COMMUNITY NEWS-FLASH
August 13th, 2022

Happy Saturday Morning Hackberry Creek Residents!

We have a new feature in this week's NewsFlash called "Did You Know? - Village Rules". Be sure to check out this section with new content each week.

This week's NewsFlash also includes information on...

  • Women's Club Meeting
  • Updated Traffic Fine Schedule
  • Assessments Now Past Due
  • August Board Meeting Reminder
  • Nominations For Board
  • Back To School - Caution Needed!
  • Annual Meeting Date Reminder
  • Assessments Now Past Due
  • Your Vacation Photos Needed
  • New Homeowner Forum on Website
  • Food Truck Thursday Menu

If you have any questions feel free to contact us at the HOA office!
AUGUST BOARD MEETING - WEDNESDAY 7PM
This month's Hackberry Creek HOA Board Meeting will be held on Wednesday, August 17th, 2022 at the Hackberry Creek Country Club, 1901 W Royal Ln, Irving, TX 75063. The Open Session begins at 7:00pm and homeowners are welcome to attend and comment. The Board will be conducting Executive Session from 6:30pm to 7:00pm and the Executive Session is closed to homeowners.

You can view the agenda for this meeting by clicking the green button below.

If you'd like to join the meeting via Zoom please follow this link, starting at 7:00pm Wednesday evening, August 17th, 2022.

Join Zoom Meeting

Meeting ID: 821 113 6500
Passcode: 12345

To call in by phone only... (346) 248-7799

The homeowner copy of board meeting packet is now available on the website. If you follow the link below it will take you to the webpage and meeting packets are third section down from top.
WOMEN'S CLUB MEETING TUESDAY!
The Hackberry Creek Women's Club is back and better than ever! Join us for our first meeting of the 2022-2023 Season!
 
We will sign up for Special Interest Groups (SIGS) and celebrate reuniting for another social season. To add to the fun, we encourage you to wear your FAVORITE SHOES. (Totally optional.)
 
Meeting Date: Tuesday, August 16th at 7pm - Hackberry Creek Country Club
 
Annual dues are $40. You may pay ahead via Venmo: @WomensClub-Hackberry Creek. (Please use an emoji as your description, and the code is 4825, if asked). Or you may pay by cash or check upon arrival.
 
Come early and enjoy a cocktail and a bite at Hackberry Creek Country Club. They graciously have offered to accept credit cards that night from our members who are not members of the Club.
 
Here is the link to the Evite:
 
Here is the link to the Women’s Club website https://www.womensclubhackberrycreek.com
VILLAGE RULES - DID YOU KNOW?
Installment 1 - Registration with the Association

Each week we will be highlighting a portion of the recorded village rules for Hackberry Creek. Over the next few months we will post the complete set of rules in small segments. If you read the NewsFlash each week, at some point in the future you will have read through them all!

The Village Rules were last updated on 12/15/2021.
REGISTRATION WITH THE ASSOCIATION
 
Each new Owner, Member and Resident shall provide the Association with the following information:

(a) the full name, address and phone number of each Owner, Member and Resident;
(b) the description and license plate number of each automobile, motorcycle, owned or used by a Resident and brought within the Properties.

(c) the name, address and telephone numbers of other local individuals who can be contacted (in the event the Resident cannot be located) in case of an emergency;

d) a Call-In Pin Number (Personal Identification Number for use in authorizing gate entry of non-residents.

In the event of a change in the above information, the Owner, Member or Resident shall be responsible for supplying updated information to the Association within thirty days of the change.
To read all of the Village Rules, click the button below to go to the website page where the document is located!
NEW FENCING AT SOUTHERN OAK INSTALLED
BOARD NOMINATION PERIOD OPEN
Online form is now available to submit your nomination. If you'd like to self-nominate, please use the online form or contact the office in-person or by mail. We will need a simple, written consent form from you stating your desire to run for the board with a brief biography with a maximum of 500 words. The nomination period runs through Association close of business, on September 4th (5:00pm).
UPDATED TRAFFIC VIOLATION SCHEDULE
At the last Board Meeting the Board voted to approve the newly updated traffic fining schedule for residents and guests. You can view this new schedule on the website or by clicking below (pages 4 and 5 of the document).
ANNUAL MEETING - OCTOBER 19TH - 7:30PM
The Hackberry Creek Annual Meeting is scheduled for October 19th at 7:30pm at the Hackberry Creek Country Club. This year there are 3 board positions up and 2 alternate positions. Expiring terms are Russell Riggins, Bill Daly, and Susie Shaw. The one year alternate terms of Roger Henson and Raveen Arora are also expiring.

Nominations for the Board of Director positions will open up on Monday, August 1st and run through September 4th. The last day nominations will be accepted is September 4th at 5pm in order to be included on the ballot / proxy.

Residents may also come to the office, email us or submit their written request by mail to be included on the ballot.
BACK TO SCHOOL - CAUTION NEEDED!
Please be aware of the safety measures undertaken on Southern Oak, including:

  • No parking, no stopping, no standing on the north side of Southern Oak from the alley adjacent to the park through to Summitview. We need to keep the lane open for moving vehicles and for fire & police in the event of an emergency. This is enforced and has a fine for violations.
  • Crosswalks have been added at the 2 sidewalks at the park to cross Southern Oak. Be aware of pedestrians.
  • Watch your speed. There’s increased radar monitoring in this area.
  • Kids playing in the park. Watch for kids running into the street. A fence is being added in the front of the Southern Oak Park.
YOUR VACATION PHOTOS NEEDED!
The upcoming October/November issue of Hackberry Creek Living Magazine will feature our annual Best Summer Vacation Ever photos! Please submit your photos to Nancy Miller at: studio.design1@hotmail.com, along with a short description including who is in the photo and where it was taken and by September 10th.
ASSESSMENTS NOW PAST DUE
Your Hackberry Creek Annual Assessment and Special Assessment are now past due if you have not yet paid. If you have not paid you can do so online by going to the website, logging in, selecting HOMEOWNERS and choosing the PAY ASSESSMENTS / MAKE PAYMENT option. This will take you to the third-party website that handles online payments. Or you can click the button below to go there now!
NEW HOMEOWNER FORUM ON WEBSITE
Need or have a recommendation for a contractor for work around your home? Feel free to add a trusted vendor of yours or ask for a referral on the Hackberry Creek Forum page. We have added categories for:
 
  • Owner Recommendations
  • Lost Pets
  • Q & A for the Village Manager
Go to HackberryCreek.com, log-in and select FORUM from main menu or click button below!
FOOD TRUCK THURSDAY - 5PM - 7PM
 Las Colinas’ Kitchen 101 will be on Southern Oak on Thursday 5-7
YOUR ONSITE TEAM
Randy Smith
Village Manager

The Village Manager is responsible for the day-to-day operations of the Association, including supervision of all contracted services (landscaping, maintenance, etc.) for the Association property and works hand-in-hand with the Board of Directors to deliver the high quality of service that Hackberry Creek residents deserve
Audrey Skillern
Administrative Assistant

Under the direction of the Village Manager, the Administrative Coordinator works with homeowners to provide new homeowner orientations, vehicle registrations, membership support and clerical duties. The Administrative Coordinator also processes new vendor applications, invoices, and provides the onsite team and Board of Directors with support with all facets of Hackberry Creek operations.
Jason Snider
Compliance Coordinator

Under the direction of the Village Manager, the Community Standards Coordinator conducts inspections of residential properties within the community to determine if violations of deed restrictions exist with specific reference to property maintenance and aesthetics. The Community Standards Coordinator works with Hackberry Creek homeowners to ensure compliance when violations are found, while maintaining accurate records of complaints and inspections made
Dennis Osebe
Weiser Security Captain

The Security Captain at Hackberry Creek is tasked with the daily oversight of Gate Guard and Security operations and is responsible for scheduling and staffing all guard houses, ensuring security protocols are followed at all times. The Security Captain also monitors vehicular traffic and speeds throughout the community, issuing citations as needed and works hand-in-hand with the onsite team to ensure all residents, guest, contractors and other personnel have been appropriately screened before being granted access to the community
Hackberry Creek Homeowners Association
Professionally managed by CCMC