FEBRUARY 11, 2022

RECYCLING SCHEDULE

According to the Central Virginia Waste Management Authority, the collection has resumed its regular schedule this week. Woodlake follows the Blue Week schedule and our pickup day is Blue Wednesday. The next Woodlake pickup is scheduled for Wednesday, February 16.  

The recycling schedule is solely determined by Central Virginia Waste Management Authority. For updates, visit the CVWMA website, cvwma.com or call the CVWMA Hotline at 804-304-0900.

Why Run for the Board of Directors?

Reflections shared by former Director, Tom Hoekstra

The Woodlake Board of Directors needs motivated, skilled, caring candidates to run for the Board this spring. Why would anyone consider running? As a former, two-term, Board member, and long-time Woodlake volunteer, I wanted to give some of my thoughts on that question.

My Personal Experiences: Developments like Woodlake don’t just continue to “thrive on their own!” They need a dedicated staff, a skilled Board of Directors, and numerous resident volunteers to succeed. When I look back at over 20 years of volunteering in our beautiful and unique development, I particularly remember my 6 years on the Board of Directors. While there were constant challenges and important decisions to be made, there was always the feeling that we were doing what was right for Woodlake residents, including maintaining our unique, lakeside community and enhancing property values for all.

Today, Woodlake continues to face new and challenging issues and we need motivated and skilled volunteers, including candidates for the Board of Directors. If you decide to run, I think that you, like me, will find it to be a fulfilling experience as you help your fellow residents and your community, meet new people, learn more about this area, and SMILE when you say, “I helped!”

Some Background Information:

What Are the Major Board Functions? Among other responsibilities, the BOD sets and manages the Association budget, guides maintenance efforts, approves and oversees capital improvement projects, interacts with various Chesterfield Departments and the Chesterfield Board of Supervisors, and, very importantly, monitors and responds to resident input.

Why Is This Election So Critical? In addition to its “normal” functions, several critical, new issues will face the Board in the next several years:

• Overseeing the construction of the SRC pool and clubhouse renovations
• Continuing to oversee the community during the pandemic
• Transitioning to a more “proactive” covenant enforcement policy
• Monitoring the continued discussions on redistricting
• Keeping Woodlake “competitive” considering the rampant building growth in the area and dealing with the increased traffic congestion that comes with the growth
• Monitoring county actions; like possible expansion of the Skinquarter dump on Rte. 360, the development of a large tract adjacent to Magnolia Green, and the extension of the Powhite Parkway to Rte. 360
• Preservation of the Swift Creek Reservoir, as the surrounding watershed is developed and as hydrilla growth is managed more successfully
• Dealing with increasing security concerns

What Skill Sets Are Needed? The Board benefits when it has energetic, motivated, resident-focused, skilled Directors who are passionate about maintaining and improving Woodlake. Given the concerns listed above, the following skills would be especially valuable to the Board at this critical time:

• Managing large construction projects
• Overall business experience
• Managing organizational budgets 
• Interacting with governmental organizations
• Information technology including security
• The environment

What Is the Bottom Line? This is a critical time for Woodlake. I am constantly amazed at the talents we have among our approximately 7000+ residents. Applying some of these talents to the management of Woodlake would benefit our community and provide you with pride. If you have the motivation and skills, please seriously consider running for the Board of Directors. I think you will be glad you did!  

Tom Hoekstra  

Shelter Cove  

February 2022

YOUR COMMUNITY NEEDS YOU!

Nominations for Board of Directors Sought

Woodlake Community Association invites you to serve on the Board of Directors. Each year, the WCA membership elects new individuals to three-year terms as a part of the five-member Board of Directors. This year, there are two 3-year term seats on the Board up for election. 

If you are interested in serving the community and being a part of the leadership team, we strongly encourage you to consider filling out and submitting the Board Application Form (online HERE). You may also print the form out and return it to the office at 14900 Lake Bluff Parkway.

Applications for nomination to the Board of Directors must be received by 5:30pm on Friday, March 11, 2022. 

HYDRILLA MANAGEMENT

DRAFT OF REVISION TO THE ENVIRONMENTAL & MAINTENANCE COMMITTEE CHARTER

The Board of Directors directed that the General Manager create a revised charter for the Environmental & Maintenance Committee to reflect the inclusion of hydrilla management (see below). The areas in yellow, from the existing charter language, serve to highlight the justification for adding the hydrilla role within this committee's charter; the new language is highlighted in blue. The Board will consider the new language for the charter at their February 23rd meeting.

WOODLAKE COMMUNITY ASSOCIATION, INC.

COMMITTEE CHARTER

TITLE: ENVIRONMENTAL & MAINTENANCE COMMITTEE (EMC)

COMMITTEE TYPE:  STANDING COMMITTEE

MISSION:

To maintain and enhance the appearance, value, and livability of the Woodlake community through environmental stewardship; To advocate prudent community investment in Woodlake’s appearance and in Woodlake’s natural and recreational resources.

GOALS:

1.     Identify opportunities and set priorities to enhance the appearance and livability of Woodlake

2.     Develop strategies, tactics, and budget proposals, as well as promote activities that support and progress these committee goals

3.     Influence the application of community resources to accomplish committee goals, including staff efforts, funds, and resident engagement

4.     Make recommendations to the General Manager that support committee goals and related projects

5.     Develop and present proposals to the Board of Directors that support committee goals and related projects

6.     Coordinate with other WCA committees to support mutual goals and projects

7.     Assist WCA activities that support committee goals including:

a.     Landscape Plans for the common property

b.     Open space maintenance and enhancement

c.      Facilities Maintenance

d.     Tree Management

e.     Reservoir Lake and Shoreline Protection & Hydrilla Management

f.       Drainage

g.     Wildlife Protection

h.     Trail Maintenance & Improvement

i.       Signage

j.       Mailboxes

8.     Develop innovative proposals that maximize the use of Woodlake’s natural resources to enhance the overall community property value

9.     Make recommendations for the development of WCA’s annual budget and advocate for funds to support committee activities and goals

10. Engage and activate resident participation in activities that enhance the appearance, value, and livability of Woodlake.

ORGANIZATIONAL STRUCTURE AND PROCESSES:

The Environmental and Maintenance Committee reports to the WCA Board of Directors and operates according to the provisions of this Charter, the bylaws of the Association, and any other regulations that may be promulgated by the Board from time to time.

This committee shall have five, seven, or nine members from the community at large, with those members being appointed according to the process for all WCA committees. The committee membership shall include the Board appointed representative to the Reservoir Hydrilla Management Group.

COMMITTEE POLICIES:

Written minutes will be submitted to the WCA Board of Directors following each meeting of the committee. Whenever action taken by this committee requires action by the WCA Board of Directors, the committee Chair should prepare a document separate from the minutes and provide this document to the WCA President describing the action. The Chair or the Chair’s designee should attend the WCA Board meeting and report in person to the Board whenever Board action is sought by the committee or when activities of the committee merit such reporting.

STAFF LIAISON:

The Director of Facilities & Grounds will serve as Staff Liaison to this committee.

FINANCIAL RESPONSIBILITY:

This committee will have responsibility for making recommendations for the areas of its responsibility during the budget development process and for monitoring the financial progress of those areas throughout the year.

REVIEW:

This Charter will be reviewed annually by the Board.

APPROVAL:

This Charter was approved by the WCA Board of Directors at the Board Meeting held February 23, 2022 and supersedes all previous charters approved prior to this date. 

Covenant Enforcement Update

As 2022 has arrived, the WCA’s Proactive Covenant Enforcement Program, initiated November 1, 2021, has been well received by the majority of our residents. The limited opposition, understandably, is welcome to either email or call the Community Standards office to share their thoughts. We are here to work with and never against the residents of the Woodlake community. 

The progression of the street view observations started alphabetically with Acorn Ridge and, to date, we have just completed Chestnut Bluff. This equates to roughly eight neighborhoods in sixty days with 46 more neighborhoods to complete. If the progress continues at the current pace, the entire community will be able to be observed by the end of 2022.

The most common observations include but not limited to:

1. Mailbox cleaning, painting and straightening.
2. Roof stains (black algae).  
3. Fall leave disposal from yards and gutters. 
4. Proper storage of trash cans, recycling cans and items needing to be kept stored when not in use. 
5. Power washing of the exterior of painted surfaces and foundation bricks.
6. Driveway repair and resealing.

Please feel free to contact the office with inquiries anytime at 804-739-4344. Thanks to every Woodlake community resident for your interest in maintaining your property and, indeed, your proactive assistance.

For more information, click HERE, and to review the compliance checklist, click HERE.

NEW OFFICE HOURS

9:00 am – 5:30 pm: Monday, Tuesday, Thursday, Friday

9:00 am – 6:30 pm: Wednesday

The Association office has new hours of operation. Monday through Friday the office opens at 9:00 am (instead of 8:30). The office will still close at 5:30 pm on Monday, Tuesday, Thursday, and Friday. However, on Wednesday each week, the office will be open until 6:30 pm. This will afford an extra hour in the early evening each week for those who have to work and still need to come by the office to conduct business with the association. On Wednesday evenings, the office will not be fully staffed until 6:30; however, if you need to speak to someone specifically, we will be glad to schedule an appointment during that extra hour.

NEW FRIDAY HOURS AT THE FITNESS CENTER

5:30 am - 8:00 pm

WCA Terms & Acronyms

We have put together this list of common terms and acronyms used by the Woodlake Community Association for you to reference whenever necessary. Click HERE.