Upcoming Training Opportunties |
|
Upcoming Training opportunities with the MiDataHub:
The MiDataHub team is proud to offer two upcoming trainings available to users of the MiDataHub cockpit:
Training 1: Are you Ready? Prepping your Data Hub Cockpit for the New SY webinar.
The first training, scheduled for Aug 31, 2022 from 10:00 - 11:00 AM will focus on ensuring your MiDataHub cockpit is prepped, reviewed, and ready for the new school year. Anyone is welcome to attend but we are recommending anyone that manages or uses the MiDataHub cockpit and its functionality attend. We are planning a second session, available sometime in September as a follow up to this first session which will cover the different options available to review, maintain, and ensure the quality of data being published from your SIS.
Numerous topics will be covered during this session focusing on the areas below:
- Requesting Support
- Accessing MiDataHub
- MiDataHub cockpit configuration
- Understanding the different types of available integrations
- Reviewing the Product Catalog
- Publishing SIS data
- Q/A
Please follow this link to register:
|
|
Training 2: SWIS Rostering Webinar
The second upcoming training is being offered for districts using the PBISApps SWIS system to track referral data.
If your district does not have an automated way to send student and staff roster data, MiDataHub can help. We have developed an automated method for sending student and staff roster data from MiDataHub that makes the integration as easy as it can be. We have scheduled a webinar on Monday, August 29th, from 2:00 - 3:00 pm to go through the details. Please visit the registration link to register for the webinar. We look forward to seeing you on the webinar!
|
|
Populating MDH with Data From your SIS |
|
How do I start publishing data from my Student Information System to MiDataHub: With the new school year around the corner, there is no better time than now to begin integrating the Student Information with MiDataHub.
Detailed instructions are available to users of MiDataHub, and available on our product catalog pages for each Student Information System. Please follow the links below to each Student Information System capable of integrating to MiDataHub via the EdFi API:
-
Infinite Campus: Configuration guide, and additional MiDataHub Resources
-
MiSTAR-Q: Contact information for your supported help desk solution (Oakland/Wayne, etc.)
-
Powerschool: Configuration guides, and additional resources
-
Skyward: Configuration Guide, configuring MiLearn in Skyward, and additional resources.
-
Synergy: Configuration guides and additional resources.
As always if you have any questions please don’t hesitate reaching out to us at support@midatahub.org. We will do our best to answer any questions you might have but at times may need to defer to your Student Information System vendor for assistance.
|
|
Who has Access to your MiDataHub? |
|
Who has access to your MiDataHub - Reviewing authorizations in the MiDataHub cockpit: Why wait, there is no better time than now to review who has access to your district's MiDataHub cockpit.
Please log in to the MiDataHub Cockpit and verify user access by reviewing who has access, and what each individual's authorization (Permission) is configured for. Authorizations are segmented into the 6 different types below. If you are a Technical contact and need to modify any of the authorizations users have in your Data Hub cockpit please select the edit button next to the user and deselect/select additional authorizations as appropriate. If you need to remove an individual's access to the MiDataHub cockpit, please select the Delete option and remove them. The only exception to those capabilities is the District Superintendent. Only members of the MiDataHub support team can add or remove a District Superintendent user, due to their permission to electronically sign agreements.
District Superintendent - Sign/Revoke Agreements (If any updates need to be made to this permission please contact the support team at support@midatahub.org)
District Superintendent Proxy - Sign/Revoke agreements on behalf of superintendent. There are two ways this permission can be authorized for an individual:
-
A superintendent is able to authorize this directly from the MiDataHub cockpit by following the instructions found here.
-
With authorization from the superintendent (email to support@midatahub.org), the MiDataHub team can authorize this access.
Technical Contact - Full access to Data Hub cockpit functionality including Add/Delete/Edit user accounts and permissions (exception is Superintendents), and full access to all reports, manage custom exports (data exports), all integration types, and additional functionality like the MICIP Dashboards, audit checks, alert notifications, and much more
Data Steward - Full access to reports but limited ability to edit integrations
MICIP Data liaison - identified individual that will be a point of contact for the MICIP team with questions on data issues.
Local MiMTSS Data System Contact - identified individuals that the MiMTSS team will work with at a local district on data issues.
|
|
Is your District Using these Available Services? |
|
Besides direct integrations with 3rd party systems, what else is available from your integration with MiDataHub?
MiLearn:
This system provides–
- Immediate and direct access to state assessment reports when they are released
- Secure access to assessment data through the SIS SSO login for students, parents, and educators anytime
- Educator view of students reflects the current roster including student transfers
- Enhances conversations between parents and educators regarding student learning and streamlines communications.
If you are currently using MiLearn or not and would like to learn more about this exciting functionality for students, staff, and parents, or have any specific questions feel free to reach out to us at support@midatahub.org or contact Tim Hall directly at HallT@michigan.gov.
UIC Services:
The UIC Services API provides school districts a streamlined, efficient, and timely way to search for student unique identification codes (UICs) from CEPI. The process uses MiDataHub (in particular, the Ed-Fi API) allowing SIS tools (and its users) to automatically search, resolve, link, and request UICs. These searches (which can be done individually or in bulk) take seconds to perform and eliminates the need to access CEPI’s Michigan Student Data System (MSDS) and works as an alternative when MSDS is unavailable.
So far, this school year (Since July 1, 2022), over 256 districts have used the UIC service for 35,100 searches, and to generate 6,600 searches.
|
|
Portable Student Record Service (Snack-Pack):
The portable student record service, known as the “Snack-Pack,” provides a small set of critical student data for students newly transferred to your district. Based on the most recent records submitted to the State by the previously enrolled district, the Snack-Pack contains targeted data so educational staff know what services students are eligible for upon enrollment in the school district. Without the timely delivery of these data, which historically might have taken weeks or months to receive, students may not receive services they’re entitled to in a timely manner. Please note this service is intended for newly transferred students or students not reported in your districts last MSDS submission. If the service is run for students that are not newly transferred, you will receive ‘blank’ or ‘false’ values for each field.
Please know, not all Student Information Systems have deployed these features at this time. To learn if the Student Information System your district uses has these services available please visit the Product Catalog page for the service by clicking here.
If you are currently using the UIC Services and/or the Snack-Pack functionality and have questions, or would like to learn more about how this functionality is used in your SIS please contact support@midatahub.org
|
|
As MiDataHub continues to grow its ecosystem we strive to ensure the data pulled by these vendors conform to the reporting needs of that system. The descriptors in MiDataHub are one of the continuous, evolving areas routinely reviewed and updated to ensure the data MiDataHub receives from the Student Information System is a standardized set of codes that assists with the consumption of data by downstream applications.
Over the summer, MiDataHub deployed some additional functionality in the MiDataHub cockpit that allows districts to control the way contacts are coded in the OneRoster integrations.
To access this functionality you will need to have the authorization of Technical Contact in the MiDataHub cockpit. We also encourage working closely with the person (Technical Contact) familiar with MiDataHub and its integrations for your district.
Step 1: This section for mapping OneRoster descriptors can be found by logging into the MiDataHub cockpit and navigating to Utilities > Descriptor Mapping (pictured below):
|
|
Step 2: From the pull down menu select the OneRoster option. Be patient, the next screen will take up to a minute to load. After the sub screen loads, select the RelationDescriptor link (2nd in list), then click the link that pops up highlighted below:
|
|
Step 3: You should see the screen below where you will complete the mapping.
Please note: the Source Code Value, Source Short Description, Source Description are the data points published over from your Student Information System. The Target code value is how those data points (Source code value, short description, source description) will be translated to us from the SIS and consumed by downstream apps. Please note there are 4 selections available including Guardian, Parent, Relative, and Not Mapped. IF not mapped is selected then the data points associated with that value WILL NOT be mapped appropriately for OneRoster.
If a checkbox exists under the "In Use" column, that implies data exists for that code set. In the example provided below there is only one checkbox marked in that column, which indicates ONLY the Father data is publishing over to MiDataHub currently.
After all mapping is complete, click the submit button at the bottom of the screen, and select Submit for ODS when prompted (in some cases you might not be prompted at that screen).
|
|
Monthly MDH Meetings with SIS Vendors |
|
Monthly MiDataHub meetings with Student Information Systems vendors:
The MiDataHub team facilitates monthly 30 minute meetings with all SIS vendors connected to the EdFi API. During these meetings the development teams from each SIS share updates with attendees on the MiDataHub integration, address questions and issues your district might be experiencing, and discuss new and upcoming features. The following meetings are open meetings for you to join.
- Edupoint Synergy – 2:00 p.m. - 2:30 p.m. second Tuesday each month
- Infinite Campus - 1:00 p.m. - 1:30 p.m. first Wednesday of month
- MISTAR-Q - 9:00 a.m. - 9:30 a.m. Second Monday of month
- PowerSchool SIS - 10:30 a.m. - 11:00 a.m. second Tuesday of month
- Skyward - 3:00 p.m. - 3:30 p.m. second Tuesday of month
|
|
Mode of Instruction - Closing in on Final #s |
|
We would like to thank all of the districts who published or provided their Mode of Instruction data to MiDataHub as part of the 2021-22 Return to Learn Benchmark assessment requirement!
It has been a very busy summer as the team at MiDataHub worked to ensure as many districts as possible were able to provide that data to ensure the aggregates required per the return to learn benchmark assessment requirement were met.
As of preparing this newsletter, as a state we have collected this data for over 691,802 students across 671 districts. A further breakdown of the data provided are below:
-
Remote: 36,297 students
-
Hybrid: 3,924 students
-
Fully in Person: 651,581 students
Thank you again!
|
|
|
|
|
|
|
