A special Business Affairs Bulletin edition

• A Message from Vice President Casey Wyman
• Business Affairs Forum Recap
• Employee Assistance Program Resources
• Community Offers for UNLV
• Virtual Trauma Recovery Yoga
• Business Affairs Fall 2023 Graduates
• UNLV Email Storage Limits
• Dates to Remember

A Message from Vice President Casey Wyman

Dear colleagues, 

It has been just over a week since our university experienced the unthinkable. As we mourn the loss of members of our community, I find solace in seeing the Rebel spirit shine through, even during the most devastating times. 

I understand that everyone responds to grief and tragedy differently. Please continue to check in with one another and utilize mental health and counseling resources if needed. 

I want to extend my gratitude to the Business Affairs teams who played an instrumental role in responding to the situation on Dec. 6 and continue to play a pivotal role in our recovery efforts. 

Whether working from different locations or handling matters directly on the ground, each of your contributions is recognized and valued. Thank you for being a part of Business Affairs and demonstrating CARE even in the face of adversity. I am grateful for your unwavering dedication to our university community. A special thank you to the following teams:

• Risk Management & Safety (RMS) for heading to campus while everyone else was heading away. They collaborated with Police Services to secure vendors for the recovery of Beam Hall (BEH), completed necessary OSHA and workers’ compensation forms, and will continue to work with Police Services to implement recommendations from a recent BEH building security assessment. 
• The Telecommunications (Telcom) team for overseeing the Informacast mass notification system used to send critical emergency alerts to everyone on campus. The department is analyzing the system’s performance and working with vendors to make any necessary updates. They also enabled softphone services for remote workers.
• Facilities Management (FM) for assessing and compiling reports of the damages incurred to our campus buildings and creating a plan for repairs.
• Planning and Construction (P&C) for supporting Facilities Management (FM) in repairing campus facility and structure damage.
• The Financial Services and Financial Planning, Budget & Analysis teams for quickly securing an activity code for tracking expenses related to the incident. This will be critical as we seek potential funding for our response efforts and future security enhancements. 
• The communication team for drafting and communicating important messages and helping to coordinate the Business Affairs Campus Emergency Forum. 

I commend you all, and I stand overwhelmed with hope as we move toward healing and a semblance of normalcy. Let us continue to support and uplift each other in these difficult times and strive for a brighter tomorrow. It will take time, but I am confident UNLV will emerge from this dark chapter in our history more resilient than ever, continuing the amazing work that positively impacts our campus and making “it” happen the Rebel way.

Business Affairs Forum Recap

Vice President of Business Affairs and Chief Financial Officer Casey Wyman held an open forum for Business Affairs employees on Dec. 14 to share resources and information and answer questions related to the Dec. 6 tragedy. The forum included Psychiatrist and Interim Director of the Behavioral Health Team Dr. Heather Blondin and Business Affairs Senior Human Resources Business Partner Karlie Passey. 

Casey opened by sharing his personal experience on Dec. 6. He was meeting with President Whitfield as the events unfolded. He acknowledged the quick action of UNLV leadership in making in-the-moment decisions and commended the president for his thoughtful and deliberate consideration of UNLV's best interests. He also noted that first responders arrived on the scene approximately 78 seconds after initial reports. He urged everyone to remember the importance of dignity and respect and to extend kindness to others as we all individually process the day. During the Q&A segment, he answered submitted questions about communication, safety, and remote work arrangements, and opened the discussion for additional questions.

Dr. Blondin explained that trauma can rewire your brain and physically stress your body. The Dec. 6 shooting qualifies as a traumatic event - whether or not you were on campus. She shared tips for recognizing symptoms of trauma (e.g., foggy brain, headaches, lashing out, shame, guilt, hypervigilance) and triggers (e.g., loud noises, specific sounds, words, etc.). She provided solutions for coping with trauma, including therapy, crisis lines, and enlisting advice from a primary care physician. Finally, she let us know it's okay to process trauma on our terms.

Karlie shared information about services available within the Las Vegas community, many of which are being offered free of charge or at discounted rates for UNLV employees and students. 

Thank you to everyone who attended the forum and provided insight and questions. We’re working with FM leadership to arrange a forum for our night crew and will provide more information directly to that team soon. 

Employee Assistance Program Resources

All UNLV faculty, staff, and their family members impacted by the recent tragic events are encouraged to take advantage of the resources available through the Employee Assistance Program (EAP), a UNLV-sponsored program managed by ComPsych. Services are free and confidential. 

There are two ways to access these resources: 

Make an Appointment

Employees can make an appointment to speak and connect with a counselor by contacting ComPsych at 833-475-1995 or 800-697-0353 (TTY). 

The toll-free number provides direct, 24/7 access to a consultant who will answer your questions, and, if needed, refer you to a counselor or other resources. 

Search for Resources Online

Employees are also encouraged to visit ComPsych’s website and register using the organization's Web ID: UNLVEAP for online resources. 

Some of ComPsych’s resources include: 

• Coping with a traumatic event
• Talking to your children about tragedy
• Managing emotions in the workplace
• Raising awareness of mental health issues 

You can find these resources and more by utilizing the “search for resources” feature once logged into your ComPsych account. 

For more information, visit the Employee Assistance Program website.

EAP is also offering an online, self-paced webinar on coping with a crisis or traumatic event. 

Community Offers for UNLV

Businesses within the Las Vegas community are showing their support for UNLV by offering discounted or free entry to a number of activities and events. The following is a list of offers from local establishments for UNLV and their family members to enjoy. You must present your UNLV ID to redeem all offers:

• Excalibur Hotel & Casino
• Offer: Free entry into any show 
• Timeframe: Now through Dec. 17 
• Galaxy Theatre at the Boulevard Mall
• Offer: Free movie tickets to regular, 2D shows.
• Tickets must be purchased in person at the box office. 
• Timeframe: Now through Dec. 17
• Magic Mike Live
• Offer: Free or discounted tickets. Additional details and signup are available through this Google signup form.
• Timeframe: Now through Dec. 17
• The Neon Museum
• Offer: Free or discounted entry between 2 p.m. and 4 p.m. 
• Timeframe: Now through Dec. 16 
• The Orleans Movie Theater
• Offer: Free or discounted tickets
• Timeframe: Now through Dec. 17 
• Thunder From Down Under
• Offer: Free entry. Email reservations must be made 72 hours in advance. Send your first and last name, date and time of the show you want to attend, a valid email address, your cell number, and this code: 2023 to Justin@SPIentertainment.com.
• Timeframe: Now through Dec. 31
• Valhallan Esport Training
• Offer: Free or discounted admission from 8 a.m. to 10 a.m.
• Timeframe: Now through Dec. 16

Virtual Trauma Recovery Yoga

The Vegas Strong Resiliency Center will host a virtual Trauma Recovery Yoga session from 9 a.m. to 10 a.m. on Saturday, Dec. 16. Prior approval is required to participate. Submit a request through the Resiliency Center website or by calling 702-455-2433. 

Trauma recovery yoga is a science-based somatic method that inspires a sense of safety and connection. It is easily adapted for all levels, ages, and capabilities. It can be done on a mat or chair at a level that is comfortable for the individual. Participants may also simply observe and listen. It is known to help with insomnia, anxiety, panic attacks, suicidal thoughts, hypervigilance, flashbacks, and other effects of trauma being held in the body. 

Business Affairs Fall 2023 Graduates

Congratulations to the following Business Affairs employee graduating this winter from UNLV:

• Ashlyn Au Hoy
• Risk Management & Safety - Fire and Life Safety
• BA Criminal Justice

UNLV Email Storage Limits

Electronic Document (eDoc) Services, a division of Administrative Technology Services (ATS), is available to help users adjust to Google mail storage limit changes taking effect on January 10, 2024. eDoc Services can identify a strategy to best reduce your UNLV.EDU document storage by addressing the largest consumers of storage space (images and reports), determining documents eligible for RebelDocs migration, and configuring accounts for the move. They can also assist with identifying the applicability of the NSHE retention and disposition schedule to determine if continued storage is needed.

To request help for the storage limit change, contact Craig Topple.

Dates to Remember

• Dec. 19 & 20: Winter commencement ceremonies
• Dec. 25: Christmas (enjoy your day off!)
• Dec. 26 - Jan. 1: Kwanzaa 
• Jan. 1: New Year’s Day (enjoy your day off!)