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Important HMIS Privacy & Assessment Updates

Updated Privacy Documents

With the fast-approaching data standards updates, changes to the ROI have been made and are now available. Updates to the ROI are effective immediately for all new clients as well as current clients for the next annual assessment.


The change to the ROI includes:


  • The removal of Section 3 - Coordinating Group. The CE sharing will now be combined in Section 2 - Local Data Sharing. This is to ease confusion with information sharing and to ensure more clients are included in CE groups and for them to obtain housing quicker.


The Verbal ROI script has also been updated to reflect the change made in the ROI.


Make sure to download and print out the new version of the ROI.

View All Privacy Docs Here

Updated Data Collection Paper Assessments

Revised Data Collection Paper Assessments have also been updated as a result of the Data Standards Changes. You can find the updated PDF forms on the HMIS Administrative Documents page.


Reminder, the summary of changes will include:


  • Only the last 4 digits of SSN required
  • New Element Translation Assistance Needed
  • Standard response updates for Client prefers not to answer
  • Picklist updates to Race, Ethnicity & Gender
  • Pickist updates for Prior Living Situation, Current Living Situation & Exit Destination
  • Picklist updates for Veteran related questions & retiring Last Permanent Address
  • New PSH elements for Sexual Orientation & retiring Well-being
  • Retiring portion of HOPWA Medical Assistance questions


For an in-depth view of data changes, view the FY24 Data Standards Updates Monthly Training video.


New Data Elements will appear in HMIS on October 1st! In preparation for these changes next week, please ensure that you print off the new forms.

Reminders

Save the Dates:



  • Saturday, September 30th Annual Privacy Training Deadline
  • Sunday, October 1st: New HUD FY24 Data Standards Take Effect
  • Tuesday, October 10th: Systems Updates Meeting
  • Wednesday, October 18th: Monthly Training
  • 10/20: Training for HUD Reporting
  • Monday, October 30th: DQ Submission Deadline for 10/1/22 - 9/30/23 Data


New to HMIS or missed a meeting?

Make sure to check out our News Archive page for links to past System Updates meetings, newsletters, and training slides or recordings.

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NCCEH Data Center | 919.410.6997 | hmis@ncceh.org