Spring Weekend Information and Guest Protocol

April 11, 2022

Dear Assumption Students,

The weekend of April 22, 23 and 24 marks the last weekend of the academic year and is filled with many activities for our community. Members of the Spring Weekend Planning Committee have worked with administration to build upon the successes of past years and have planned a fun, safe weekend for all to enjoy. SGA kicks off the weekend with Earth Fest and the Pup Cup Games on Friday, April 22 and CAB’s California Dreamin’ Spring Weekend Events including Mega Bingo, Boardwalk Bash on Hagan Lawn, Roller Rink, Food Trucks, Giveaways, Lawn Games Tournament, BBQ and PaintU Dance Party, the annual Spring Concert on Monday the 25^thand much, much more!

This email outlines guidelines for students and guests for the last weekend of the semester including the guest registration process.

Off-campus Guests

Students are welcome to pre-register guests for spring weekend for approval. Students can register 1 off-campus guest per person. The maximum number of off-campus guests permitted is 325 (This is distributed by class year: 2022 – 30%, 2023- 26%, 2024 – 23%, and 2025 – 20%). The fee to host an off-campus guest is $30 for spring weekend. This fee allows guests to attend all events, food trucks and activities occurring over the weekend, if approved can be paid through Eventbrite (the $30 includes credit card fee charged by Eventbrite).

Off-campus guest registration process and timeline

Monday, April 11 through Monday, April 18 – Students will pre-register proposed guests using Microsoft Forms. If students wish to host a guest for the weekend, they must pre-register them during this time.
Wednesday, April 20 - an email will be sent to all students who have requested a guest advising them if they have been approved to host an off-campus guest. Approved guests will receive link to fully register for the weekend along with a link to an Eventbrite site where they can pay the Spring Weekend fee. We do not foresee a reason why we would deny a guest outside of one student registering multiple guests.
Click here to pre-register.
Guests must be available to check-in during the following dates/times:
Friday, April 22 – Guest Check-In – 4 to 5:30 p.m. – Testa Atrium
Saturday, April 23 – Guest Check-In – 10 to 11:30 a.m. – Testa Atrium
Staff will assist with wristband distribution, checking IDs, vaccination status and/or COVID test results.

Wristbands for Assumption Students & Guests

To help students navigate campus more freely, the University will be issuing wristbands for all students participating in the weekend events. Wristbands will help easily identify students and guests attending events and visiting residential areas. Below outlines the wristband distribution guidelines:

V alley Residents: Valley residents (residents of Dion, Moquin, Authier/Dufault Halls) will receive a wristband indicating that they are residents of the Valley. Valley residents are able to be present in their area without showing their ID. Valley residents who are over 21 will also receive a 21+ wristband. Valley residents who are under 21 will receive a Valley resident wristband and an under 21 wristband. Wristband distribution for the Valley will occur in the valley area on Thursday, April 21. Details for distribution will come in an email message from the Valley Resident Director.

Non-Valley Residents: Non-Valley students planning on visiting the Valley (including off-campus guests) must be 21 years old or older and wear a University issued 21+ wristband that identifies them as over 21. Wristband distribution will be issued by your area Resident Director who will send a separate email message with details for distribution.

Commuting Students: Commuting Students who are planning on visiting the Valley (including their off-campus guests) must be 21 years old or older and wear a University issued 21+ wristband that identifies them as over 21. Commuting students who are under 21 will wear a University issued wristband that identifies them as under 21. Wristband distribution for Commuting Students will be issued by Student Affairs who will send a separate message with details for distribution.

Residents Under 21: Underage students (including off-campus guests) will wear a University issued wristband that identifies them as under 21. Wristband distribution will be issued by your area Resident Director who will send a separate message with details for distribution. Underage students (including off-campus guests) are not permitted to visit the Valley during this weekend and if visiting the Valley, will be asked to leave and may be reported to Community Standards.

Guests: Guests visiting campus for this weekend will wear wristbands identifying them as a guest as well as a separate wristband that identifies them as either over or under 21 depending on their age. Hosts are asked to always be with their guests throughout the weekend.

We are pleased to have worked together to come up with a plan we believe will be beneficial to everyone.

As always, we encourage you to use good judgment including requesting assistance from Residential Life and/or Campus Police to assist with crowds, unmanageable gatherings, or with disruptive students/guests.

Should you have any questions please do not hesitate to contact me.

Sincerely,

Ted Zito

Associate Dean of Students

500 Salisbury Street, Worcester, MA, 01609 (508) 767-7000

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