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Workday Expenses Updates
Mileage and Mileage, Travel, Employee Training expense items in Workday now allow users to select a Round Trip checkbox. Selecting the Round Trip checkbox will automatically double the number of miles entered and will update the total amount to be reimbursed.
When a project worktag is used in an expense report and the Alcohol Included? box is checked, users will receive an orange alert message asking them to confirm that the project isn’t utilizing non-local funds before submitting the expense report.
Expense Item Changes and Additions
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OSP Participant Support Costs, Skilled Services | Domestic and OSP Participant Costs, Skilled Services | International have been added
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Previous expense item OSP Participant Support Costs, Skilled Services has been made inactive
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Packing & Shipping Supplies has been added
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Article Processing Charges has been added
Helpful Tip
An orange alert gives you helpful information but will not stop an expense report from being submitted. A red critical error will direct you to an issue that must be resolved before an expense report can be submitted.
Expense Support Specialist Best Practice
Users with the Expense Support Specialist role can edit expense reports before they approve them. We suggest returning expense reports to the Expense Owner if the dollar amount needs to be edited or another major change needs to be made. This keeps the Expense Owner informed.
The Expense Item Descriptions page on our website is up to date.
For questions about Workday Expenses, please contact askfinance@virginia.edu.
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