December 16, 2022 | supplychain@ucsf.edu
Avoid Sending Personal Packages to Campus
During the busy holiday season, you might be tempted to have personal packages delivered to your campus location. This practice is not only prohibited by University policy, but puts an extra burden on Supply Chain Management (SCM) Logistics’ staff. This year, the increased holiday volume is compounded by additional handling of UPS deliveries affected by the ongoing strike.

Georgia Added to State-Funded Travel Ban
The state of Georgia has been added to the state of California's ban on state-funded travel. The prohibition was implemented as a result of discriminatory legislation signed into law this year by those states and brings the total of states banned under Assembly Bill 1887 (AB 1887) to 23.

Pilot Program Matches UCSF Departments with Diverse, Small Suppliers
In a recent pilot program, the UCSF Anchor Institution Mission (AIM) procurement team partnered with the UCSF Office of Sustainability (OS) to secure water bottles from a woman-owned San Francisco business. Design Like Whoa, which provides sustainable, branded apparel and accessories, created 500 bottles used in a campaign to promote newly installed water-bottle fillers in UCSF buildings.

Supply Chain Management’s Marliz Copado organized a meet and greet between the OS and supplier Design Like Whoa to help the department procure water bottles that offer more sustainable materials. Copado also worked with the supplier to onboard them within the BearBuy system. This new approach by AIM helps UCSF departments focus on the University’s goal of engaging local businesses. Read more about the program...
Reminder: Use ATG for Meeting & Entertainment Events
For on-campus events, please use America To Go in BearBuy to order catering and select a small and/or diverse business whenever possible. If you have an event at an offsite facility that requires a contract, you should submit a Facility Rental purchase order. Also, make sure that your events are policy compliant, you include attendee lists in your requests, and have the appropriate approvals.

All morale-type events, including holiday and retirement parties, require exceptional approval. Review the America To Go guide, Facility Rental guide, and Meeting & Entertainment policy page on the Supply Chain Management website for more information.
Southwest Moving Expiring Tickets to Flight Credits
Southwest Airlines has notified business clients and travel management companies, including the UC Travel Center, that tickets purchased through a General Distribution System (GDS) expiring effective July 28, 2022 and beyond will be converted into a flight credit managed directly by Southwest.
UCTC Winter Closure
The UC Travel Center (UCTC) will be closed from December 23 through January 2, 2023.

UCTC’s online booking tool will only allow hotel-only and car-only bookings starting December 22 until January 2, 2023. New air reservations will not be permitted during this period.

For assistance with travel emergencies, please call the After Hours service at (310) 206-2639.
TIPS & TRICKS2USE
SUPPORT
I opened a ticket with the SCM Response Team, but I haven't received a resolution. Should I open another ticket?

Help us help you…When you open a ticket, you'll receive an automated message with your ticket number. You can reply to that message if you'd like to check the status of your ticket. The staff member assigned to your ticket will receive your message. Please don't open additional tickets to check on the status of an existing ticket as this may cause confusion and delay processing times further.
TRAVEL
I am receiving an error message when trying to book travel accommodations through either BCD or UC Travel Center in Connexxus. How do I fix this?

To book travel accommodations, you must first update your Connexxus portal profile by completing all required fields marked by red asterisk. If your profile is not complete, you will encounter error messages which will impact your ability to book travel.
BEARBUY
How do I assign a substitute approver while I am out of the office?

Requesters:
  • On the left navigation bar, go to Shop > My Carts and Orders > View Carts. Then, click the Assigned Carts tab. Click the Assign Substitute link, and select the appropriate Requester name.
 
Requisition Approver:
  • On the left navigation bar, go to Orders > Approvals > Assign Substitute Approvers-Requisitions. Then, click the button at the top to Assign Substitute to All Requisition Folders. In the Assign Substitute pop-up, search for the substitute's name. Then the check the Include Date Range for Substitution box and specify the date range. Click Assign.
 
Voucher Approver & Match Exception Handler:
  • On the left navigation bar, go to Accounts Payable > Approvals > Assign Substitute Approvers-Invoices. Then, click the button at the top to Assign Substitute to All Invoices Folders. In the Assign Substitute pop-up, search for the substitute's name. Then the check the Include Date Range for Substitution box and specify the date range. Click Assign.
 
For more detailed instructions, review the BearBuy Training Guide for your BearBuy role.
NEED HELP? Submit a ticket to the Supply Chain Management Response Team.