American Rescue Plan Act (ARPA) work for the ARPA 6.10 Member Data Sharing project. This project will provide members who receive long-term services and support (LTSS) access to information in their member record through smartphones, tablets, or other mobile technologies. Members will be able to access data collected by and maintained in the Care and Case Management (CCM) system, such as their assessments and support plans. HCPF will design an LTSS-focused mobile app for members.

About the Survey

These surveys are designed to gather direct feedback about what is most important to members who receive LTSS and case managers as it relates to data sharing. This includes members who receive services through home and community-based services (HCBS) waivers, the Program of All-inclusive Care for the Elderly (PACE), Nursing Facilities, Hospital Back-Up (HBU), and State General Fund programs.

Please complete the survey by Sunday, April 30, 2023.

Member Surveys:

• Survey in English

• Survey in Spanish

• Survey in Russian

• Survey in Vietnamese

Case Manager Survey:

• Case Manager Survey

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ARPA 4.02 Promoting Single Occupancy Grant - Application Deadline Friday, May 12, 2023

In the midst of a global pandemic, congregate care residential settings providers saw the necessity for single occupancy rooms to prevent the spread of disease and promote independence and autonomy. Through funding provided by Section 9817 of ARPA, HCPF has created the 4.02 Single Occupancy Grant Program to offer payments for providers to convert more space to single occupancy rooms. HCPF has allocated $20 million for these payments, with a maximum of $1 million per awardee.

Eligible organizations can apply by Friday, May 12, 2023, using the online application. View the request for applications.

HCPF’s grant is focused on developing new ways Colorado’s home and community-based services residential settings can adapt and provide more independent and health-centered outcomes in a single occupancy setting. HCPF seeks programs that:

• Develop single occupancy from multiple person rooms

• Take steps to mitigate disease transmission in these room conversions 

With sustainability and longevity in mind, HCPF is requiring applicants to create a project outline with steps on how this conversion will happen and how once converted, this project will be sustained.

HCPF will evaluate the feasibility and sustainability of the applicant programs and whether the state of Colorado would benefit from these projects long term. Allocation of these funds will require strict reporting and will only be made to programs that include Health First Colorado and CHP+ members.

To submit any questions, email Austin Leffel. Learn more and start your application today.

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ARPA 4.07 New Systems of Care Grants Available

Through ARPA, Section 9817, HCPF has been authorized to distribute $15 million in a new grant opportunity to:

• Help enhance, expand and strengthen the HCBS direct care workforce in Colorado, and

• Support the facilitation of home sharing for older adults through the Systems of Care Grant.

Eligible organizations can apply by Friday, May 12, 2023, using the 4.07 online application.

View the Request for Applications.

Funds for the New Systems of Care Grants can be used to either build or supplement existing programs in one or more of the following areas of focus:

• Home sharing facilitation where at least one individual in the home sharing match is at least age 55 or older.

• Provision of college credit for prior learning (CPL) and work experience for Colorado Medicaid Home and Community Based Services (HCBS) Direct Care Workers (DCWs).

• Tuition reimbursement distribution for Colorado Medicaid HCBS DCWs.

• Child care reimbursement distribution for Colorado Medicaid HCBS DCWs.

You cannot make any changes to your grant application once it is submitted.

To submit any questions, email Austin Leffel. Learn more and start your application today.

General OCL Meetings

Please find a general OCL meeting announcement listed below. Other OCL meeting information is on the OCL Stakeholder Engagement and Calendar webpage.

Case Management Redesign (CMRD) Rule Revision: Case Management Agency Requirements / Case Manager Requirements and Functions

This meeting is part of a series of Case Management Redesign (CMRD) revision stakeholder feedback meetings. More information is on the CMRD webpage.

This session continues to cover Case Manager responsibilities and functions.

The meeting will be held:

Tuesday, April 25, 2023

9 to 11 a.m. MT

Join via Zoom

Join via Phone: (toll-free) 1-877 8535257

Meeting ID: 873 9014 4539, Passcode:597847

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Participant-Directed Programs Policy Collaborative (PDPPC)

The PDPPC is a collaboration between stakeholders and HCPF, focusing on issues related to Participant-Directed Programs, which includes Consumer-Directed Attendant Support Services (CDASS) and In-Home Support Services (IHSS).

The webinar link and phone number are the same for all the 2023 meetings. The PDPPC meets on the fourth Wednesday of each month in 2023, from 1 to 4 p.m. MT, with the following exceptions, due to holidays:

• Wednesday, Nov. 15, 2023, 1 to 4 p.m. MT

• Wednesday, Dec. 20, 2023, 1 to 4 p.m. MT

All PDPPC meetings are posted on the OCL Stakeholder Engagement and Calendar webpage. All interested stakeholders are welcome to attend. For more information, see

the PDPPC webpage.

The next meeting will be held:

Wednesday, April 26, 2023

1 to 4 p.m. MT

Join via Zoom

Join by Phone:

(Toll-free)1-877-853-5257

Meeting ID: 969 4053 6000, Passcode: 115140

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Private Duty Nursing (PDN) Rule Review Workgroup

The purpose of the PDN Rule Review Workgroup is for advocates, providers, members, case managers, and other interested stakeholders to collaborate with and advise HCPF as it reviews rules for the PDN Benefit. All interested stakeholders are welcome. Meetings will be held monthly on the last Thursday.

For more information, see the Private Duty Nursing webpage.

The meeting will be held:

Thursday, April 20, 2023

1 to 2:30 p.m. MT

Join via Google Meet

Join via Phone:

1-224-458-3078‬, PIN: ‪193 173 566‬#‬

American Rescue Plan Act (ARPA)-Related Meetings

Please find an ARPA-related meeting announcement listed below. Other ARPA-related meeting information is on the ARPA Stakeholder Engagement and Calendar webpage.

ARPA 2.02 Statewide Mobile Crisis Response: Bi-Weekly Technical Assistance

This is an opportunity for Administrative Service Organizations (ASO) / Regional Accountable Entities (RAE), community and members, providers, and any interested stakeholder to ask questions and receive technical assistance related to implementing the Mobile Crisis Medicaid Benefit. These meetings will occur through at least July 2023.

For more information, contact Emily Holcomb.

The next meeting will be held:

Thursday, April 27, 2023

11 a.m. to 12 p.m. MT

Registration Link

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ARPA 4.04 - Alternative Care Facility Tiered Rates

The purpose of this meeting is to inform and discuss with stakeholders the ARPA 4.04 Tiered Residential Rates and Benefits project for alternative care facilities. All interested stakeholders are welcome.

For more information, see the ARPA 4.04 Project portion of the ARPA Project Directory webpage. To view the meeting agenda and other information, see the Alternative Care Facilities webpage.

The meeting will be held:

Thursday, April 27, 2023

11:30 a.m. to 1 p.m. MT

Join via Zoom

Join via Phone:

(Toll-free) 1-877-853-5257

Meeting ID: 993 1700 7314, Passcode: 396389

Need to Make an Accommodation Request for one of our General OCL or ARPA-Related Stakeholder Meetings?

Reasonable accommodations for all OCL and ARPA-related stakeholder meetings will be provided upon request for persons with disabilities. Auxiliary aids and services for individuals with disabilities and language services for individuals whose first language is not English may be provided upon request. Please notify John Barry at 303-866-3173 or John.R.Barry@state.co.us or the 504/ADA Coordinator at hcpf504ada@state.co.us at least one week prior to the meeting to make arrangements.

General OCL Meetings can be found on the OCL Stakeholder Engagement and Calendar webpage.

ARPA-Related Meetings can be found on the ARPA Stakeholder Engagement and Calendar webpage.

Looking for Prior OCL Communications?

Do you know about the OCL LTSS Newsletter Archive? On this page, you can:

• Search OCL newsletters back to January 2022

• Subscribe to the newsletter

• Keep track of OCL announcements, meeting reminders, and memos