End of Year HMIS Updates
December 2021
Upcoming Training and Resources
HMIS User Meetings
Computer screen with comment boxes
December HMIS User Meeting Materials
Review these resources for important updates and tips!
  • Durham CoC - Presentation & Recording
  • Orange CoC - Presentation & Recording
  • NC BoS CoC - Presentation & Recording

January's HMIS Users Meeting will focus on PIT/HIC Procedures, new calendar year reminders, and follow-up from Required Annual Training. Can't make one, drop into another CoC's if it's a better time!
  • Orange CoC - January 3rd at 3:30 pm
  • NC BoS CoC - January 20th at 1 pm
  • Durham CoC - January 27th at 10 am

February's HMIS Users Meeting will also focus on PIT/HIC and all Users will be invited to one meeting. Save the date if you are an Agency Administrator for your agency.
  • Agency Admins Meeting - Monday February 7th at 3:30 pm
HMIS Training for Street Outreach Projects
training
New State and City ESG grantees for Street Outreach project are encouraged to view the Data Center for a live workflow training from this past week. Make sure you're ready for your grant's start date!


Additional Street Outreach resources are available on our Training and Knowledge webpage under Other Resources and Guides:
New Report: Unsheltered Contact Information
For any project serving clients currently living unsheltered, catching up with them can be a challenge. If you use the Client Profile "Client Contact Information" subassessment, you're in luck! We are please to release a new ART Report to help your staff stay organized and keep in touch with unsheltered clients.

Key Highlights & Details

**Since this report contains Personally Identifying Information (PII), protect copies of the report! Delete or shred copies after use and do not share without password protecting. Keep your client's data safe!
HUD Reporting Season
Agency HMIS Check-Ins
To help prepare for HUD reporting, we need to ensure your agency's project and user details are complete and accurate in the system. The Data Center will reach out separately from Client Data Corrections to schedule a virtual meeting.

Project details like Users, their roles, HMIS Projects, and their Funding Sources are all things required to be complete and accurate in HMIS for each year. We must confirm this information for CoC Leads to submit the LSA, SPMs, and ultimately the HIC!

Please respond to your Data Center point person to confirm!
PIT/HIC is coming!
Mark your calendars - The Point in Time and Housing Inventory Count night will be the last Wednesday of January, the 26th!

For HMIS Participating ES, TH, RRH, and PSH, this means your data for Jan 26th must be complete and entered that night. Please plan to allow for fast data entry on clients you're serving that specific night.

Plan ahead - run the CoC-APR or ESG-CAPER for your clients now to make sure that age, gender, race, ethnicity, veteran status, disabling conditions, homeless history, and DV history should be complete.

We will need your help to review and submit reports in the week after January 26th and will send more specific procedures in January. Steel yourself for a data flurry!

if you have questions about the Unsheltered or non-HMIS PIT Counts, please contact your CoC Lead or check NCCEH's Conducting the Point in Time Count webpage.
Reminders & Holiday Hours
Holiday Hours
The Data Center will be officially closed for four days in December so our staff can get some well-earned time off! Replies via email and Helpdesk may be delayed.
  • December 23-24th
  • December 30-31st

New to HMIS or missed a meeting?
Make sure to check out our News Archive page for links to past email updates and user meetings slides or recordings.

Any other questions?
If you have questions about data collection from clients, reporting, or anything else HMIS related, please reach out to us at Helpdesk! We look forward to continuing to serve your agencies next year!

Happy Holidays and we wish you a happy New Year!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org