Good afternoon, Sonoma Verde!
Thank you to everyone who attended Sonoma's Santa Stop and Crafty Shop last weekend! We had a great time, and I enjoyed seeing the children and adults excited to see Santa.
If you missed the Lunch n Learn this week, I wanted to provide a quick recap:
- The Board of Directors has approved the pond fountain replacement, and the fountain has been ordered. The new fountain will be installed in January.
- The clock tower has an insurance claim pending. Work will begin as soon as we have settled with the insurance company. We do anticipate the project to be completed in January.
- Trails are completed, with a section here at the amenity center still on hold. The amenity center parking lot will be extended in 2022, with that project scheduled for January. The missing section of the trail will be poured when the parking project is completed. The missing area has been built up and crushed granite installed as a temporary walk while we wait for the additional concrete.
- What does the bid process look like for significant projects or enhancements?
When the community needs a large project completed, the management team works with the Board to develop a Request For Proposal (RFP). The RFP is sent to multiple contractors (3-5 depending on the size and expected cost of the project). Depending on the project's scope, the contractors are allowed between 10-30 days to submit proposals. The Board of Directors then reviews all submissions.
The Board has three options at this point:
1) Select a contractor and approve their bid. The contract is then signed and work scheduled.
2) Request additional information, bids, or contractors if they do not approve one of the bids presented.
3) The project can be tabled or put on hold. The project does not “die,” but it may not be urgent and can be held for various reasons. The Board can come back to a tabled item at any time.
- Who serves on the Board? When will homeowners be added to the Board?
The current Board consists of members of the development team, Taylor Duncan Interest:
President - Jesse Keasler
Vice President - Andy Hofherr
Treasurer/Secretary - Steven Davis
Per the governing documents, once the community is at 75% (788 homes) complete, one homeowner will be elected to the Board.
When the community is 90% (945 homes) complete, the Board will increase to five members, adding two more homeowners.
At the end of the declarant period, the declarant will appoint two board members for a one-year term, and the community elects three board members for two-year terms. At the end of the initial terms, all board members will be elected to serve two-year terms.
We hope you have a fantastic holiday and can spend time with friends and loved ones, and I hope everyone has a great weekend!
Thank you,
Jamie Patterson
Community Manager
