Application for Reimbursement
of Participation Costs
Reimbursement funds are available for teachers and students to participate in training sponsored by The River Mile Network. Depending on the event and event sponsor, you may request funds for substitute teachers, bus and driver, registration fees and occasionally for mileage, and lodging.
Please read—reimbursements are subject to the following conditions:
- If more than one request from the same school and address is received, we will combine them into one payment.
- We will do our best to meet your needs but may not be able to meet all requests;
- Funds may not be used to rent private carriers (such as rental cars or charter buses).
- Mileage rates for cars will be based on current federal rate or district rate, whichever is lower.
- Substitute teacher rates are based on your current district rate.
- All reimbursements are subject to attendance at the event; if you do not attend for any reason, or the event is cancelled, then no reimbursement will be issued.
- Reimbursements for lodging and mileage are limited to the rate set by the federal government for the location of the event and the current year.
- Applicant is responsible for taxes.
- Be sure to include all costs. We will not reimburse for funds not requested on this application.
Application Process
NOTE: The system only allows for each individual to make 1 application, If you would like to submit additional requests, please contat therivermilemgt@gmail.com and we will send you additional links. Also, consider combining all classrooms into one submission and rotate who makes the application. We base all decisions at the school level anyhow.
Student Events:
- Deadline is the day registration closes.
- Please complete all portions of pages 2-3 for each payee.
- If your attendance is contingent upon the approval of assistance, be sure to submit at least 3 weeks prior to the event.
- Please allow 2 weeks after registration/application close date for processing request.
Educator Events:
- Deadline is the day registration closes.
- Please complete all portions of pages 2-3 for each payee.
- If your attendance is contingent upon the approval of assistance, be sure to submit at least 3 weeks prior to the event.
- Allow up to 2 weeks for processing your request.
All Requests:
- Please complete all portions of the application. Failure to fully address all portions of the form may delay approval.
- Reimbursement checks are written at the end of the month. So, allow 4-6 weeks after the event for your reimbursement to be mailed.
How to Obtain Reimbursement
- This completed form and your reimbursement confirmation letter serve as your approval, proof of commitment and the amount that shall be sent to you or your school.
- Share your application and confirmation letter with your budget office so they know what will be covered and that they should NOT to send an invoice.
- If there are any additional costs above what were not included in this request, remember that you or your organization/school are responsible for those costs.
- Once the event is complete, and your successful participation is verified by us, your information will be submitted to Lake Roosevelt Forum for processing and check disbursement. Checks are processed at the end of the month.
- If you do not participate in the full program or event, or do not complete all event/training requirements by their submission due date, you forfeit qualification to receive reimbursement for that event/training.
- IF you or your group has requested lodging reimbursements please send copies of those receipts to therivermilemgt@gmail.com
- Otherwise you do not need to do anything to receive the reimbursement.
Please Note: Do Not Send Invoices
All costs above what was requested on your application are your or your schools responsibility. We will send a check that is less than or equal to the amount in this request. Any invoices we receive from your school will be discarded.