University Procurement Services News & Updates

July 2022

Non-PO Upload Status Notification

• Due to a large increase in non-po upload requests related to stipends/awards, Accounts Payable has a backload of about 3-4 weeks in our issuance of payments. We have realigned resources to reduce this backlog

• Honoraria requests that also includes travel reimbursement, can now be done on a single check request. The travel portion can be on the second line of the check request. There is minimal backlog on Honoraria.

      Note: When processing non-po transactions, please make sure you are referring to the   

                 most up-to-date Non-PO Transaction matrix.

Honoraria Request That Include Travel Reimbursement

Effective immediately, if a Unit has agreed to reimburse an honorarium recipient for out-of-pocket expenses, they must complete the check request form and include the expenses as a second line on the form.

Please be sure to use the appropriate account codes.

New View for RU Marketplace Forms

There is a new look to all RU Marketplace Forms as a result of the recent Jaggaer Release.

Please visit our website for more information.

IRS Issues Midyear Standard Mileage Rate Increase Effective 7/1/2022

The Internal Revenue Service has issued a midyear 2022 standard mileage rate increase for calculating reimbursement for use of a personal vehicle for business purposes. The reimbursement for personal car mileage covers fuel and vehicle maintenance. The Oracle Expense system has been updated per IRS guidance.

There is no action required from you. Effective July 1, 2022, the standard mileage rate will be $0.625/mile.

Equipment Lease Signature Authority

All equipment lease contracts, agreements, and quotes must be signed by the University Treasury Office according to the University Procurement Policy.

For equipment lease documents (contracts, agreements, and quotes), the departments/units must forward the unsigned documents to the University Procurement Service Lease Administration leaseadmin@finance.rutgers.edu for review and negotiation, then the Administrator will forward the documents to the University Treasury Office for review and signature.

Fully signed/executed lease documents must be attached when submitting a requisition (Service Request Form). Requisitions with documents that are not signed by the University Treasury Office will result in processing delays and/or rejection.

GL String Account Code for equipment lease:

All new equipment leases should use account code: “69700 – Lease Expense Equipment” for the GL / Project String in the requisition.”

Invoice Processing Reminder

Please remind suppliers invoices submitted to Accounts Payable must be billed/invoiced to "Rutgers, The State University of New Jersey". Invoices should not be billed directly to a Rutgers employee or department.

Please visit our website for more information on invoice processing.

Labviva Free Text and Quote Ordering System

The enhanced Labviva Free Text and Quote Ordering system allows you to order products that are not present in the catalog. The Quote Order system allows you to place an order if you have a quote from a supplier.

Please visit the user guide for more information.